Project Information

Bid Title

Olmsted County Employee Insurance Services

Issuing Agency

Olmsted County

Location

Minnesota

Published Date

Feb 14, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP2026-302

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	RFP2026-302 (Olmsted County Employee Insurance Services)
Issue Date & Time	2/13/2026 04:02:18 PM (CT)
Close Date & Time	3/6/2026 11:00:00 AM (CT)
Question Cut Off Date	2/24/2026 11:00:00 AM (CT)
Notes	The Olmsted County is seeking Request for Proposals (RFP) from qualified insurance companies to provide Basic Life/Accidental Death and Dismemberment (AD&D), Voluntary Term Life, Long Term Disability (LTD) and Voluntary LTD insurance to employees of Olmsted County. Short Term Disabilty is included, but may or may not be a part of the resulting contract. The census information is not posted under the attachment section due to the information it contains. Please contact nicole.jensson@olmstedcounty.gov to obtain the census.

Contact Information

Name	Nicole Jensson - Contracts Manager
Address	2122 Campus Dr. SE Suite 200 Rochester, MN 55904 USA
Phone	1 (507) 328-7693
Fax
Email	nicole.jensson@olmstedcounty.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9120561

Bid Attachments

File Name	Description	File Size
RFP Scope of Services Employee Insurance.pdf (please login to view this document)	RFP Scope of Services Employee Insurance	97 KB	339577	7206041
LTD and Life Premium Calculations 02-13-26.pdf (please login to view this document)	LTD and Life Premium Calculations 02-13-26	110 KB	339577	7206038
Questionnaire.docx (please login to view this document)	Questionnaire	30 KB	339577	7206040
Cost Proposal Form.docx (please login to view this document)	Cost Proposal Form	40 KB	339577	7206037
ContractTermsandConditions_Consultant508C_06042025.pdf (please login to view this document)	ContractTermsandConditions_Consultant508C_06042025	124 KB	339577	6738274
RFPTermsandConditions508C_08202024.pdf (please login to view this document)	RFP Terms and Conditions 02/20/2024.	86 KB	339577	6185272
Olmsted County life experience and claims 1-1-22 to 12-31-2025-redacted.xlsx (please login to view this document)	Olmsted County life experience and claims 1-1-22 to 12-31-2025-redacted	28 KB	339577	7206039
InsandBondRequirements508C02092026.pdf (please login to view this document)	Insurance Requirements	142 KB	339577	7206046

Attachment Preview

RFP2026-302

Olmsted County Employee Insurance Services

Issue Date: 2/13/2026

Questions Deadline: 2/24/2026 11:00 AM (CT)

Response Deadline: 3/6/2026 11:00 AM (CT)

Olmsted County

Contact Information

Contact: Nicole Jensson - Contracts Manager

Address: 2122 Campus Dr. SE

Suite 200

Rochester, MN 55904

Phone: 1 (507) 328-7693

Email: nicole.jensson@olmstedcounty.gov

Page 1 of 5 pages

Deadline: 3/6/2026 11:00 AM (CT)

RFP2026-302

Event Information

Number:

RFP2026-302

Title:

Olmsted County Employee Insurance Services

Type:

Request for Proposal

Issue Date:

2/13/2026

Question Deadline: 2/24/2026 11:00 AM (CT)

Response Deadline: 3/6/2026 11:00 AM (CT)

Notes:

The Olmsted County is seeking Request for Proposals (RFP) from qualified

insurance companies to provide Basic Life/Accidental Death and Dismemberment

(AD&D), Voluntary Term Life, Long Term Disability (LTD) and Voluntary LTD

insurance to employees of Olmsted County. Short Term Disabilty is included, but may

or may not be a part of the resulting contract.

The census information is not posted under the attachment section due to the

information it contains. Please contact nicole.jensson@olmstedcounty.gov to obtain

the census.

Billing Information

Contact: Accounts Payable

Address: 2122 Campus Drive SE

Suite 200

Rochester, MN 55904

Email: pwpayables@olmstedcounty.gov

Bid Attachments

RFP Scope of Services Employee Insurance.pdf

RFP Scope of Services Employee Insurance

LTD and Life Premium Calculations 02-13-26.pdf

LTD and Life Premium Calculations 02-13-26

Questionnaire.docx

Questionnaire

Cost Proposal Form.docx

Cost Proposal Form

ContractTermsandConditions_Consultant508C_06042025.pdf

ContractTermsandConditions_Consultant508C_06042025

RFPTermsandConditions508C_08202024.pdf

RFP Terms and Conditions 02/20/2024.

Olmsted County life experience and claims 1-1-22 to 12-31-2025-redacted.xlsx

Olmsted County life experience and claims 1-1-22 to 12-31-2025-redacted

InsandBondRequirements508C02092026.pdf

Insurance Requirements

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Page 2 of 5 pages

Deadline: 3/6/2026 11:00 AM (CT)

RFP2026-302

Requested Attachments

Cost Proposal

(Attachment required)

Upload your cost proposal form here.

Technical Proposal

(Attachment required)

Upload your technical proposal, including the questionnaire, here.

Bid Attributes

1 Acknowledgement of Specifications

Bidder acknowledges that the bid being submitted meets the specifications of the bid.

I acknowledge

(Required: Check if applicable)

2 Acknowledgement of Proposed Work Schedule

Bidder acknowledges the work schedule proposed in the technical specifications.

I acknowledge

(Required: Check if applicable)

3 Acknowledgement of Information on Questions Tab

Bidder acknowledges that they have reviewed all information under the Questions tab, if applicable.

I acknowledge

(Required: Check if applicable)

4 Acknowledgement of Addendum

Bidder acknowledges that they have received any and all addenda for this project, if applicable.

I acknowledge

(Required: Check if applicable)

5 State of Minnesota Debarment

Bidder acknowledges they are not debarred by the State of Minnesota.

I acknowledge

(Required: Check if applicable)

6 Acknowledgement of Terms & Conditions

Bidder acknowledges that they have reviewed the Terms and Conditions of the Contract and if selected as the

successful bidder, will enter into an agreement under such Terms and Conditions.

I acknowledge

(Required: Check if applicable)

Page 3 of 5 pages

Deadline: 3/6/2026 11:00 AM (CT)

RFP2026-302

7 Acknowledgement of Trade Secret Information

All Responders must select an option from the drop down box on the right to assist the County in making

appropriate determinations about the release of data provided in Responder's proposal. Responder's who indicate

that their proposal DOES NOT contain ”trade secret information”, understand and agree that their entire

bid/proposal will become public record in accordance with Minn. Stat. § 13.591. Responder's who indicate that their

proposal DOES contain “trade secret information” must be able to substantiate that their proposal contains data

that: (a) is a formula, pattern, compilation, program, device, method, technique or process; AND (b) is the subject of

efforts by said Responder or Responder's organization that are reasonable under the circumstances to maintain its

secrecy; AND (c) derives independent economic value, actual or potential, from not being generally known to, and

not being readily ascertainable by proper means by, other persons who can obtain economic value from its

disclosure or use. Additionally, if a Responder indicates that their proposal does contain ”trade secret information”,

Responder must submit a separate proposal which the confidential information has been excised. The confidential

information must be excised in such a way as to allow the public to determine the general nature of the information

removed while retaining as much of the document as possible. Responder must also attach an explanation justifying

the trade secret designation. Please note that failure to attach an explanation may result in a determination that the

data does not meet the statutory trade secret definition. All data for which trade secret status is not justified will

become public in accordance with Minn. Stat. § 13.591.

DOES NOT include

(Required: Check only one)

DOES include

8 Acknowledgement of Bid Withdrawl

A bid may not be withdrawn by the Bidder for a period of sixty (60) days following the bid closing date and time, and

each Bidder so agrees in submitting a bid.

I acknowledge

(Required: Check if applicable)

Page 4 of 5 pages

Deadline: 3/6/2026 11:00 AM (CT)

RFP2026-302

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name

Signature

Page 5 of 5 pages

Deadline: 3/6/2026 11:00 AM (CT)

RFP2026-302

Commodity Codes

• NAICS 524114Direct Health and Medical Insurance Carriers
• NAICS 524210Insurance Agencies and Brokerages
• NAICS 524298All Other Insurance Related Activities

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