Project Information

Bid Title

Provision of DocuSign eSignature Envelopes on a Multi-Year Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Apr 15, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL080-26 INV

Original Source

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Bid Documents

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Project Description

BL080-26 INV

Provision of DocuSign eSignature Envelopes on a Multi-Year Contract

Buyer Contact : Bethany.White@GwinnettCounty.com

Opening Date : 05/05/2026 03:00 PM EST

Virtual Bid Opening

Attachment Preview

BL080-26

Page 1

April 14, 2026

INVITATION TO BID

BL080-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for

the Provision of DocuSign eSignature Envelopes on a Multi-Year Contract for the Department of Information

Technology Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Bids will be received until 2:50 P.M. local time on Tuesday, May 5, 2026 at the Gwinnett County

Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received

after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. This will be a virtual

bid opening only. Please use the link found here to join, or by dialing 1-323-676-6170. Access Code is: 123 530 610#.

Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Bethany White, Purchasing Associate II at

Bethany.White@gwinnettcounty.com or by calling 770-822-5149, no later than 3:00 P.M. on Thursday, April 23, 2026.

Bids are legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the services provider submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and

pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Bethany White

Purchasing Associate II

The following pages should be returned as your bid:

Bid Schedule, Pages 2

References, Page 3

Contractor Affidavit and Agreement, Page 4

Code of Ethics Affidavit, Page 5

BL080-26

Page 2

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.

ITEM

#

1.

2.

APPROX

QTY.

25,000

1

DESCRIPTION

eSignature Enterprise Pro for Gov –

Envelope (Annual)

DocuSign, Inc. - DSI-0000488, or

approved equivalent.

Enterprise Premier Support 22% of

Recurring Fees. (Annual)

DocuSign, Inc. - DSI-0000148, or

approved equivalent

DELIVERY

ARO

BID SCHEDULE

MANUF.

& NO.

YEAR 1

YEAR 2

YEAR 3

YEAR 4

YEAR 5

TOTAL

PRICE

$

$

$

$

$

$

$

$

$

$

$

$

TOTAL $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term

of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive.

Certification Of Non-Collusion in Bid Preparation

Signature

Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No.

Date

Addendum No.

Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all

documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any

or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the

bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors

should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the

Electronic Payment information in the instructions to vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

E-mail address

BL080-26

Page 3

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been

completed.

Note: References should be customized for each project, rather than submitting the same set of references for

every project bid. The references listed should be of similar size and scope of the project being bid on. Do not

submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

Company Name

BL080-26

Page 4

BL080 -26 Provision of DocuSign eSignature Envelopes on a Multi-Year Contract

Page 4

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County

Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic

verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal

work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired

employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines

established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical

performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners,

contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and

Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further

agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of

Commissioners at the time the subcontractor(s) is retained to perform such service.

_________________________________________

E-Verify * User Identification Number

_____________________________________

Date Registered

_________________________________________

Legal Company Name

_________________________________________

Street Address

_________________________________________

City/State/Zip Code

_____________________________________

BY: Authorized Officer or Agent

(Contractor Signature)

_____________________________________

Date

__________________________________________

Title of Authorized Officer or Agent of Contractor

For Gwinnett County Use Only:

Document ID #________________

___________________________________________

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Issue Date: ___________________

Initials: ______________________

________________________________________________

Notary Public

My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration

Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

BL080-26

Page 5

BL080 -26 Provision of DocuSign eSignature Envelopes on an Multi-Year Contract

Page 5

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the

following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it

employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

_____________________________________________________________________________________

Company Submitting Bid/Proposal

2.

Please select one of the following:

 No information to disclose (complete only section 4 below)

 Disclosed information below (complete section 3 & section 4 below)

3.

If additional space is required, please attach list:

Gwinnett County Elected Official Name

Gwinnett County Elected Official Name

Gwinnett County Elected Official Name

Gwinnett County Elected Official Name

4.

BY:

Authorized Officer or Agent Signature

Sworn to and subscribed before me this

Printed Name of Authorized Officer or Agent

day of

, 20

Title of Authorized Officer or Agent of Contractor

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be

available to view in its’ entirety at GwinnettCounty.com

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