Project Information

Bid Title

Vehicle Wash System

Issuing Agency

City of Bangor

Location

Maine

Published Date

Feb 6, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-37

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-37
Bid Title:	Vehicle Wash System
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor, Maine is hereby soliciting sealed proposals for removal of current vehicle wash system and replacement with a new vehicle wash system. Proposals will be lump sum with inclusive materials, delivery, labor and permitting. Publication Date/Time: 2/5/2026 12:00 AM Publication Information: Public Closing Date/Time: 3/4/2026 2:00 AM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 2/27/2026 Pre-bid Meeting: 2/11/2026 Related Documents: P26-37 Vehicle Wash System-RFP

Attachment Preview

Request for Proposals

Vehicle Wash System

Bid No. P26-37

Purchasing Department

73 Harlow Street

Bangor, Maine 04401

207-992-4282

Issue Date: February 5, 2026

I. Introduction

The City of Bangor, Maine is hereby soliciting sealed proposals for removal of current

vehicle wash system and replacement with a new vehicle wash system. Proposals will be

lump sum with inclusive materials, delivery, labor and permitting.

II. General Information

General information is available on the City’s website at the following web address:

www.bangormaine.gov/proposals. By submitting a response to this solicitation, the

Proposer accepts the responsibility for downloading, reading and bidding by the terms

and conditions set forth in the City’s “General Information for Vendors.”

In your proposal, please specify whether you currently have, or are in the process of

developing, a domestic violence policy. If you do not have such a policy, let us know if

you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 6) and all materials requested in

Section XII. Qualifications electronically or in an envelope via submission methods listed

below. The envelope or subject line must be clearly marked as "Proposal No. P26-37:

Vehicle Wash System."

Submissions must be received by 2:00 P.M. on Wednesday, March 4, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

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Vehicle Wash System

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,

ME 04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow

Street, Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-37: Vehicle Wash System.”

Proposals will be publicly opened at the time stated above in the Paul Bunyan Room (first

floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as

possible after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Pre-Bid Meeting

The City of Bangor will host a pre-bid meeting at 2:00 PM on Wednesday, February 11.

2026 at the Bangor Fleet Maintenance, 481 Maine Avenue, Bangor, Maine. This meeting

will provide an opportunity for potential bidders to ask questions and tour the worksite.

Due to scheduling constraints, attendance at the meeting is not required but strongly

encouraged.

V. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30

PM, Friday, February 20, 2026.

The City will provide a response by 4:30 P.M. on Friday, February 27, 2026. This

response will be in the form of an addendum, accessible on the City's website.

Notifications will be sent to those who have signed up to receive notifications at

www.bangormaine.gov/bids through NotifyME. Notifications will be sent when new

addenda are released.

VI. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to

be received by the Purchasing Department before the submittal deadline. Any proposal,

portion of a proposal, or unrequested proposal revision received at the City of Bangor

Purchasing Department after the time and date specified, will be returned to the Bidder

unopened.

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Vehicle Wash System

VII. Withdrawal of Proposals

No Proposer may withdraw their bid for a period of ninety (90) days from the date of

opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the proposer shall request the withdrawal

in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by the

Proposer.

VIII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the

City. The City also reserves the right to request clarification of any details from the

successful Proposer. The evaluation of proposals and determination of the award will be

at the discretion of the City and its judgment shall be final and without right of recourse

by any Proposer.

IX. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal

price. Upon request, a tax exemption certificate for the City of Bangor shall be

furnished to the successful Proposer.

B. Bid Form and Requirements: The Bid Form (page 6) and all materials requested

in Section XIII. Qualifications must be completed and returned with the proposal to

be considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance

policies throughout the life of the project and name the City of Bangor as an

additional insured where applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$1,000,000 combined single limit

$2,000,000 aggregate

X. Objectives

Remove the City of Bangor’s existing vehicle wash system that is approximately twenty-

years old. The City of Bangor requires a reliable vehicle wash system. The City wants the

vehicle wash system as outlined in this RFP and in pursuing this objective the City seeks

to find the most cost-effective solution with an eye toward value and reliability.

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Vehicle Wash System

XI. Scope of Work

The company awarded this contract will be responsible for:

A. Truck wash system with recycle, two chemical arches that can accommodate an

odd-shaped fleet, city vehicles, municipal garage, snow plows, salt trucks, and

highway department vehicles.

B. Red - green entrance traffic light.

C. All drive-through arches will be fifteen feet (15’) tall minimum and twelve feet (12’)

wide minimum.

D. Two stainless steel chemical arches.

E. Spinner arch

F. Rear Wash arch.

G. Stainless steel rinse arch.

H. Under chassis spinner wash.

I. Final blower arch.

J. Recycle intake filter stainless steel.

K. Reclaim module.

a. 75 HP pump

b. Recirculation pump

c. 7.5 HP pick up pump

d. Three-way co-ax valve

e. Bio-remediation System

f. Automatic Aeration System

g. Self-Cleaning Cyclonic Filtration System

h. Electrical Slave Control Panel.

L. One hundred ten feet (110’) feet of tire guides.

M. Control valves, rear arch photo eye, photo eyes.

N. Air compressor, boost pump, float switches, chemical pumps.

O. Master control panel motor starters, PLC HMI.

P. Fresh water winter operations option.

Q. Water softener

R. Natural gas water heater.

S. Step up transformer for recycle panel 208 to 460V.

T. Fire hose system thirty (30) hp pump, two hose reels with start stop stations.

U. 80 HP blower, electrical panel

V. Setting the equipment in place, start-up, and training.

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Vehicle Wash System

XII. Warranty

Proposer must provide information on equipment and installation warranties for all

provided elements of the bid. At a minimum, this should include a one-year workmanship

warranty on all wash bay components.

XIII. Qualifications of Proposer

To be considered for award of this contract, the Proposer must provide documentation

they meet the following minimum qualifications:

A. The Proposer must be organized for the purpose of providing system design,

installation, and maintenance of a vehicle wash system.

B. The Proposer must have a proven ability to commence work within three

months of contract award.

C. The Proposer must have qualified and trained staff with sufficient back-up

personnel to complete the contract requirements. Personnel must include

experienced certified “industry standard” staff available for system design and

system implementation. Experience with government and municipalities is

preferred.

D. The Proposer must have the central office capability to supervise and monitor

the program ensuring satisfactory provision of services.

E. The successful Proposer shall provide evidence of insurance, including

workers’ compensation, liability and property damage insurance, before

commencement of work.

XIV. Award of Contract

The City will select the proposal deemed most advantageous, appropriate and beneficial to

the City. The contract will be awarded by the City to the proposer best able to provide the

services required. The evaluation of proposals and determination of the award will be at the

discretion of the City and its judgment shall be final and without right of recourse by any

Proposer.

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Vehicle Wash System

Commodity Codes

• NAICS 333318Other Commercial and Service Industry Machinery Manufacturing
• NAICS 811192Car Washes

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