Project Information

Bid Title

Custodial Services for Nicholls State University

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 6, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

50008-SB01922

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50008-SB01922	Custodial Services for Nicholls State University Mandatory Pre-Bid 05/14/2026 1:30PM Purchasing Dept Conf Room Original: 50008-SB01922	05/06/2026	05/28/2026 3:00:00 PM CT

Contact Information for Bid # 50008-SB01922

Department	++ University - Nicholls State University
Section	Purchasing Department
Dept Code	50008
Contact	Terry Dupre
Address	Post Office Box 2052 Thibodaux, LA 70310
Phone	985-448-4031
Fax	985-448-4921
Email	terry.dupre@nicholls.edu

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SUBMIT BID TO:

Nicholls State University

Purchasing Department

bids@nicholls.edu

INVITATION TO BID

Bid Number: SB01922

TITLE: Custodial Services for Nicholls State University

BID SCHEDULE:

To maintain the integrity of the bid

process, please do not cc any other

University email address when

submitting your bid.

Purchasing Department Contacts:

Terry Dupre (985-448-4031)

terry.dupre@nicholls.edu,

1. DUE DATE/TIME (email only): May 28,2026 3:00PM

2. Mandatory Pre-Bid 1:30 PM 05/14/2026. Purchasing Conference Room, 906 East First Street

Room 104 Elkins Hall, Thibodaux, LA 70301

3. BID OPENING (Zoom): https://nicholls-edu.zoom.us/j/86158528226?pwd=doMbhtaJh49mX14L9I2YYZhnzjsk9H.1

MEETING ID: 861 5852 8226 PASSWORD: 961425

General Instructions to Bidders

1. Hard copies of sealed bids will no longer be accepted. All bids must be received electronically by the due date and time

to be considered.

2. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by the issuing

Nicholls State University Campus/Department at the “Submit Bid To” address stated above, until the specified due date

and time. Bidder is solely responsible for the timely delivery of bid. The Purchasing Office is not responsible for any

delays.

3. Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R.S.

39:1594, the person signing the bid must be:

(1) any corporate officer listed on the most current annual report on file with the secretary of state, or the signature

on the bid is that of any member of a partnership or partnership in commendam listed in the most current partnership

records on file with the secretary of state; or

(2) an authorized representative of the corporation, partnership, or other legal entity and the Bidder submits or

provides upon request a corporate resolution, certification as to the corporate principal, or other documents indicating

authority which are acceptable to the public entity, including registration on an electronic Internet database

maintained by the public entity; or

(3) entity has filed in the appropriate records of the secretary of state in which the public entity is located, an affidavit,

resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids

for public contracts.

4. When bid is submitted by email, the subject line must show the Solicitation/File No. and submission must be

received by bid deadline.

5. Read the entire solicitation, including all terms, conditions and specifications.

6. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to

unit prices are to be initialed by the Bidder.

7. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Nicholls State University Destination, unless

otherwise provided in the solicitation. Any invoiced delivery charges not quoted and itemized on the Nicholls State

University purchase order are subject to rejection and non-payment.

8. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.By

signing this solicitation, the Bidder certifies compliance with all general instructions to Bidders, terms, conditions and

specifications; and further certifies that this bid is made without collusion or fraud.

9. MANDATORY bid requirements are detailed immediately following the Standard Terms & Conditions section.

10. Quantities listed in these specifications are approximate and are not guaranteed by the University. The University

reserves the right to increase or reduce quantity as needed if in the best interest of the University.

11. Bid Bonds: If a bid bond is required, a bid bond must be submitted for each separate bid response. The

bid bond shall be in an amount equal to 5% of the bid price submitted and alternates, if any. The bid

security shall be in a form of a bid bond or certified check, or cashiers check.

(PLEASE NOTE THAT A BID BOND MUST BE SIGNED BY THE AGENT OR ATTORNEY-IN-FACT

OF THE SURETY.)

(*) The surety or insurance company furnishing the bid bond shall be currently on the U.S. Department

of the Treasury Financial Management Service list of approved bonding companies or by an

insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is

licensed to write surety bonds.

FOR THIS BID SOLICITATION: BID BOND REQUIRED: ____ Yes

X No

PERFORMANCE BOND REQUIRED:

YES ___X

NO

PURCHASE WILL BE EXECUTED WITH: X Purchase Order Only

Purchase Order and Formal Two Party Contract

Formal Two Party Contract Only

BID SCHEDULE:

BID RELEASE DATE:

05/06/2026 – Posting to LaPAC

DATE OF ADVERTISEMENT:

05/12/2026 Lafourche Daily Comet

MANDATORY PRE-BID CONFERENCE DATE: 05/14/2026 MANDATORY FOR ALL BIDDERS

PRE-BID CONFERENCE TIME:

CONFERENCE LOCATION:

1:30 PM Central Time

Nicholls State University

Purchasing Department Conference Room

906 East First Street, Room 104 Elkins Hall

Thibodaux, Louisiana, 70301

DEADLINE DATE TO RECEIVE QUESTIONS: 05/21/2026

DEADLINE TIME TO RECEIVE QUESTIONS: 4:30 p.m., Central Time

BID DUE DATE:

05/28/2026

BID DUE TIME:

3:00 p.m., Central Time

Advertisement

Public Notice: Invitation to Bid

Bid Overview: Bid Number: SB01922

Project Name: Custodial Services for Nicholls State University

Issue Date: 05/06/2026

Appearance Date: 05/12/2026

Submission Deadline and Opening: Due Date: 05/28/2026 Time: 3:00 P.M.

Location: Bids must be submitted electronically to the Purchasing Department at bids.nicholls.edu.

Public Opening: Bids will be publicly opened and read aloud at the time and date specified above

using the Zoom bid opening information provided in the bid documents. Any bids received after the

closing time will be not be read and returned unopened.

A mandatory pre-bid meeting will be held on 05/14/2026 at 1:30 PM. All interested vendors shall

meet in the Purchasing Department Conference Room located at 906 East First Street, Room 104

Elkins Hall, Thibodaux, LA 70301

How to Obtain Specifications: Electronic copies of the bid specifications are available through the

following methods:

1. Online: Visit the Louisiana Office of State Purchasing (LaPAC) Website.

2. In-Person: Specifications are on file at the Office of the Director of Purchasing, Nicholls State

University, Thibodaux, LA.

3. Direct Contact: Call (985) 448-4031 or email terry.dupre@nicholls.edu.

Submission Requirements

Forms: Bids must be submitted on the forms enclosed with the bid specification and must strictly

conform to the intent without modifications.

Signature: Bids must be signed in ink and dated; the signer's official title must be shown.

Authority: Evidence of authority to submit the bid is required per R.S. 38:2212(B)(5) and/or R.S.

39:1594(C)(4).

Withdrawal: No bid may be withdrawn for at least thirty (30) days after the scheduled closing time.

Insurance: General Liability Auto Liability Workers Compensation and Bond and Crime Insurance

required.

Legal Disclosures

Nicholls State University reserves the right to reject any or all bids and to waive informalities.

Nicholls State University is an Equal Opportunity Employer.

Terry G. Dupre, Sr. Director of Purchasing, Property Control, and Support Services Administration

Nicholls State University, Thibodaux, Louisiana

STANDARD TERMS & CONDITIONS INVITATION TO BID

These standard terms and conditions shall apply to all Nicholls State University solicitations, unless otherwise specifically

amended and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event

of conflict between the General Instructions to Bidders or Standard Terms & Conditions and the Special Terms & Conditions,

the Special Terms & Conditions shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the Louisiana

Procurement Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code);

Executive Orders; and the terms, conditions, and specifications stated in this solicitation.

1. Bid Delivery and Receipt: To be considered, Bidders may submit bids electronically to bids@nicholls.edu

When bid is submitted by email, the subject line must show the Solicitation/File No. and must be received by bid

deadline.

Bidders are advised that the U.S. Postal Service does not make deliveries to the Purchasing Office. Bids will no longer

be accepted by mail or in person. Bidder is solely responsible for the timely delivery of its bid, and failure to meet the

bid due date and time shall result in rejection of the bid.

2. Bid Forms:Bids are to be submitted on and in accordance with the Nicholls State University solicitation forms provided,

and must be signed by an authorized agent of the vendor. Bids submitted on other forms or in other price formats may

be considered informal and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no

original signature indicating the Bidder’s intent to be bound will not be accepted.

3. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any part or

requirement of this solicitation, Bidder may submit a written request for interpretation to the Nicholls State University

Purchasing Contact at the email address on page 1 of this solicitation. Written inquiries must be received in the Nicholls

State University Purchasing Department no later than five (5) calendar days prior to the opening of bids, and shall be

clearly cross-referenced to the relevant solicitation/specification in question.

No decisions or actions shall be executed by any Bidder as a result of oral discussions with any Nicholls State University

employee or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the

Nicholls State University Purchasing Department. It is the responsibility of the bidder, prior to submitting their bid, to

periodically visit the State of Louisiana Purchasing Department LaPAC website, or contact he Nicholls State University

Purchasing Department, to identify if any addendums were issued. Nicholls State University shall not be responsible

for any other interpretations or assumptions made by Bidder.

4. Bid Opening: In-person bid openings have been suspended for the foreseeable future. Bidders may attend the

public bid opening of sealed bids and proposals conducted on Zoom. No information or opinions concerning the

ultimate contract award will be given at bid opening or during the evaluation process. Written bid tabulations will not

be furnished. Bids may be examined within 72 hours after bid opening. Information pertaining to completed files may

be secured by submitting a written request to the Nicholls State University Purchasing Contact at the email address

shown in header.

5. Special Accommodations: Any “qualified individual with a disability” as defined by the Americans with

Disabilities Act, who has submitted a bid and desires to attend the public bid opening, must notify the Nicholls State

University Purchasing Department in writing not later than seven days prior to the bid opening date of their need for

special accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid

opening.

6. Standards of Quality: Any product or service bid shall conform to all applicable federal, state and local laws and

regulations, and the specifications contained in the solicitation. Any manufacturer’s name, trade name, brand name,

or catalog number used in the specification is for the purpose of describing the standard of quality, performance, and

characteristics desired; and is not intended to limit or restrict competition. Bidder must specify the brand and model

number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering

the exact product specified in the solicitation.

7. New Products/Warranty/Patents: All products bid for purchase must be new, never previously used, of the

manufacturer’s current model and/or packaging, and of best quality as measured by acceptable trade standards. No

remanufactured, demonstrator, used or irregular products will be considered for purchase unless otherwise specified.

The manufacturer’s standard published warranty and provisions shall apply, unless more stringent warranties are

otherwise required by Nicholls State University and specified in the solicitation. In such cases, the Bidder and/or

manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of such

coverage.

Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and

shall, at its own expense, defend any and all actions or suits charging such infringement, and shall save Nicholls State

University harmless.

8. Descriptive Information: Bidders proposing an equivalent brand or model should submit descriptive information

(such as literature, technical data, illustrations, etc.) sufficient for Nicholls State University to evaluate quality,

suitability, and compliance with the specifications with the bid submission. Failure to submit descriptive information

may cause bid to be rejected. Any changes made by Bidder to a manufacturer’s published specifications shall be

verifiable by the manufacturer. If items bid do not fully comply with specifications, Bidder should state in what

respect items deviate. Bidder’s failure to note exceptions in its bid will not relieve the Bidder from supplying the actual

products requested.

9. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. Nicholls State University Destination, i.e.

title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. Nicholls State University Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Bidders who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or discount

for all items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes; and risk

rejection if award is made on an item basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with

shorter acceptance periods may be rejected.

• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

12. Taxes: Vendor is responsible for including all applicable taxes in the bid price. Nicholls State University is exempt from

all Louisiana state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge

their responsibility for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for

which they are liable, including but not limited to: franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem

taxes, etc.

11. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the

goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be

rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in

its bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed

by the laws of the State of Louisiana.

12. Vendor Forms/ Nicholls State University Signature Authority: The terms and conditions of the Nicholls

State University solicitation, purchase order and contract shall solely govern the purchase agreement, and shall not

be amended by any vendor contract, form, etc.

The University’s Director of Purchasing or Assistant Director of Purchasing are delegated sole authority to execute/sign

any vendor contracts, forms, etc., on behalf of Nicholls State University as a result of any award of the solicitation.

Departments are expressly prohibited from signing any vendor forms.

Any such vendor contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and

shall not be recognized by Nicholls State University in any dispute arising therefrom. Vendors who present any such

forms to department users for signature without regard to this strict Nicholls State University policy may face contract

cancellation, suspension, and/or debarment.

13. Awards: The intent to award this bid on an all-or-none basis to the lowest responsible and responsive Bidder will

be stated on the bid form. For bids with several items, Nicholls State University reserves the right: (1) to award items

separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or

items; and (3) to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced

and included therein, unless specifically amended in the formal contract.

Commodity Codes

• NAICS 561720Janitorial Services

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