Project Information

Bid Title

Traffic Data Counters and Related Equipment

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Mar 2, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFI 40100-51667

Original Source

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Project Description

Document ID & Hyperlink:	RFI 40100-51667
Event Start - Response Due:	03/02/2026 03/20/2026
Event Name:	Traffic Data Counters and Related Equipment
Last Updated:

Attachment Preview

STATE OF TENNESSEE

DEPARTMENT OF TRANSPORTATION

REQUEST FOR INFORMATION

FOR

TRAFFIC DATA COUNTERS AND RELATED EQUIPMENT

RFI # 40100-51667

March 2, 2026

1. STATEMENT OF PURPOSE:

The State of Tennessee, Department of Transportation issues this Request for Information (“RFI”)

for the purpose of determining the marketplace for traffic data counters, equipment and

associated software needed. We appreciate your input and participation in this process.

2. BACKGROUND:

The State currently uses a variety of Diamond Traffic Products to collect traffic data. Using traffic

counters, traffic vehicle classifiers as well as lane classifiers and associated equipment and

recording units, TDOT verifies traffic type and data across the state. Through this RFI, TDOT

hopes to understand what products are available to meet TDOT’s traffic data needs. Currently

the State uses 350 short term counters and 120 continuous count stations.

3. COMMUNICATIONS:

3.1. Please submit your response to this RFI to:

Procurement and Contracts Division

TDOT

Tennessee Tower, 11th floor

312 Rosa L Parks Ave

Nashville, TN 37243

TDOT.RFP@tn.gov

3.2. Please feel free to contact the Department of Transportation with any questions regarding

this RFI. The main point of contact will be:

Kenneth Weaver

TDOT

Tennessee Tower, 11th floor

1

312 Rosa L Parks Ave

Nashville, TN 37243

TDOT.RFP@tn.gov

3.3. Please reference RFI # 40100-51667 with all communications to this RFI.

4. RFI SCHEDULE OF EVENTS:

EVENT

1. RFI Issued

TIME

DATE

(Central Time (all dates are State

Zone)

business days)

March 2, 2026

2.

Written Questions and Comments

Deadline

3.

State Response to Written Questions and

Comments

4. RFI Response Deadline

March 9, 2026

March 13, 2026

March 20, 2026

5. GENERAL INFORMATION:

5.1. Responding to this RFI is a prerequisite for responding to any future solicitations related to

this project. Responses to this RFI will not create any contract rights and responses to this

RFI will become property of the State.

5.1.1. All Respondents will be required to provide a signed written response from their legal

counsel, Chief Executive Officer, or their authorized designee legally empowered to bind

the respondent to the provisions of the solicitation and resulting contract (if awarded)

either confirming Respondent’s ability or describing Respondent’s inability to comply with

the requirements set forth in Attachment A.

5.2. The information gathered during this RFI is part of an ongoing procurement. In order to

prevent an unfair advantage among potential respondents, the RFI responses will not be

available until after the completion of evaluation of any responses, proposals, or bids

resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other

procurement method. In the event that the state chooses not to go further in the

procurement process and responses are never evaluated, the responses to the

procurement including the responses to the RFI, will be considered confidential by the

State.

5.3. The State will not pay for any costs associated with responding to this RFI.

6. INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the

following forms:

RFI #40100-51667

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:

2. RESPONDENT CONTACT PERSON:

Name, Title:

Address:

Phone Number:

Email:

3. What products and brands does your company offer related to traffic counters and associated

equipment?

4. How does your company handle repairs and inventory for traffic counters and monitoring

equipment.

5. What warranties does your company provide related to parts, products and repairs?

6. Itemize the equipment, hardware, and software you intend to use for:

a. Short-term counts and

b. Continuous Counts

7. Will the equipment collect Bin data (classification) and volume, speed, and work with solar

power?

8. Will specified equipment collect data using inductance traffic loops, continuously count traffic with

internal and external battery backup?

9. Will the equipment have telemetry auto poll capabilities to download data from the field to office

settings through landline dial-up or wireless modem?

10. Describe the applications used to communicate with Continuous Count Stations, and to upload

information to MS2 services for short-term counts.

11. Provide a signed written response from either the legal counsel, Chief Executive Officer, or their

authorized designee legally empowered to bind the respondent to the provisions of the solicitation

and resulting contract (if awarded), either confirming the Respondent’s ability or describing the

Respondent’s inability to comply with the requirements outlined in Attachment A.

12. If Contactor cannot meet the following requirement specified in Attachment A, “The Contractor

shall ensure that all State Data is housed in the continental United States, inclusive of backup

data. All State data must remain in the United States, regardless of whether the data is

processed, stored, in-transit, or at rest. Access to State data shall be limited to US-based

(onshore) resources only,” provide the name of the host country(ies) where any data may be

processed or stored, in-transit, or at rest.

COST INFORMATIONAL FORM

1. Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each,

etc.:

2. Describe the typical price range for all potential services or goods

3. What are the general equipment costs? (Pneumatic road tubes, counters, etc.)

4. Are there any other associated costs for goods and services?

ADDITIONAL CONSIDERATIONS

1. Please provide input on alternative approaches or additional things to consider that might benefit

the State:

ATTACHMENT A

E.#. Comptroller Audit Requirements.

When requested by the State or the Comptroller of the Treasury, the Contractor must

provide the State or the Comptroller of the Treasury with a detailed written description of

the Contractor’s information technology control environment, including a description of

general controls and application controls. The Contractor must also assist the State or the

Comptroller of the Treasury with obtaining a detailed written description of the information

technology control environment for any third or fourth parties, or Subcontractors, used by

the Contractor to process State data and/or provide services under this Contract.

Contractor will maintain and cause its Subcontractors to maintain a complete audit trail of

all transactions and activities in connection with this Contract, including all information

technology logging and scanning conducted within the Contractor’s and Subcontractor’s

information technology control environment. Upon reasonable notice and at any reasonable

time, the Contractor grants the State or the Comptroller of the Treasury with the right to

audit the Contractor’s information technology control environment, including general

controls and application controls. The audit may include testing the general and application

controls within the Contractor’s information technology control environment and may also

include testing general and application controls for any third or fourth parties, or

Subcontractors, used by the Contractor to process State data and/or provide services

under this Contract. The audit may include the Contractor’s and Subcontractor’s

compliance with the State’s Enterprise Information Security Policy and all applicable

requirements, laws, regulations, or policies.

Upon reasonable notice and at any reasonable time, the Contractor and Subcontractor(s)

agree to allow the State, the Comptroller of the Treasury, or their duly appointed

representatives to perform information technology control audits of the Contractor and all

Subcontractors used by the Contractor. Contractor will provide to the State, the

Comptroller of the Treasury, or their duly appointed representatives access to Contractor

and Subcontractor(s) personnel for the purpose of performing the information technology

control audit. The audit may include interviews with technical and management personnel,

physical or virtual inspection of controls, and review of paper or electronic documentation.

The Contractor must have a process for correcting control deficiencies that were identified

in the State’s or Comptroller of the Treasury’s information technology audit. For any audit

issues identified, the Contractor and Subcontractor(s) shall submit a corrective action plan

to the State or the Comptroller of the Treasury which addresses the actions taken, or to be

taken, and the anticipated completion date in response to each of the audit issues and

related recommendations of the State or the Comptroller of the Treasury. The corrective

action plan shall be provided to the State or the Comptroller of the Treasury upon request

from the State or Comptroller of the Treasury and within 30 days from the issuance of the

audit report or communication of the audit issues and recommendations. Upon request from

the State or Comptroller of the Treasury, the Contractor and Subcontractor(s) shall provide

documentation and evidence that the audit issues were corrected.

Each party shall bear its own expenses incurred while conducting the information

technology controls audit.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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