Project Information

Bid Title

RFP for Engineering/Design of NW County Road 1500 (due 12/8/25)

Issuing Agency

City of Andrews

Location

Texas

Published Date

Nov 19, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP for Engineering/Design of NW County Road 1500 (due 12/8/25)

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REQUEST FOR PROPOSALS

DESIGN AND ENGINEERING SERVICES

NW County Road 1500 Construction Project

1. PROJECT OVERVIEW

The City of Andrews is seeking qualified professional engineering firms to provide comprehensive

design and engineering services for the reconstruction/construction of approximately 1,245 linear

feet of roadway commonly known as NW County Road 1500. This project will include all aspects of

roadway design, engineering, drainage analysis and design, utility coordination, construction

management, and inspection services.

The timing of this project is contingent upon the construction of the United Supermarket to the south

and adjacent to NW County Road 1500. The current estimated timeline to complete the construction

of this road is May 1, 2026.

2. PROJECT SCOPE

The selected proposer will provide turn-key professional services for:

▪ Roadway Design & Engineering: Complete design of new road construction including

alignment, grading, pavement design, and cross-sections

▪ Drainage Design: Stormwater management, drainage structures, and erosion control

measures

▪ Utility Coordination: Coordination with existing and proposed utilities including water,

wastewater, gas, electricity, and telecommunications

▪ Construction Management: On-site project management and administration during

construction phase

▪ Construction Inspection: Full-time inspection services to ensure compliance with plans and

specifications

▪ Regulatory Compliance: Permits and compliance with state and local agencies

▪ Construction Documents: Preparation and development of construction documents,

technical specifications, and bid packages

3. PROPOSAL REQUIREMENTS

Proposals must address the following:

▪ Statement of interest and understanding of the project. The proposal should express the

firm's interest in the project and demonstrates a clear understanding of the project

requirements. The proposal must include contact information for the primary contact person

and bear an authorized signature from an individual with the authority to bind the firm

contractually.

▪ Proposer Qualifications and Experience. Demonstrate prior experience engineering and

designing municipal roadways in Texas. Provide verifiable example projects and references

(within the last 5 years). The project profile should include the scope and location of the

project, the project owner, the use and involvement level of any of the Key personnel

proposed on this project, and an owner reference for the project with contact information.

▪ Project Approach and Work Plan. The Proposer shall describe its specific Project approach to

provide the Services to deliver a high quality, on time and on budget Project.

▪ Project Team Qualifications. Proposers should provide detailed resumes for all key personnel,

including at minimum the Project Manager, Lead Design Engineer, Drainage Engineer,

Construction Manager, and Chief Inspector. Each resume should highlight relevant

professional licenses and certifications, and clearly define the role and responsibilities of each

team member on this specific project. The City is particularly interested in understanding the

availability and commitment level of proposed key personnel.

▪ Project Schedule. The schedule should identify critical path activities, clearly state any

assumptions and dependencies that underlie the proposed timeline, and provide proposed

completion dates for each major phase and deliverable.

▪ Cost proposal. The cost proposal should provide a lump sum fee for all services listed under

Project Scope. All fee proposals must remain valid for 180 days from the submission deadline

to allow adequate time for evaluation and contract negotiation.

▪ Proof of Insurance. Design professionals on the Project must be covered by professional

liability insurance in a coverage amount of not less than $1.0 million per occurrence and $2.0

million aggregate. Design professionals on the Project must be licensed / registered to

practice in the State of Texas.

▪ Required vendor forms (business license, W-9, Texas Ethics Commission Form CIQ)

4. SUBMISSION INSTRUCTIONS

All proposals must be submitted to:

City of Andrews

City Manager

P.O. Box 227 / 110 Logsdon

Andrews, Texas 79714

Five (5) copies of the proposal must be received at the address above by 2:00 p.m. on Monday,

December 8, 2025. Submissions received after this time will not be considered. The proposal package

should be labeled: “NW County Road 1500 Design/Engineering RFP”. No faxed or emailed proposals

will be accepted.

If you have any questions regarding this Request for Proposal, please direct them to Steve Eggleston,

City Manager, seggleston@cityofandrews.org.

5. SELECTION CRITERIA FOR RFQ

The City will score and rank all eligible respondents and will determine, in its sole discretion, the

respondent or respondents that are best qualified to perform the required services. The City reserves

the right to interview and/or request additional information from respondents submitting proposals.

The Proposal will be evaluated using the criteria and weighting indicated in the table below.

o Proposer Qualifications and Experience

40%

o Project Approach and Work Plan

30%

o Project Schedule and Cost Proposal

30%

The City of Andrews reserves the right to reject any and all proposals, to waive minor irregularities in

any proposal, and to accept the proposal it considers most favorable to the City’s interest.

Commodity Codes

• NAICS 541330Engineering Services

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