Project Information

Bid Title

Residential Street Sidewalk and HAWK Signal Project

Issuing Agency

City of Ventura

Location

California

Published Date

Nov 11, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

P-130000854

Original Source

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Project Description

Bid Number:	P-130000854
Bid Title:	Residential Street Sidewalk and HAWK Signal Project
Category:	Professional Services
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Residential Street Sidewalk and HAWK Signal Project, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday, December 18, 2025, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 11/11/2025 12:00 AM Closing Date/Time: 12/18/2025 4:00 PM Related Documents: P-130000854 Residential Street Sidewalk and HAWK Signal Project Appendix A Goetechnical Report Appendix B 10-Year Flood Analysis Appendix C Schematic Design Plans Attachment A Attachment B

Attachment Preview

Request for Proposal No. P-130000854

Tuesday, November 11, 2025

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Residential Street Sidewalk and HAWK Signal Project, in accordance with this

Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday, December 18, 2025, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Copies of the proposal package and subsequent addenda may be obtained at www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000854

Residential Street Sidewalk and HAWK Signal Project

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

Request for Proposal Timeline

1.2.

Question and Answer Period

1.3.

Proposal Submission

1.4.

Elevated Consultant Interviews

1.5.

Proposal Format

1.6.

Contract

1.7.

Insurance Requirements

1.8.

Agreement Prices

1.9.

Subcontracting

1.10. California Public Records Act

1.11. Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Project Overview and Description

2.2.

Scope of Work

2.3.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Form

APPENDICES

• Appendix A – Geotechnical Report

• Appendix B – 10 Year Flood Plan

• Appendix C – Schematic Design Plans

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Professional Services Agreement

EXHIBITS

• Exhibit A – Professional Services Agreement (SCOPE OF SERVICES) Left blank

intentionally

• Exhibit B – Professional Services Agreement (COMPENSATION SCHEDULE) Left blank

intentionally

• Exhibit C – Professional Services Agreement (TIME SCHEDULE)

• Exhibit D – Professional Services Agreement (INSURANCE REQUIREMENTS)

• Exhibit E – Professional Services Agreement (FEDERALLY FUNDED AGREEMENTS)

• Exhibit E-1 – Professional Services Agreement (CERTIFICATION REGARDING DRUG-

FREE WORKPLACE REQUIREMENTS)

• Exhibit E-2 – Professional Services Agreement (DEBARMENT AND SUSPENSION

CERTIFICATION)

• Exhibit E-3 – Professional Services Agreement (APPENDIX A, 44 C.F.R. PART 18-

CERTIFICATION REGARDING LOBBYING)

• Exhibit E-4 – Professional Services Agreement (DISCLOSURE IN LOBBYING

ACTIVITIES)

1. INSTRUCTIONS TO BIDDERS

1.1 Request for Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Request for Proposal No. P-130000854

Residential Street Sidewalk and HAWK Signal Project

Tuesday, November 11, 2025

Tuesday, November 25, 2025, at 2:00 PM PST

Thursday, December 4, 2025

Thursday, December 18, 2025, at 4:00 PM PST

1.2 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Tuesday,

November 25, 2025, at 2:00 PM. Any questions submitted after the deadline shall be rejected.

All questions will be answered in the form of an addendum.

1.3 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.4 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

Request for Proposal No. P-130000854

Residential Street Sidewalk and HAWK Signal Project

1.6 Contract

A copy of the City of Ventura’s Professional Services Agreement, Attachment “B” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “B” with your proposal submission;

the sample Professional Services Agreement is provided for reference only and does not have

to be returned with the bid.

1.7 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “B” Professional

Services Agreement.

1.8 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.9 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.10 California Public Records Act

All submissions will be considered public documents under applicable state law except to the

extent that portions of the submissions are otherwise protected under state law. Proposers

should segregate any proprietary or confidential material and provide an explanation as to why

such information should not be deemed a public record, citing the applicable portion of the

California Public Records Act.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Request for Proposal No. P-130000854

Residential Street Sidewalk and HAWK Signal Project

2. SCOPE OF SERVICES

2.1 Project Overview and Description

The City of San Buenaventura was issued Congestion Mitigation and Air Quality (CMAQ) funding

for the Residential Street Sidewalk and HAWK Signal project. The CMAQ Improvement program

is a federal transportation funding source for projects and programs that reduce traffic and

improve air quality for areas that do not meet the National Ambient Quality Standards for ozone,

carbon monoxide or particulate matter (nonattainment areas) and for former nonattainment

areas that are now in compliance (maintenance areas).

The Residential Street Sidewalk and HAWK Signal Project will close four sidewalk gaps along

Saticoy Avenue and Nopalito Street, install a HAWK signal, and add eight curb ramps along

Peacock Avenue. These improvements will complete the Cypress Trail route and enhance

connectivity for the Montalvo and Saticoy communities. The total sidewalk gap is approximately

2,000 feet. Preliminary design and field investigations identified several locations where sidewalk

and driveway construction will require small retaining walls. In some areas, improvements within

the public right-of-way will extend onto private property, requiring entry and construction permits.

Additionally, a new crossing between Saticoy and Nopalito—anticipated to include updated

striping and new curb ramps—will be designed to complete the sidewalk gap closure.

This project will also include the installation of a High-Intensity Activated Crosswalk (HAWK) at

the Telephone Road and Cypress Point Lane intersection and the construction of eight curb

ramps on Peackock Avenue. The design for the HAWK signal and curb ramps was completed

as part of the City’s Montalvo Safe Routes to School project. This portion of the project has

received CEQA clearance.

This project will advance greenhouse gas emissions reduction by providing non-motorized travel

options for residents, reducing vehicle trips to school and work, and promoting walking and

biking. Additionally, this project fills critical gaps for disadvantaged communities in the Montalvo

and Saticoy communities creating continuous safe corridors to multiple schools, employment

centers, and shopping areas.

2.2 Scope of Services

This section and referenced documents shall constitute the Scope of Work for this project and

the Consultant shall perform the following services in accordance with the requirements as

defined and noted herein.

Task 1: Project Management

The Consultant project manager shall coordinate with designated City staff regarding project

progress, schedule, meetings, and deliverables.

Task 1.1 Meetings

The Consultant shall provide resources to lead the meetings described below. The Consultant

shall be responsible for providing meeting agendas, preparing meeting handouts, and taking

notes to prepare final meeting minutes.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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