Project Information

Bid Title

ANIMAL SHELTER PARKING LOT

Issuing Agency

Wyoming County

Location

New York

Published Date

Apr 30, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	ANIMAL SHELTER PARKING LOT
Category:	Building Maintenance and Renovations Bids
Status:	Open

Publication Date/Time: 4/30/2026 2:30 PM Closing Date/Time: 5/20/2026 1:00 PM Related Documents: Animal Shelter parking lot project 2026

Attachment Preview

WYOMING COUNTY BUILDINGS AND GROUNDS

Advertisement for BIDS:

Animal Shelter Parking lot

(4380 route 19, Silver Springs NY 14550)

Installation and compaction of asphalt binder

Bids due: 5/20/2026 by 1:00pm

Project Deadline: October 16th, 2026

PRC# 2026-011567

Contact:

Wyoming County Buildings & Grounds

Michael Adamczak (director)

36 Center Street

Warsaw NY, 14569

SUMMARY

The Wyoming County Department of Buildings & Grounds is issuing this advertisement for BIDs to engage a

qualified contractor to provide labor and material for the installation and compaction of Asphalt Binder. The

scope of services is outlined below and generally include implementing the Department's requirements in

providing, but not limited to: labor, materials, tools, equipment supervision and other services necessary to mill,

repair base materials, adjust grades, resurface, and stripe the outlined parking lot. BIDS are due no later than

May 20th 2026 at 1:00pm.

Sealed Bid: Bids are to be submitted in a sealed envelope with the title of “Animal Shelter Lot” to the

Wyoming County Buildings and Grounds office located at: 36 Center Street Suite B3, Warsaw NY 14569 by

May 20th 2026, at 1:00pm. Bids may NOT be submitted via fax or email, and any Bid received after this

deadline will not be eligible for consideration. Bids will be reviewed and evaluated by Wyoming County Public

Works Committee in anticipation of the awarding of a contract.

Any questions regarding this advertisement to Bid should be submitted in writing (via email) to Wyoming

County Buildings and Grounds, Attention Michael Adamczak, Madamczak@WyomingcountyNY.gov by May

19th, 2026 at 9:00 am

Wyoming County reserves the right to reject and or waive any and all Bids/Proposals and to waive any

irregularities in procedure.

Form of Contract:

Unofficial letter of award will be issued within 10 business days. Formal contract can take up to 30 days.

Bidder qualifications:

1. Mandatory Site walkthrough/meeting with Buildings & Grounds Director – must be scheduled with the Buildings

and Grounds Office – 585 786 8958

2. Contractors business/company must have at least 10 years’ experience in lot maintenance, paving, and general site

work.

3. Agency submitting the Bid is the agency completing more than 75% of the work.

4. Contractor must be registered with NYS to Qualify to bid

Along with the completed BID FORM please include:

 5% Performance bond Letter

 Total cost of the project w/brief itemized breakdown

 Brief overview of the company with a description of its experience.

 Three references for past projects completed in the last 24 months

 Project Timeline, project schedule, and contingency plan if weather does not comply.

 Certificate of Insurance

Project Location:

Wyoming County Animal Shelter - 4380 route 19, Silver Springs NY 14550

(See attached maps/details)

Project Site Details and site Specifications:

 The estimated parking lot area is 7,200 sf. (contractor to measure for accuracy)

 The operating hours of the building vary with potential of needing access 24/7

 All work is to be completed in accordance with the most current NYS Building code/ DOT specifications.

 Bids are to include prevailing rate as per NYS DOL Article 8 PRC#2026-011567

 The use of any building restroom facilities will be prohibited, contractor to furnish temp restroom for all project

workforce.

 Water is only available via garden hose attached to the building

 Project is to be completed by October 16th 2026.

Project expected scope of work:

 Site will be prepped, rough graded, and compacted by Wyoming County workforce prior to contractor paving.

Only minor prep work (to contractors’ preference) may need to take place by the contractor prior to the

commencement of paving.

 Alterations of daily parking lot operations will take place during the timeline of the project

o Note: construction needs to take place while maintaining multiple safe entry and exit points for employee

foot traffic to and from the facility.

 Asphalt Binder Material Installation - Minimum of 5 inches of HOT asphalt binder to be installed and compacted

in a professional manner.

 Asphalt Binder is to transition to all sidewalks, roadways, drainage devices, etc. without possibility of trip

hazards.

 Grade set so all water sheds away from the building eastward towards Rt. 19 and/or away from lot.

 Ponding or stagnant water is not acceptable and will be properly fixed/repaired at the contractor’s expense.

 Asphalt binder clean up is the responsibility of the Contractor.

 All finish grading of soil to be completed by County workforce after blacktop binder is installed, completed and

cool.

 Any alteration to the work detail must be approved by the Buildings & Grounds Director.

o Any changes or alterations outside of the contract must have approval via written consent/Change order –

no exceptions

Project Delivery:

Contractor will be required to field measure all parking lot areas as outlined per attachment A providing all labor,

materials, equipment, supervision and other services as may be necessary to complete the resurfacing project unless

otherwise specified. Weather permitting, Wyoming County anticipates that the work will be performed on a rolling basis

from project start to project completion. (Working nights only if absolutely necessary).

The Contractor will be required to coordinate all work with the Director of Facilities,

and shall be responsible for proper safety precautions, barriers and ensuring signage is in place to keep all personnel safe

and will ensure building accessibility.

Contractor to provide detailed Scope of Work including a Schedule that coordinates around all Court House scheduling.

Submitted schedule needs County approval before any work begins.

The buildings are to remain open for business during all construction.

Performance Bond:

Contractor shall furnish a performance bond in an amount of 5% of the contract. The bond shall remain in effect until the

final completion and inspection of the project.

Performance Criteria:

The Contractor shall be required to conduct project in a workman-like and professional manner. In performing this work,

the Contractor shall be required to field measure all lot areas and verify grades as well as square footages.

Please NOTE: Tobacco, Alcohol, and Drug use are not prohibited on County property. Anyone found using these items

on County grounds will be escorted off the premises immediately.

Construction Phase:

During the Construction Phase, constructor shall carry out such activities as are

necessary to complete the construction described in the document scope of work.

Contractor to maintain safe environment for all persons utilizing surrounding buildings and properties.

Contractor's Compensation:

As will be more fully described in the Form of Contract, this will be a Lump Sum type contract.

Offerors will be required to submit with their bid a Lump Sum Price for the work. The

Lump Sum Price should include sufficient funding to cover all of the costs necessary to complete the Project, including,

but not limited to, profit, home and field office overhead, supervision, labor, materials, equipment, bonds, insurance and

other services as may be required to obtain the necessary permits, and construct the work. The Lump Sum Price should

also include sufficient funding to fund items that are not specifically identified on the Drawing and Specifications portion

of the bid spec but which are reasonably inferable from therefrom, as well as the performance criteria outlined in the

Details and Specifications portion of this Bid platform.

Note: Project Deadline is October16th, 2026

Animal Shelter Lot:

 Outlined area is the area that is to be paved with binder and compacted.

 Estimated area square foot: 7,200

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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