Project Information

Bid Title

NUTRIENT CREDITS - NORTH APRON LANDSIDE DEVELOPMENT

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Apr 1, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-079

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-079
Bid Title:	NUTRIENT CREDITS - NORTH APRON LANDSIDE DEVELOPMENT
Category:	Invitation for Bids
Status:	Open

Description: Live Bid Opening You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 4/1/2026 12:00 AM Closing Date/Time: 4/13/2026 3:00 PM Contact Person: stephanie.suter@lynchburgva.gov Related Documents: 2026-079 NUTRIENT CREDITS - NORTH APRON LANDSIDE DEVELOPMENT

Attachment Preview

CITY OF LYNCHBURG PROCUREMENT DIVISION, LYNCHBURG, VIRGINIA, 434-455-3970

INVITATION FOR BID NO. 2026-079

NUTRIENT CREDITS FOR NORTH APRON LANDSIDE DEVELOPMENT PROJECT

DUE: 3:00 PM, APRIL 13, 2026

Invitation for Bid Prepared By:

Stephanie Suter, Procurement Manager

www.lynchburgva.gov

1

INSTRUCTIONS TO BIDDERS

This is the City of Lynchburg's Invitation for Bid (IFB) No. 2026-079, issued April 1, 2026. Any questions which

may arise as a result of this solicitation may be addressed to Stephanie Suter at 434-455-3963, or by email to

stephanie.suter@lynchburgva.gov. Inquiries must be received by April 6, 2026 at 2:00 PM in order to be

considered. Contact initiated by a bidder concerning this solicitation with any other City representative, not

expressly authorized elsewhere in this document, is prohibited. Any such unauthorized contact may result in

disqualification of the bidder.

Any and all addenda will only be posted to the City’s website at: http://www.lynchburgva.gov/bids.aspx. It is the

responsibility of the bidder to check the website for any addenda posted before submitting a bid package. All

addenda shall be posted to the City’s website at least 5 days prior to the bid due date. Failure to acknowledge

any posted addenda may result in rejection of the bid.

Sealed bids, subject to the specifications and conditions contained herein and attached hereto, will be received

in the Procurement Division Office, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia, 24504, until, but

no later than 3:00 p.m. Local Time Prevailing, April 13, 2026, and then publicly opened and read aloud in the

City Hall First Floor Conference Room. A link to a publicly available video/audio conference call will be posted on

the Bids page of the City’s website prior to the bid opening. All bids received by the posted deadline will be

opened and read aloud on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and USPS have access to the building to deliver mail/packages

to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information

Center in the lobby on the First Floor of City Hall at 900 Church Street, Monday – Friday from 8:30 a.m. to 5:00

p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it

at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline

for submission. Please allow additional time to ensure this is done. If being hand delivered or mailed, mark

outside of your envelope with Invitation for Bid # 2026-079 and opening date of bid.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to

open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please

upload your bid as ONE PDF file. As always, late bids will not be considered.

To be considered, Bidders shall sign in the space provided on the Terms and Signature Sheet and fill out all

required documents with bid submission. Bids, to include addenda or changes to a response, shall not be

accepted by e-mail. Any bid received after the announced time and date for submittal, whether by mail or

otherwise, will be rejected. The time of receipt shall be determined by the time clock stamp in the Procurement

Division. Bidders are responsible for ensuring that their bids are stamped by Procurement personnel before the

deadline indicated.

For information pertaining to this solicitation, including bid documents, addenda, bid tabulation and notice of

award, bidders may access public notification electronically on the Procurement website:

http://www.lynchburgva.gov/bids.aspx.

PURPOSE

The purpose of this Invitation for Bid (IFB) is to purchase up to 4.0 pounds of perpetual phosphorus credits for

the North Landside Development project at the Lynchburg Regional Airport. The Virginia Department of

Environmental Quality (DEQ) requires entities operating within the James River watershed be regulated under

the Virginia Stormwater Credit Program in accordance with VA Code § 62.1-44.15:35 and the Chesapeake Bay

Watershed Nutrient Credit Exchange Program in accordance with VA Code § 62.1-44.19:14.

This project is federally funded and will require compliance with all federal regulations.

2

BASIS OF AWARD

Award will be made to the lowest responsive and responsible bidder (Broker) based on the cost and availability

of the required perpetual phosphorus credits. A sample “Agreement for Purchase and Sale of Nutrient Offset

Credits”, is attached and will be completed by the awarded bidder (Seller). This agreement will incorporate the

attached federal contract provisions as Exhibit 3 and the awarded Seller will need to certify compliance by

executing the federal certification.

The City may choose to establish a term contract with the awarded Broker to purchase additional credits for

other City projects which may or may not utilize federal funding.

PAYMENT

Upon receipt of the signed Agreement for Purchase and Sale of Nutrient Offset Credits and the Certification

Regarding Federal Contract Provisions for FAA Funded Projects, the City will send payment for the phosphorus

credits. After receipt of payment, the Seller will then return Exhibits A and B for final signature by the City. A

copy of the fully executed agreement and all exhibits will be returned to the Seller.

ATTACHMENTS

1. Sample Agreement for Purchase and Sale of Nutrient Offset Credits

2. Certification Regarding Federal Contract Provisions for FAA Funded Projects dated 3/17/2026

3. Federal Contract Provisions for AIP-Funded Projects dated 3/17/2026

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NUTRIENT CREDITS FOR NORTH APRON LANDSIDE DEVELOPMENT PROJECT

TERMS AND SIGNATURE SHEET

All bids shall be signed on the Terms and Signature Sheet in order to be considered.

In compliance with this Invitation for Bid No. 2026-079 and subject to all conditions thereof, the undersigned

offers and agrees to furnish any or all items and/or services upon which prices are quoted, at the price quoted

as specified.

My signature below certifies:

a. I agree to abide by all conditions of this Bid and that I am authorized to sign this Bid.

b. The accompanying bid is not the result of or affected by, any act of collusion with another person or

company engaged in the same line of business or commerce, or any act of fraud punishable under, Chapter

12, Title 18.2, 498.4 of the Code of Virginia, 1950, as amended. Furthermore, I understand that fraudulent

and collusive bidding is a crime under the Virginia Governmental Frauds Act, the Virginia Government Bid

Rigging Act, the Virginia Anti-Trust Act, and Federal Law and can result in fines, prison sentences, and civil

damage awards.

c. The accompanying bid is in compliance with the State and Local Government Conflict of Interests Act 2.2-

3100, supplemented by Article 6, 2.2-4367-69 of the Code of Virginia. Specifically, no City employee, City

employee’s partner, or any member of the City employee’s immediate family holds a position with the

bidder, offeror, or contractor such as an officer, director, trustee, partner or the like, or is employed in a

capacity involving personal and substantial participation in the procurement transaction, or owns or

controls an interest of more than five percent.

Acknowledge receipt of addenda here: No.____ Date:_________ No.____ Date:__________

Complete Legal Name of Company: _______________________________________________

Order from Address:

_______________________________________________

_______________________________________________

Remit to Address:

_______________________________________________

_______________________________________________

Signature:

_______________________________________________

Email:

_______________________________________________

Name(type/print):

_______________________________________________

Title:

_______________________________________________

Fed ID No.: ________________________ Phone:____________________ Fax: ____________________

We hereby provide the following information to the City regarding our business. We understand that it is

provided for statistical purposes only and all firms submitting bids will receive equal consideration.

Minority-Owned Business: Yes ______ No______

Lynchburg Business: Yes ______ No ______

Women Owned Business: Yes ______ No ______

4

NUTRIENT CREDIT COST FORM

NORTH APRON LANDSIDE DEVELOPMENT AT THE LYNCHBURG REGIONAL AIRPORT

AIP PROJECT NO. 3-51-0029

HUC CODE: 020802030304/JM10

Receiving Waterbody(s): Blackwater Creek -> Middle James Buffalo -> James

Bidders are to fill out the information below and all prices quoted shall remain valid for 30 days from the date

of bid submission.

Project Requirements: 4.0 lbs. of perpetual Phosphorus Credits to be purchased from DEQ authorized nutrient

facilities for use in the James River watershed.

Confirm Nutrient Bank HUC Code:

Confirm Receiving Waterbody(s):

Nutrient Facility Name:

Nutrient Facility Location/County:

Nutrient Credit Implementation Plan date:

DEQ authorized date:

DEQ Certificate No:

Available perpetual Phosphorus Credits:

Cost per Phosphorus Credit:

5

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