Project Information

Bid Title

Supply, delivery, and on-site storage (leased or vendor-owned tanks) of gasoline and diesel fuel

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

Jun 8, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

1544-20260529083108 MSD

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	1544-20260529083108 MSD	Advertised Date	06/08/2026 5:00 PM
RFx #	3170035920	Submission Date	06/17/2026 2:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The McComb School District ("District"), McComb, Mississippi, hereby solicits sealed Requests for Proposals (RFPs) from qualified vendors for the supply, delivery, and on-site storage (leased or vendor-owned tanks) of gasoline and diesel fuel for the District’s Transportation Department.

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
05585	Auto-tanks/fuel/Aux

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Fuel Request for Proposals Final 5_26_26.pdf

Attachment Preview

Fuel Request for Proposals (RFP)

McComb School District

Transportation Department

1. Notice of Request for Proposals

The McComb School District ("District"), McComb, Mississippi, hereby solicits sealed

Requests for Proposals (RFPs) from qualified vendors for the supply, delivery, and on-site

storage (leased or vendor-owned tanks) of gasoline and diesel fuel for the District’s

Transportation Department.

This procurement shall be conducted in full compliance with Mississippi Code §31-7-13,

applicable Mississippi Department of Education (MDE) procurement rules, and guidance

issued by the Mississippi Office of the State Auditor.

2. RFP Advertisement, Schedule, and Deadlines

The following dates are provided for planning and compliance purposes. All dates are

subject to change by the District through written addendum.

Milestone

RFP Issue Date

Deadline for Written

Questions

Addendum Issued (if

applicable)

Proposal Submission

Deadline

Proposal Opening Date

Evaluation Period Begins

Board Consideration /

Approval

Notice of Award

Contract Start Date

Contract End Date

Date

May 30, 2026

June 8, 2026

June 10, 2026

June 17, 2026

June 17, 2026

June 18, 2026

July 13, 2026

July 14, 2026

August 1, 2026

July 31, 2029

Time

4:00 PM

4:00 PM

2:00 PM

2:15 PM

Vendors are solely responsible for ensuring timely receipt of proposals by the submission

deadline.

3. Issuing and Administering Office

McComb School District – Administrative Office

Administrative Complex

695 Minnesota Avenue

McComb, MS 39648

All procurement, evaluation, and contract administration related to this RFP shall be

conducted through the Administrative Office at the District’s Administrative Complex.

The District reserves the right to reject any and all proposals, to waive informalities, and to

accept the proposal determined to be in the District’s best interest.

4. Background and Purpose

The McComb School District Transportation Department operates a fleet of school buses

and support vehicles that require a reliable, compliant, and uninterrupted supply of fuel.

The purpose of this RFP is to secure a multi-year fuel supply contract for unleaded gasoline

and ultra-low sulfur diesel fuel, including fuel storage tanks, to support daily transportation

operations.

5. Scope of Services

5.1 Fuel Products

The successful proposer shall furnish the following fuels on an as-needed basis:

• Unleaded Regular Gasoline (E‑10 NOT acceptable)

• Ultra-Low Sulfur Diesel (ULSD) meeting all EPA and ASTM standards

Fuel must comply with all applicable state and federal fuel quality regulations. Any ethanol

blends containing E‑10 shall be expressly excluded.

5.2 Delivery and Fuel Monitoring Requirements

• Fuel levels shall be checked and delivered on a monthly basis at minimum

• Additional deliveries shall be made as needed to prevent fuel outages

• Vendor-managed fuel level monitoring is preferred

• Delivery schedules shall be coordinated with the Transportation Department

5.3 Fuel Storage Tanks

Proposals must include provisions for fuel storage tanks, which may include:

• Vendor-owned and leased fuel storage tanks

• Installation, permitting, and compliance with Mississippi Department of

Environmental Quality (MDEQ) regulations

• Above-ground tanks meeting all fire marshal and environmental standards

• Spill containment, overfill protection, and leak detection systems

• Ongoing inspection, testing, maintenance, and regulatory compliance

• Removal of tanks and site restoration upon contract termination, if applicable

Tank sizes and quantities may be proposed by the vendor based on anticipated usage.

6. Estimated Quantities (Non-Binding)

Estimated annual fuel usage (for proposal comparison purposes only):

• Diesel Fuel: TBD gallons per year

• Gasoline: TBD gallons per year

The District does not guarantee minimum purchase quantities.

7. Contract Term

The District intends to award a three-year contract covering the following school years:

• 2026–2027

• 2027–2028

• 2028–2029

The contract is subject to annual appropriation of funds and approval by the McComb

School District Board of Trustees.

8. Pricing Structure

Proposals shall clearly identify:

• Fuel pricing index (e.g., OPIS rack pricing or comparable verifiable index)

• Per-gallon markup or discount

• Any delivery charges

• Tank lease or usage fees

• Environmental, regulatory, or surcharges

Pricing transparency is required. Fuel price adjustments shall be limited to documented

changes in the selected pricing index.

9. Vendor Qualifications

Vendors must:

• Be legally authorized to do business in the State of Mississippi

• Have a minimum of three (3) years of experience supplying fuel to public-sector or

fleet customers

• Demonstrate compliance with EPA, MDEQ, and Mississippi State Fire Marshal

requirements

• Provide at least three (3) references from governmental entities or school districts

10. Proposal Submission Requirements

Proposals must include:

1. Company profile and experience

2. Detailed fuel pricing methodology

3. Description of fuel storage tanks and leasing terms

4. Delivery schedule and fuel monitoring process

5. Proof of required insurance

6. Mississippi business registration documentation

7. Signed proposal affirmation

Submission Address

Sealed proposals must be clearly labeled "Fuel RFP – McComb School District Transportation

Department" and delivered to:

McComb School District--Administrative Office

695 Minnesota Avenue

McComb, MS 39648

Proposals must be clearly marked on the exterior:

“Fuel RFP – McComb School District Transportation Department”

Proposals must be received no later than the submission deadline. Late proposals will not be

accepted.

11. Evaluation Criteria and Scoring Rubric

Proposals will be evaluated using a point-based scoring system. Award will be made to the

lowest and best proposal in accordance with Mississippi law.

Evaluation Scoring Chart

Evaluation Category

Description

Pricing and Cost Structure

Delivery & Fuel

Monitoring

Fuel Storage Tanks

Vendor Experience &

References

Compliance & Insurance

Total Possible Points

Fuel pricing competitiveness, clarity, and

transparency

Monthly fuel checks, delivery reliability,

responsiveness

Compliance, safety features, leasing terms,

maintenance

Public-sector experience and past

performance

Regulatory compliance and insurance

coverage

Maximum

Points

40

20

15

15

10

100

Proposals will be evaluated using a simplified point-based system focusing on pricing, reliability

of delivery, compliance with regulatory requirements, and vendor experience. The contract will

be awarded to the vendor whose proposal is determined to be the lowest and best value to

the District in accordance with Mississippi procurement laws.

12. Legal and Compliance Requirements

This RFP and any resulting contract shall:

• Comply with Mississippi Code §31-7-13 and all public purchasing requirements

• Follow guidance issued by the Mississippi Office of the State Auditor

• Require approval by the McComb School District Board of Trustees, with approval

recorded in official Board minutes

13. Insurance Requirements

The successful vendor shall maintain the following insurance coverage with carriers licensed

in Mississippi:

The successful vendor shall maintain insurance coverage sufficient to meet all applicable

Mississippi legal and regulatory requirements. Coverage must remain in effect for the duration

of the contract.

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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