Project Information

Bid Title

Agenda Management Software

Issuing Agency

Mohave County

Location

Arizona

Published Date

Jul 14, 2026

Closing Date

Aug 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-039-RFP

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 2026-039-RFP

Title: Agenda Management Software

Addenda: 1

Release Date: 6/22/2026

Due Date: 8/10/2026

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Agenda Management Software

Last updated by Addendum #1 on Jul 15, 2026 3:33 AM See what changed

Request For Proposal

Clerk of the Board

20400 , 20600 , 20700 , 20800 , 20900 ... show all

Project ID: 2026-039-RFP

Release Date: Monday, June 22, 2026

· Due Date: Monday, August 10, 2026 2:00pm

Posted Monday, June 22, 2026 8:00am

All dates & times in Arizona Time

Draft Response Events RSVP No Bid26 days, 20 hours, 0 minutes

Post Information

Posted At:Mon, Jun 22, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The County of Mohave, on behalf of the Clerk of the Board Department, is seeking proposals from qualified respondents for Agenda Management Software . All proposals are due before 2:00 pm on Monday, August 10, 2026 . The Clerk of the Board is responsible for agenda preparation, minute-taking, and records management for public meetings. The County seeks to implement a modern, cloud-based management solution to enhance efficiency and transparency, needing access by a minimum of 100 users. The initial emphasis is for agenda preparation for Board of Supervisors meetings, that can then be used by other twelve (12) County Boards/Commissions. It is desired in subsequent phases to offer the application to other public meetings.

Background

The Clerk of the Board office seeks an agenda management software solution for a minimum of 100 users to streamline current operations and increase transparency for Mohave County Boards and Commissions. This platform must adhere to the Brown Act, offering functionalities that encompass efficient creation, editing, and publication of agendas. To maximize public access, the system must be able to facilitate live and on-demand video streaming of meetings and be in a format that will work with the County's YouTube Channel.

The Clerk of the Board creates the five-member Board of Supervisors' agenda packet every two weeks, utilizing a read only Laserfiche subscription. There are also twelve (12) additional Boards and Commissions that will utilize this system.

We prioritize a software solution capable of handling the County's workload. High customizability is crucial to adapt the platform to our specific needs and workflows. The vendor should demonstrate a commitment to ongoing development and improvement, ensuring the solution remains up to date. Finally, a dedicated and experienced support team is essential for successful implementation and ongoing use.

Timeline

Proposal Issue Date:

June 22, 2026

Pre-Proposal Conference (Non-Mandatory):

July 8, 2026, 10:00am

Agenda

via Microsoft Teams Meeting
See Notice of Request for Proposal for Link to Join

Question Submission Deadline:

July 28, 2026, 5:00pm

Proposal Due Date:

August 10, 2026, 2:00pm

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Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services

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