Project Information

Bid Title

ONE TIME PURCHASE ORDER FOR ONE TIME PURCHASE ORDER OF SHOP CALIBRATION EQUIPMENT AT RICHMOND PLANT

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Oct 24, 2025

Closing Date

Oct 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

35791

Original Source

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Bid Documents

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Project Description

Number

35791

Title

ONE TIME PURCHASE ORDER FOR ONE TIME PURCHASE ORDER OF SHOP CALIBRATION EQUIPMENT AT RICHMOND PLANT

Available Date

10/24/2025 11:30 AM

Clarification Deadline

10/28/2025 2:00 PM

Due Date

10/31/2025 2:00 PM

Contact Information

NIA PEARSON : NIA.PEARSON@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

3101 E. Venango St.,
Philadelphia, PA 19134 US

Description

PLEASE SUBMIT PRICING FOR A ONE-TIME PURCHASE ORDER OF SHOP CALIBRATION EQUIPMENT AT RICHMOND PLANT.

(1) QTY: 1-  TREX DEVICE COMMUNICATOR, DEVICE COMMUNICATOR PLUS
COMMUNICATION MODULE, HART, (LI-ION), IS, PREMIUM
SUPPORT (3 YEARS), CARRYING CASE (SOFT)  - P/N# TREXLHPK9P3S

(2) QTY: 1 - TREX LI-ION BATTERY - RECHARGEABLE LI-ION POWER MODULE - P/N# TREX-0002-1211

(3) QTY: 5 - TREX LEAD CABLES WITH CONNECTORS - P/N# TREX-0004-0001

(4) QTY: 1 - AMS HARDWARE SURCHARGE - Part#: ASURCHARGE-FIELDCOMM

*****NO SUBSTITUTES****

WE ARE REQUESTING PRICING FOR BOTH STANDARD & EXPEDITED DELIVERY.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO PROVIDE PRICING

- FAIL TO ENTER LEAD TIME IN THE ‘COMMENT BOX’

ITEMS WILL BE SHIPPED TO: 3101 E. VENANGO ST. PHILA, PA 19134

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 12:00 PM EST ON TUEDAY, OCTOBER 28, 2025.

PLEASE REVIEW, COMPLETE AND SUBMIT VIA PROCUREWARE BY 12:00 PM EST ON FRIDAY, OCTOBER 31, 2025.

*ALL QUESTIONS MUST BE ASKED DURING CLARIFICATION PERIOD*

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:

(1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER . LEAD TIME WILL BE FACTORED IN WITH TERMS OF AWARD.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:

1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO

VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ.

(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ .

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

10/28/2025 2:00 PM

Commodity Codes

• NAICS 332710Machine Shops
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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