Project Information

Bid Title

210 - Milestone VMS Software Support Renewal May 2026

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 1, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

210 - Milestone VMS Software Support Renewal May 2026

File Number: 210
Closing Date: May 14, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Mary Cubela

216-664-2444

mary_cubela@clevelandwater.com

Procurement Folder

159103

RFB No.

RFB 2002 202600000000210

RFB Description

Milestone VMS Software Support Renewal May 2026

RFB Closing Date/Time

May 14, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

May 14, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Milestone VMS Software Support Renewal May 2026

Item Quantity/

UOM

0.00000

Event Date

Service

Dates

From

To

Catalog

Discount

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

**************Please See Attachments for Additional Details & Specifications***************

.

*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****

.

*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****

**************************NO SUBSTITUTES***************************

******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******

.

Ship To:

Vendor Response

Util. Police/Security Hq.

TASC Building

1230 Chardon Rd.

Cleveland, OH 44117

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

INVITATION TO BID

(This is not an order.)

Page 2 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Mary Cubela

216-664-2444

mary_cubela@clevelandwater.com

Procurement Folder

159103

RFB No.

RFB 2002 202600000000210

RFB Description

Milestone VMS Software Support Renewal May 2026

RFB Closing Date/Time

May 14, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

May 14, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Mary Cubela

216-664-2444

mary_cubela@clevelandwater.com

Procurement Folder

159103

RFB Closing Date/Time

May 14, 2026 3:00 PM

RFB No.

RFB 2002 202600000000210

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Milestone VMS Software Support Renewal May 2026

Department/Division Public Bid Opening Date/Time

2002

May 14, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

RFB 2002*0210*

BID FOR: Milestone VMS Software Support Renewal May 2026

Item Number Qty. Unit of Unit Extension

Description

(If Applicable)

Measure Cost

YXPCOBT

1

EA

Milestone One Year Care Plus for XProtect Corporate

Base License

YXPCODL

793

EA

Milestone One Year Care Plus for XProtect Corporate

Device license

SLC # M0I-C01-203-01-6C4Fl 1

MCPR-YXPCOBT 1

EA

Milestone One Year Care Premium for Protect

Corporate Base License

MCRP-YXPCODL 793

EA

Milestone One Year Care Premiun1 for XProtect

Corporate Device License

SLC # M01-C0I-203-0l-6C4Fll

*****The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov -

ONLY*****

*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY

Applicable Costs*****

*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid

Submission for ALL items Bided*****

Page 1 of 2

RFB 2002*0210*

BID FOR: Milestone VMS Software Support Renewal May 2026

Please Provide the Following Information for Each Item Bided:

Manufacturer Name: _________________________________

Item/Product Number: _______________________________

Number of Days for Delivery After Award: ________________

Total Amount for All Items Bided = $___________________

*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the

Evaluation Process to Determine Lowest & Best Bid Received*****

*****NO SUBSTITUTES*****

******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST

BE SUBMITTED WITH BID******

Page 2 of 2

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541519Other Computer Related Services

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