Project Information

Bid Title

Crushed Stone and Sand

Issuing Agency

City of Bristal

Location

Virginia

Published Date

May 20, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

PW-27-002

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	PW-27-002
Bid Title:	Crushed Stone and Sand
Category:	Invitation to Bid
Status:	Open

Description: The City of Bristol, Virginia, and all agencies thereof, are requesting sealed bids on specified types of crushed stone and limestone sand. The bidder will submit the following: - One original and three copies of the sealed bid must be mailed to or hand-delivered to: ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201 The outside envelope must be labeled with the ITB title and number. - The City requires one original and three paper copies of the sealed bid. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. - Bids are due by 2:00 p.m. EST, June 11th, 2026. It is the responsibility of the bidder to assure that the bid is delivered to the place designated for receipt of bid prior to the closing time set for receipt of bid. No bid received after the time designated shall be considered. The officer or agent, whose duty it is to accept the bids, will decide when the specified time has arrived. It is the responsibility of the bidder to inquire and clarify any requirement that is not understood. All verbal questions are discouraged. The City will not be bound by verbal responses to questions. All inquiries concerning this request for sealed bid should be submitted in writing to Nikki Asher, Purchasing Clerk, 300 Lee Street, Bristol, Virginia 24201. Inquiries by email should be made to For security reasons, you must enable JavaScript to view this E-mail address. . Any revisions to the solicitation will be made only by addendum issued by the City. The deadline for inquires is 10:00 a.m. EST, May 27th, 2026. PW-27-002 Crushed Stone and Sand (PDF) Publication Date/Time: 5/20/2026 3:00 PM Closing Date/Time: 6/11/2026 2:00 PM Contact Person: nikki.asher@bristolva.gov Related Documents: PW-27-002 Crushed Stone and Sand

Attachment Preview

CITY OF BRISTOL, VIRGINIA

Invitation to Bid (ITB)

Crushed Stone and Sand

ITB # PW-27-002

Issue Date: May 20, 2026

Due Date: June 11, 2026

CITY OF BRISTOL, VIRGINIA

300 LEE STREET

BRISTOL, VA 24201

276-645-7328

City of Bristol, Virginia

Invitation to Bid (ITB)

TABLE OF CONTENTS

SECTION ONE

Purpose

Scope

Closing Date and Time

Inquiries & Addendum

Bid Evaluation

Rejection of Bids

SECTION TWO

General Instructions and Specifications

Bid Form

SCC Form

SECTION THREE

General Terms and Conditions

Special Terms and Conditions

Crushed Stone and Sand

ITB # PW-27-002

1.1

1.2

1.3

1.4

1.5

1.6

2.1

2.2

2.3

3.1

3.2

2

City of Bristol, Virginia

Invitation to Bid (ITB)

Crushed Stone and Sand

ITB # PW-27-002

SECTION ONE

1.1 Purpose

The City of Bristol, Virginia (herein after referred to as “the City”), is requesting sealed bids on

specified types of crushed stone and limestone sand.

1.2 Scope

This document contains general information relating to the evaluation process, selection criteria,

and mandatory requirements, which must be addressed for a bid to receive consideration.

1.3 Closing Date and Time

The bidder will submit the following:

• One original and three copies of the sealed bid must be mailed to or hand-delivered to:

ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201

The outside envelope must be labeled with the ITB number and title, as follows:

ITB # PW-27-002 Crushed Stone and Sand.

• The City requires one original and three paper copies of the sealed bid. No faxed or

electronically submitted bids will be accepted. Those wishing to submit electronically

may do so via the eVA procurement platform while also submitting the required paper

copies to the City by the due date. Bids will not be accepted after the closing date and

time. All bids shall become property of the City and will not be returned.

• Bids are due by 2:00 p.m. EST, June 11th, 2026.

Bids will be publicly opened on June 11th, 2026, 2:00 p.m. EST at City Hall Council Chambers,

300 Lee Street, Bristol, Virginia 24201.

It is the responsibility of the bidder to assure that the bid is delivered to the place designated for

receipt of bid prior to the closing time set for receipt of bid. No bid received after the time

designated shall be considered. The officer or agent, whose duty it is to accept the bids, will

decide when the specified time has arrived.

1.4 Inquiries & Addendum

If any prospective Bidder has questions or inquiries about the specifications or other solicitation

documents, the prospective Bidder should contact Nikki Asher, Purchasing Clerk via email at

nikki.asher@bristolva.gov by 10:00 a.m. (EST) on May 27, 2026. No changes resulting in

questions are official unless issued in writing in the form of an addendum issued by the City. If

applicable, the addendum will be released on June 1, 2026. The addendum will be posted to the

City’s website.

1.5 Bid Evaluation

Evaluation of bids will be based on criteria set forth in this invitation. The City reserves the right

to make multiple awards as a result of this solicitation. The award(s) will be made to the lowest

responsive and responsible bidder(s) meeting the requirements of the solicitation. The City

3

City of Bristol, Virginia

Invitation to Bid (ITB)

Crushed Stone and Sand

ITB # PW-27-002

reserves the right to conduct any tests it may deem advisable and to make all evaluations. The

City also reserves the right to reject any or all bids, in whole or in part, to waive informalities

and to delete items prior to making the award, whenever it is deemed in the sole opinion of the

City to be in its best interest.

Evaluation will be based on per ton price, for each material type, including mileage factor if

applicable. In evaluating bids for “CITY PICKUP”, the City shall apply a mileage factor of

$0.725 per mile based upon round trip mileage from our Public Works Department, 2515 Valley

Drive, Bristol Virginia, to the bidder's point of delivery, based on mileage calculated using

Google Maps, choosing the shortest mileage given for a practical route. The mileage factor will

be added to the material price bid to determine the apparent low bidder. The bidder’s point of

delivery address must be provided in the bid form.

1.6 Rejection of Bids

The City reserves the right to reject any and all bids, to waive informalities and to negotiate with

the low bidder if the bid exceeds budgeted funds. Exceptions to the specifications may cause the

bid to be deemed non-responsive and to be rejected as such.

SECTION TWO

2.1 General Instructions and Specifications

The City of Bristol, Virginia is requesting sealed bids on the following estimated quantities

of material to be furnished between July 1, 2026 and June 30, 2027.

150 tons, more or less

150 tons, more or less

1,000 tons, more or less

1,500 tons, more or less

1,500 tons, more or less

1,500 tons, more or less

1,000 tons, more or less

1,000 tons, more or less

150 tons, more or less

1,000 tons, more or less

150 tons, more or less

250 tons, more or less

250 tons, more or less

250 tons, more or less

Limestone Sand (VDOT Grade A)

Natural Sand

No. 4 Fine Aggregate

No. 7 Coarse Aggregate

No. 8 Coarse Aggregate

No. 9 Coarse Aggregate

No. 357 Coarse Aggregate

No. 57 Coarse Aggregate

No. 68 Coarse Aggregate

No. 21B Base Aggregate

No. 25 Crusher Run Aggregate

Quarry Surge Stone (8” max.)

Machine Riprap Stone (4”- 8” Gradation)

Class I Riprap Stone

All materials are to comply with Virginia Department of Transportation Road and Bridge

Specifications of latest date.

4

City of Bristol, Virginia

Invitation to Bid (ITB)

Crushed Stone and Sand

ITB # PW-27-002

2.2 Bid Form

Instructions: All bids must be submitted on this form. Please complete the form in its entirety.

Bid form must be signed by an authorized representative of the bidder. In addition to the Bid

Form, the SCC Form is required to be completed by the Bidder, and submitted along with all bid

documents.

BIDDER (FIRM): ____________________________________________________________

PERSON PREPARING BID: ___________________________________________________

BIDDER’S POINT OF DELIVERY:

_________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

TELEPHONE NUMBER: ________________________________________________________

DELIVERED

150 tons, more or less Limestone Sand (VDOT Grade A)

$ ________________________ per ton DELIVERED

_____________________________________dollars per ton (in words)

DELIVERED

150 tons, more or less, Natural Sand

$ ________________________ per ton DELIVERED

_____________________________________dollars per ton (in words)

DELIVERED

1,000 tons, more or less, No. 4 Fine Aggregate

$ ________________________ per ton DELIVERED

_____________________________________dollars per ton (in words)

5

Commodity Codes

• NAICS 212319Other Crushed and Broken Stone Mining and Quarrying
• NAICS 212321Construction Sand and Gravel Mining

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