Project Information

Bid Title

Housing Choice Vouchers Quality Control Inspections

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Feb 19, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#RFP #400-05-26

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Project Description

Housing Choice Vouchers Quality Control Inspections

RFP/RFQ#RFP #400-05-26

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from qualified professionals to provide Housing Choice Vouchers Quality Control Inspections.

Issue Date:

Feb 9, 2026 08:00 am

Meeting Date:

Feb 19, 2026 11:00 am

Deadline Date:

Mar 5, 2026 11:00 am

Procurement Documents

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Feb 9, 2026

Feb 9, 2026

RFP #400-05-26 HCV Quality Control Inspections

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Housing Authority of the City of Pittsburgh

RFP #400-05-26

HCV Quality Control Inspections

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Housing Choice Vouchers Quality Control Inspections

RFP #400-05-26

Due:

March 5, 2026

11:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

1

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP #400-05-26

HCV Quality Control Inspections

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. day to day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide Housing Choice Vouchers Quality Control Inspections.

The Authority is contemplating the award of a professional service contract, or contracts, for initial

term of three (3) years with two (2), one (1) year extension options, for a total of five (5) years,

in the form of the Contract (Attachment A) through this solicitation process. If submitting

alterations to the HACP contract for review and acceptance by HACP, please submit an electronic

version in MS Word format with your proposal. If submitting your company contract for review

and acceptance by HACP, please submit an electronic version in MS Word format with your

proposal. If your contract is not included with your proposal, it is assumed that HACP’s contract

will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Housing Authority of the City of Pittsburgh

RFP #400-05-26

HCV Quality Control Inspections

Following are the Key Dates associated with this Request for Proposals:

March 5, 2026

11:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

February 19, 2026

11:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting:

https://hacp-

org.zoom.us/j/87892416218?pwd=BXWLrPJvLk

4Drez80zpsqCTnbITcwD.1

Meeting ID: 878 9241 6218

Passcode: 641323

Dial by your location:

+1 646 931 3860 (US)

February 20, 2026

11:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/KFOONfDfcrYFaFY4poX6

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #400-05-26 Technical

[Full Company Name]_RFP #400-05-26__Fee Proposal

3

Housing Authority of the City of Pittsburgh

RFP #400-05-26

HCV Quality Control Inspections

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 11:00 a.m. on March 5, 2026, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 11:00 a.m. on March 5, 2026, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #400-05-26

HCV Quality Control Inspections

SECTION II

SCOPE OF SERVICES

A. Scheduling of Inspections

The selected Offeror will be responsible for scheduling all inspections in accordance with industry best

practices and the agreed Standard Operating Procedures (SOP). (See G. Other Duties.) The selected Offeror

will be responsible for the costs of scheduling the inspections (forms, telephone costs, stamps, etc.) and

associated notifications.

B. Notifications

1. All notifications, regardless of type, must be provided at least 3 business days in advance of the inspection

UNLESS the inspector is able to reach the landlord and/or the Tenant by telephone to confirm the date of

the inspection and at a minimum include the following information:

a. Date notification was printed

b. Name and complete mailing address of landlord/agent

c. Name and complete mailing address of client

d. Type of Inspection/Re-inspection

e. Date of Inspection/Re-inspection

f. Scheduling Timeframe of Inspection/Re-inspection (Military Time will not be accepted)

g. If a deficiency is found during the inspection, the inspector must provide a complete, detailed

notification listing of all deficiencies identified during the inspection.

h. Name of the Inspector

i. Contact telephone number and email address of the inspector

C. Quality Control Inspections for NSPIRE

1. Mail all notices by United States First Class Mail no less than 21 days prior to the scheduled inspection

date.

2. Complete all annual inspections no later than 30 days from the last passing inspection date from the previous

year, unless authorized by the Authority.

3. The Quality Control inspections should include an analysis component comparing the QC inspection

to the initial inspection, as well as a review of the comparison with the initial inspector.

D. Re-inspections for NSPIRE

1. Complete all Initial Re-inspections within three (3) business days (excluding the Authority observed

holidays) of notification by the owner the unit is ready for Re-inspection.

2. Complete all non-emergency annual and/or quality control re-inspections within 30 calendar days from the

date of the inspection.

3. Complete re-inspection of all life-threatening fail items within 24 hours of the first inspection

E. All Inspections

1. Conduct physical Housing Choice Voucher (HCV) inspections in accordance with HUD’s Federal NSPIRE

guidelines, Lead Safe Housing Regulations, and the Authority's Administrative Plan. The contractor may use

paper inspection forms or handheld/computer data collection devices, as approved by the Authority.

2. Schedule inspections and prepare and issue all inspection appointment notification letters/e-mails in

accordance with the NSPIRE Procedures manual.

3. Schedule all inspections, regardless of type, with an inspection appointment window time of no more than 3

hours. No inspection shall be performed outside of the scheduled appointment window. Any inspection

attempted outside the designated 3 hour time frame, will be done at the contractor's own risk.

5

Commodity Codes

• NAICS 541350Building Inspection Services
• NAICS 541611Administrative Management and General Management Consulting Services

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