Project Information

Bid Title

Notice to Respondents: RFB WCSD-25-015 Band and Music Instruments, Equipment and Related Services

Issuing Agency

Waukee Community School District

Location

Iowa

Published Date

May 12, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notice to Respondents: RFB WCSD-25-015 Band and Music Instruments, Equipment and Related Services

Bid Deadline:
May 21 2026 at 2:00 PM CST

More Details

Request for Proposal

Waukee Community School District (“the District”) is soliciting proposals from qualified Respondents to provide band and music instruments, equipment, supplies, and related services.

Purpose

This solicitation seeks to establish contract(s) for:

• Purchase of instruments, equipment, and supplies.
• Repair, maintenance, and tuning services.
• Accessories and instructional materials.
• Related services supporting music programs.

The District may award multiple contracts, if determined to be in the District’s best interest.

Questions and Answers

All questions regarding this solicitation must be received via email to jjanssen@waukeescho ols.org by May  15, 2026 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/district/departments/business-services/notice-to-bidders/ . Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Speciality listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

Proposal Submission:

Proposals are due MAY 21, 2026 at 2:00 PM CST . Proposals shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the proposal deadline.

Firm Proposal Terms

Respondent guarantees all proposal terms including price will remain firm for at least ninety (90) days following the RFP Close date.

Please mark your email proposals: “Request for Proposal WCSD-25-015 Instruments, Equipment and Services”. The school district reserves the right to reject any and all proposals and to accept the proposal deemed to be in the best interest of the school district in its sole and absolute discretion.

Schedule

Event	Date/Time (CST)
Release Date	05/11/2026 8:30 AM
Questions Due	05/15/2026 2:00 PM
Bid Due Date	05/21/2026 2:00 PM
Board Approval	05/26/2026 6:00 PM

• Request for Proposal WCSD 25 015 Band and Music Instruments, Equipment, and Related Services
• Request for Proposal WCSD 25 015 Addendum #1
• Exhibit A- C RFP WCSD 25 015 Pricing Sheet

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Commodity Codes

• NAICS 339992Musical Instrument Manufacturing
• NAICS 451140Musical Instrument and Supplies Stores
• NAICS 711130Musical Groups and Artists
• NAICS 711510Independent Artists, Writers, and Performers
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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