Project Information

Bid Title

Sealed Bid Self-Contained Breathing Apparatus

Issuing Agency

City of Newport

Location

Kentucky

Published Date

Apr 20, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Sealed Bid Self-Contained Breathing Apparatus
Category:	Invitation to Bidders
Status:	Open

Description: LEGAL NOTICE REQUEST FOR SEALED BIDS SELF-CONTAINED BREATHING APPARATUS (SCBA) The City of Newport, Kentucky, through the Newport Fire/EMS Department, is accepting sealed bids from qualified vendors for the purchase of Self-Contained Breathing Apparatus (SCBA) and related equipment. Bid Information: Bid No.: Newport-SCBA-2026 Issue Date: April 20, 2026 Bid Due Date: May 4, 2026 at 10:00 a.m. (local time) Sealed bids must be clearly marked “RFB – SCBA Equipment, Bid No. Newport-SCBA-2026” and submitted to: Newport City Building Attn: Tiffany Myers, City Clerk 998 Monmouth Street Newport, KY 41071 Bids will be publicly opened and read aloud at 10:00 a.m. on May 4, 2026, at the Newport Fire/EMS Department, 998 Monmouth Street, Newport, Kentucky. Questions: All questions regarding this Request for Bids must be submitted no later than May 1, 2026 to: Scott Kohrs, Assistant Chief Email: For security reasons, you must enable JavaScript to view this E-mail address. The City of Newport is requesting bids for compliant, reliable, and modern respiratory protection equipment to support emergency response personnel. Specifications and bid documents may be obtained by contacting the individual listed above. The City of Newport reserves the right to reject any or all bids, waive informalities, and award the contract in the best interest of the City. Publication Date/Time: 4/20/2026 8:00 AM Closing Date/Time: 5/4/2026 10:00 AM Related Documents: Sealed Bids for Newport Fire Department SCBA Bid Package

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CITY OF NEWPORT, KENTUCKY

REQUEST FOR BID (RFB)

Self-Contained Breathing Apparatus (SCBA)

Newport Fire/EMS Department

Bid No.: Newport-SCBA-2026

Issue Date: April 20, 2026

Bid Due Date: May 4, 2026 at 10:00 am

Contact Person: Scott Kohrs, Assistant Chief, skohrs@newportky.gov

ISSUED BY:

Newport Fire/EMS Department

998 Monmouth Street

Newport, KY 41071

Phone: 859-292-3616

1. INTRODUCTION

The City of Newport Kentucky (Newport Fire Department) is requesting sealed bids from qualified vendors for the

purchase of Self-Contained Breathing Apparatus (SCBA) and related equipment. The intent of this bid is to secure

compliant, reliable, and modern respiratory protection equipment for emergency response personnel.

2. SCOPE OF WORK

The vendor shall provide new, unused SCBA units and associated components, including but not limited to:

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 SCBA backframe and harness assemblies

 Facepieces (multiple sizes)

 Cylinders (carbon fiber preferred)

 PASS (Personal Alert Safety System) devices

 Integrated heads-up display (HUD)

 Rapid Intervention Crew/Company Universal Air Connection (RIC/UAC)

 Battery systems and chargers if applicable

 Quick connect bottle change

 Any associated cleaning or regular maintenance products

 Optional: Fill station compatibility and accessories

3. QUANTITY

The department anticipates purchasing approximately:

 30 - SCBA Units

 70 - Total Air Cylinders @4500PSI

 47 - Facepieces (S/M/L as specified)

 2 - RIC packs

 1 - 2 SCBA bottle fill station

Final quantities may vary based on budget and bid pricing.

4. MINIMUM SPECIFICATIONS

All SCBA equipment must meet or exceed the following standards:

 Compliant with NFPA 1981 (current edition)

 Compliant with NFPA 1982 (PASS devices)

 NIOSH approved

 Minimum 30-minute rated service duration (optional 45-Minute)

 Ergonomic design suitable for structural firefighting

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 Integrated PASS device with manual and automatic activation

 Heads-Up Display (HUD) showing cylinder status

 Universal EBSS (Emergency Breathing Support System)

 RIC/UAC connection

5. TRAINING REQUIREMENTS

Vendor shall provide:

 Initial on-site training for all personnel

 Train-the-trainer program (if available)

 Instruction manuals and digital resources

6. WARRANTY AND SERVICE

Bidders must include:

 Warranty terms for all components (minimum expected: 10–15 years on major components)

 Cylinder warranty and hydrostatic testing requirements

 Local or regional service support availability

 Turnaround time for repairs

7. DELIVERY

 Delivery timeline must be clearly stated

 Equipment must be delivered to:

Newport Fire/EMS Department

o 998 Monmouth Street

Newport, KY 41071

 Vendor responsible for shipping, handling, and setup

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8. BID SUBMISSION REQUIREMENTS

All bids must include:

 Detailed pricing (itemized)

 Product specifications and cut sheets

 Compliance documentation (NFPA/NIOSH)

 Warranty information

 References from similar municipal departments

 Delivery schedule

Submit bids via:

 Sealed Bids must be physically submitted to:

o The City of Newport Kentucky

998 Monmouth Street

Newport, KY 41071

9. EVALUATION CRITERIA

Bids will be evaluated based on:

 Compliance with specifications

 Cost effectiveness

 Warranty and service support

 Vendor experience and references

 Delivery timeline

The department reserves the right to accept or reject any or all bids.

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10. TERMS AND CONDITIONS

 The department reserves the right to waive minor irregularities

 All equipment must be new and free from defects

 Pricing must remain valid for at least [60–90 days]

 Vendor must comply with all applicable federal, state, and local regulations

11. QUESTIONS

All questions must be submitted by: May 1, 2026

Contact: Scott Kohrs, Assistant Chief, skohrs@newportky.gov

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Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing

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