Project Information

Bid Title

Pike Lincoln County Port Authority, furnishing all labor, tools, equipment, and materials necessary to complete the work

Issuing Agency

Missouri Department of Transportation(MDOT)

Location

Missouri

Published Date

Nov 7, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Status	Bid Advertisement	Post Date	Revision Date	Letting Date
NEW	Pike Lincoln County Port Authority, furnishing all labor, tools, equipment, and materials necessary to complete the work	11/7/25		12/11/25

Attachment Preview

Pike Lincoln County Port Authority

316 West Main Street

Bowling Green, MO 63334

REQUEST FOR BID

for

RAIL SITE REDEVELOPEMENT

at

14561 Hwy 79

Clarksville, MO 63336

INVITATION TO BID: NOTICE TO CONTRACTORS

Sealed bids for a general/rail contractor to perform the rail construction and rehabilitation services at 14561 Hwy. 79, Clarksville,

MO 63336 will be received by the Pike Lincoln County Port Authority, 316 West Main Street, Bowling Green, MO 63334, until

3:00pm Central on December 11, 2025, at which time the bids will be publicly opened and read aloud.

The scope of work (the “Work”) includes furnishing all labor, tools, equipment, and materials necessary to complete the work

specified in the Contract Drawings and Specifications as well as included in the Job Special Provisions (JSP) herein. Owner

reserves the right to expand the scope of work to include additional maintenance and/or construction activities not identified

herein upon mutual agreement of scope and fee.

Bid packages will be available beginning November 14, 2025, from Pike Lincoln County Port Authority, 316 West Main Street,

Bowling Green, MO 63334, (573) 324-4297 and at the website address provided herein. Questions should be directed to Pike

Lincoln County Port Authority, Carolyn Wisecarver, at (573) 324-4297. All requests for clarifications to these bidding documents

must be received in writing at least one week prior to the bid opening on December 11, 2025. The bid package and any

amendments will be available at: https://pikelincolnport.org/rfps%2Frfqs. A formal pre bid meeting will not be held; if bidders

want to see the site prior to submitting bids they should contact the Port.

For bids that exceed $75,000.00, pursuant to RSMo 290.210-290.340, prevailing wage rates are required to be paid to all workers

performing under this contract in the area according to the rates determined by the Missouri Department of Labor and Industrial

Relations for Pike County, Missouri. Also, pursuant to RSMo 290.210-290.340, if a project cost is increased after acceptance of

a bid and the project cost exceeds $75,000.00, prevailing wage rates are required for the portion of the project that is in excess

of $75,000.00.

A bid security in the amount of five percent (5%) of the base bid amount must accompany each bid in accordance with the

Instructions to Bidders.

Pike Lincoln County Port Authority hereby notifies all bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, businesses owned and controlled by socially and economically disadvantaged individuals will be

afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of

race, color, religion, creed, sex, age, ancestry, or national origin in consideration for an award.

The successful bidder shall comply with the requirements of RSMo § 292.675. The requirements include on-site employees to

complete the ten (10) hour Occupational Safety and Health Administration (OSHA) Construction Safety Program, which includes

a course in construction safety and health approved by OSHA or a similar program approved by the Department of Labor and

Industrial Relations.

Submit completed Contractor Questionnaire with any necessary attachments no later than seven (7) days prior to the date and

hour of the bid opening. A copy of the Contractor Questionnaire can be found at the end of this bid package. If Owner determines

that the prospective bidder is not qualified, said prospective bidder will be notified a minimum of three (3) days prior to bid

opening.

Second-tier subcontracting will not be permitted on this project. The successful bidder will ensure that subcontractors do not

subcontract any portion of the Work.

For any contract greater than $5,000, the successful bidder shall comply with RSMo § 285.530, as amended and by sworn

affidavit affirming that it does not knowingly employ any person who is an unauthorized alien and participation in a federal work

authorization program with respect to the employees working in connection with this contract. The required documentation must

be from the federal work authorization program provider. A letter from Contractors reciting compliance is not sufficient.

This project will be awarded to the lowest, responsive, responsible, and fully qualified bidder. The Pike Lincoln County Port

Authority reserves the right to accept or reject any bid and to waive any irregularities in the best interest of the Port Authority. A

Bid may not be modified, withdrawn, or cancelled by the bidder within sixty (60) days following the time and date designated

for the receipt of bids, and each bidder so agrees in submitting his bid. The successful bidder will enter into Pike Lincoln County

Port Authority’s Contract for the Work.

As requests for clarifications to the bidding documents are allowed, Pike Lincoln County Port Authority reserves the right to

amend the provisions of the bid package or its requirements prior to opening of the bids and may extend the date on which bids

may be publicly opened. Bidders are solely responsible to check the Pike Lincoln County Port Authority website address provided

above prior to bid submission for any amendments to the bid package or its requirements. If there is an extension of the bid

opening date, notice will be provided to any bidder who has submitted a bid in conformance with the invitation to bid. Bidders

shall check with Pike Lincoln County Port Authority prior to bid submission to ensure they have updated information.

BIDDER CHECKLIST

FINAL CHECKLIST BEFORE SUBMITTING BID

 1. Submit completed Contractor Questionnaire with any necessary attachments no later than seven (7) days prior to the date and

hour of the bid opening. A copy of the Contractor Questionnaire can be found at the end of this bid package.

 2. Bidder should check with Pike Lincoln Port Authority at the website address provided in the Invitation to Bid

(https://pikelincolnport.org/rfps%2Frfqs) prior to submission of the bid for any changes in requirements to the bid package.

 3. Complete and return all forms included at the end of this bid package, including Bid Form, Bid Bond Form, Buy America

Certification, Anti-Collusion Statement, and Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary

Exclusion. Also submit required E-Verify documentation.

 4. The Job Special Provisions are for the bidder’s information only and are not to be returned with the bid.

 5. Bid are to be completed, executed, and submitted in a sealed envelope addressed to Pike Lincoln County Port Authority.

Provide the vendor name, vendor address, vendor contact information and “Rail Site Redevelopment” on the outside of

the envelope.

 6. Please read all items in the bidding document carefully. Complete all items in ink or by typing in the information.

 7. Sign this bidding document properly. If submitted in the name of a firm or corporation, the legal name of the firm or

corporation should appear in the space designated and be signed for by one or more persons legally qualified to execute papers

in the name of said firm or corporation. Affix Corporate Seal if the Bidder is a Corporation.

 8. Submit a bid bond executed by bidder and surety or attach cashier's check to the bid bond form.

 9. For paper bids, staple addenda to the bid in the appropriate part of the bid to acknowledge receipt. The bidder should retain a

duplicate copy.



Below is a list of common mistakes made by bidders leading to non-responsive bids. Please refer to the Standard

Specifications for the appropriate procedures for completing and submitting a bid.

a) Not signing the bid

b) Not incorporating the addenda into the bidding documents

c) Not providing a bid bond

d) Using pencil to fill out the bid

e) Using white-out to make corrections to the itemized bid sheets

f) Not initialing changes made



All questions concerning the Rail Site Redevelopment project can be directed to the Pike Lincoln County Port Authority,

Carolyn Wisecarver, at (573) 324-4297 or via email at pikelincolncountyport@yahoo.com.

Special Needs: If you have special needs addressed by the Americans with Disabilities Act, please notify the Pike Lincoln

County Port Authority, Carolyn Wisecarver, at (573) 324-4297, via email at pikelincolncountyport@yahoo.com, or through

Missouri Relay System, TDD 1-800-735-2966, at least five (5) working days prior to the bid opening.

TABLE OF CONTENTS

Invitation to Bid: Notice to Contractors

Bidder Checklist

Proposed Work ........................................................................................ (1)

Compliance With Contract Provisions .................................................... (2)

Period of Performance ............................................................................. (3)

Liquidated Damages ................................................................................ (4)

Bid Guaranty ........................................................................................... (5)

Antidiscrimination ................................................................................... (6)

Prevailing Wage (State) ........................................................................... (7)

Worker Eligibility Requirements............................................................. (8)

OSHA Training Requirements ................................................................ (9)

Buy America Certification....................................................................... (10)

Addendum Acknowledgement ................................................................ (11)

Subcontractor Disclosure......................................................................... (12)

Project Award .......................................................................................... (13)

Prime Contractor Requirements .............................................................. (14)

Sales & Use Tax Exemption.................................................................... (15)

Site Access for Inspections ...................................................................... (16)

Signature and Identity of Bidder.............................................................. (17)

Job Special Provisions

Missouri Environmental Covenant (MOECA)

Applicable State Wage Rates

Bid Form

Bid Bond Form

Contractor Questionnaire

Buy America Certification

Anti-Collusion Statement

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion

NOTICE TO CONTRACTORS

Sealed bids, addressed to the Pike Lincoln County Port Authority, 316 West Main Street, Bowling Green, MO 63334, for the

proposed work will be received by the Pike Lincoln County Port Authority until 3:00pm central on December 11, 2025, at the

office of the Pike Lincoln County Port Authority, 316 West Main Street, Bowling Green, MO 63334, and at that time will be

publicly opened.

(1) PROPOSED WORK: The proposed Base Bid Work includes the construction of all improvements necessary

to construct and rehab approximately 3000 track feet of industry track. The work items for this project include

but are not limited to the following items.

a. EROSION CONTROL

i. The Contractor shall provide the temporary erosion control in accordance with the specifications.

This includes construction entrances, silt fence, ditch checks, and dust control, etc.

ii. The contractor shall provide the proposed erosion control in accordance with the specifications.

This includes seeding.

b. CLEARING AND GRUBBING

i. The Contractor shall clear and grub the site as required for the proposed construction in

accordance with the plans and specifications. The wood chips and tree stumps shall be removed

as part of the clearing and grubbing. Organic material left from the tree clearing and generated

from grubbing shall be disposed of onsite to a location designated by the Port representative.

c. SITE PREPARATION FOR TRACK CONSTRUCTION

i. The Contractor shall perform all of the site grading and subballast placement required for the

proposed BNSF connection/turnout pad and industry tracks in accordance with the plans and

specifications.

d. CONSTRUCTION ACCESS

i. Maintain and restore construction access to equal or better conditions prior to construction in

accordance with the plans and specifications.

(2) COMPLIANCE WITH CONTRACT PROVISIONS: The bidder, having examined and being familiar with

the local conditions affecting the Work, and with the contract, contract documents, including the current version of the Missouri

Highways and Transportation Commission's "Missouri Standard Specifications for Highway Construction," and "Missouri

Standard Plans for Highway Construction" (if applicable), their revisions, and the request for bid, including appendices, the

special provisions and plans, hereby proposes to furnish all labor, materials, equipment, services, etc., required for the

performance and completion of the Work. All references are to the Missouri Standard Specifications for Highway Construction,

as revised, unless otherwise noted.

The following documents are available on the Missouri Department of Transportation web page at www.modot.mo.gov under

“Business with MoDOT” “Standards and Specifications”. The effective version shall be determined by the letting date of the

project.

General Provisions & Supplemental Specifications

Supplemental Revisions to Missouri Standard Plans

For Highway Construction (if applicable)

These supplemental bidding documents contain all current revisions to the bound printed versions and have important legal

consequences. It shall be conclusively presumed that they are in the bidder's possession, and they have been reviewed and used

by the bidder in the preparation of any bid submitted on this project.

Please note that within the above-listed documents, the term “Commission” shall be replaced with the term, “Pike Lincoln County

Port Authority”, and the term “Engineer” is a reference to the Pike Lincoln County Port Authority. The contracting authority for

this contract is the Pike Lincoln County Port Authority.

(3) PERIOD OF PERFORMANCE: If the bid is accepted, the bidder agrees that work related to the Base Bid

shall be diligently prosecuted at such rate and in such manner as, in the judgment of the Owner, is necessary for the completion

of the Work within the time specified as follows in accordance with Sec 108:

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.