Project Information

Bid Title

RFQ 26-B10-24: Project Inspector Services for Bond Measure Z

Issuing Agency

Cupertino Union School District

Location

California

Published Date

Feb 9, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 26-B10-24: Project Inspector Services for Bond Measure Z

• Scope of Work: The Cupertino Union School District (hereafter the “District”) seeks to establish a pool of project inspector services to support Bond Measure Z.
• Last Day for Questions: February 19, 2026 @ 2:00 p.m. PST
• Submissions Due: March 3, 2026 @ 2:00 p.m. PST
• Please to view and download the RFQ
• Please click here to view and download Exhibit A
• Please click here to view and download Exhibit B

Attachment Preview

REQUEST FOR QUALIFICATIONS #26-B10-24

PROJECT INSPECTOR SERVICES

NOTICE IS HEREBY GIVEN that Cupertino Union School District (“District”) is seeking

qualified persons, firms, partnerships, corporations, associations, or professional

organizations to provide full on-site project inspection services to verify compliance with

approved plans and applicable codes, perform required site visits, and prepare inspection

reports in support of necessary certification under its Measure Z Bond Program and other

capital improvement projects.

Respondents to this RFQ should mail or deliver five (5) bound copies and one (1) emailed PDF

copy of their submittal, labeled “Statement of Qualifications – Project Inspector,” as further

described herein, to:

Cupertino Union School District

10301 Vista Drive

Facility Modernization, Door 10

Cupertino, CA 95014

ATTN: Dana Ino, Director, Business Operations

RFQ# 26-B10-24

If you have any questions regarding this RFQ please submit them via email to Dana Ino, at

ino_dana@cusdk8.org before 2:00 PM on February 19, 2026. Responses will be provided

by an Addendum to this RFQ by 5:00 PM on February 26, 2026. Bid information is available

on the District’s website, https://www.cusdk8.org/departments/purchasing/bid-opportunities

ALL RESPONSES ARE DUE BY 2:00 PM ON March 3, 2026. It is the sole responsibility of

the Respondents to ensure that the Proposal is submitted on time to the District. Any

submittal received after that date and time will not be accepted and will be returned

unopened. FAXED OR EMAILED RESPONSES WILL NOT BE ACCEPTED.

Each submittal must conform and be responsive to the requirements set forth in this RFQ.

The District reserves the right to waive any informalities or irregularities in received

submittals. Further, the District reserves the right to reject any and all submittals and to

negotiate contract terms with one or more respondent firms for one or more of the work

items. The District retains the sole discretion to determine issues of compliance and to

determine whether a respondent is responsive, responsible, and qualified.

RFQ RESPONSE SCHEDULE SUMMARY

The District reserves the right to change the dates on the schedule, set forth below, without

prior notice.

DATE / TIME

EVENT

February 6, 2026

Issue RFQ #26-B10-24 – Measure Z Project Inspector

Services.

February 19, 2026 @ 2:00 pm Deadline for submission of written questions to District

concerning RFQ #26-B10-24.

Cupertino Union School District

RFQ #26-B10-24 – Measure Z Project Inspector Services

Page 1 of 8

February 26, 2026 @ 5:00 PM Answers posted by addenda

March 3, 2026 @ 2:00 PM

RFQ #26-B10-24 Bids Due

March 10, 2026 @ 12:00 PM

Release of short-listed firms.

March 13, 2026 @ 5:00 PM

Notice of Pre-Qualification Status

BACKGROUND

The Cupertino Union School District (“District”) comprises of 17 elementary schools, one TK8

school, and five middle schools located throughout the city of Cupertino and portions of

Sunnyvale, San Jose, Saratoga, Los Altos, and Santa Clara.

Located in the heart of Silicon Valley, CUSD consistently ranks amongst the top performing

elementary (TK-8) school districts in California. The District employs approximately 1,480 Full

Time Equivalent (FTE) staff and serves a highly diverse student population of approximately

13,500 that encompasses over 20 nationalities and 45 languages.

In November 2024, the voters approved Cupertino Union School District’s Measure Z

authorizing $347 million to make critical renovations and improve schools and classrooms

throughout the District.

Briefly stated, the District is seeking experienced and proven professionals to provide project

inspection services on an as-needed basis for projects. This Request for Qualifications (“RFQ”)

defines the project inspector services sought and generally outlines the District’s

requirements. Respondents to this RFQ shall submit a completed Statement of Qualifications

(“SOQ”). The District intends to select one pool, of qualified firms for future consideration to

provide project inspection services for certain future projects.

POOL OF QUALIFIED APPLICANTS AND RECERTIFICATION

Requests for recertification may be sent every two (2) years. Firms who do not reply to the

request for recertification may be deleted from the pool of prequalified firms, at the sole

discretion of the District. Additional firms may be added to the pool, at the District’s sole

discretion, as the District determines the need for additional services.

SCOPE OF SERVICES

Any firm selected based on this RFQ process must be capable of providing full project inspector

services through ensuring that all code-prescribed inspections and administrative duties are

completed, including supervision of assistant inspectors and monitoring of special inspectors.

The Project Inspector must comply with all duties and performance criteria cited in DSA IR A-

8 and affiliated documents. The Project Inspector must maintain their DSA Project Inspector

certification valid throughout the duration of the assignment to any project and fulfill the

requirements of the DSA re-certification program as necessary.

The District’s form of Professional Services Agreement (“Agreement”) is distributed with this

RFQ as EXHIBIT A and incorporated herein by this reference. The exact scope of services,

however, will be negotiated with the selected firm and finalized in any resulting contract.

Cupertino Union School District

RFQ #26-B10-24 – Measure Z Project Inspector Services

Page 2 of 8

LIMITATIONS

This RFQ is neither a formal request for bids nor an offer by the District to contract with any

party responding to this RFQ. The District makes no representation that participation in the

RFQ process will lead to an award of contract or any consideration whatsoever. The District

shall in no event be responsible for the cost of preparing any response to this RFQ. The

awarding of a contract, if at all, is at the sole discretion of the District.

The submittals and any other supporting materials submitted to the District in response to

this RFQ will not be returned and will become the property of the District unless portions of

the material are designated as proprietary at the time of submittal and are specifically

requested to be returned. Vague designations and/or blanket statements regarding entire

pages or documents are insufficient and will not bind the District to protect the designated

matter from disclosure. Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006)

38 Cal.4th 1065, submittals shall be held confidential by the District and shall not be subject

to disclosure under the California Public Records Act until after either: (1) the District and the

successful respondent have completed negotiations and entered into an agreement, or (2)

the District has rejected all respondents. Furthermore, the District will have no liability to the

respondent or any other party as a result of any public disclosure of any submittal or

supporting material.

FULL OPPORTUNITY

No respondent will be discriminated against on the basis of race, religious creed, color,

national origin, ancestry, physical disability, mental disability, medical condition, genetic

information, marital status, sex, gender, gender identity, gender expression, age, sexual

orientation, or military and veteran status in any consideration leading to the award of the

contract. The District also affirmatively ensures that Disadvantaged Business Enterprises

(“DBE”), Small Local Business Enterprises (“SLBE”), Small Emerging Local Business

Enterprises (“SELBE”), and Disabled Veterans Business Enterprises (“DVBE”) shall be afforded

full opportunity to respond to this RFQ.

RESTRICTIONS ON LOBBYING AND CONTACTS

From the period beginning on the date of the issuance of this RFQ and ending on the date of

the award of the contract, no person, or entity submitting in response to this RFQ, nor any

officer, employee, representative, agent, or consultant representing such a person or entity

shall contact through any means or engage in any discussion regarding this RFQ, the

evaluation or selection process, or the award of the contract with any member of the District,

Board of Education, Selection Committee, or any member of the Citizens’ Bond Oversight

Committee. Any such contact shall be grounds for the disqualification of the entity submitting

a response.

INSTRUCTIONS FOR SUBMITTALS

A. FORMAT REQUIREMENTS

Respondents must comply with the following format requirements. Material must be in 8-1/2

x 11 inch format with font no less than 11 point font size. Submittals shall include divider tabs

labeled with boldface headers below; e.g. the first tab would be entitled “Cover Letter”, the

second tab would be entitled “Business Information”, etc.

Cupertino Union School District

RFQ #26-B10-24 – Measure Z Project Inspector Services

Page 3 of 8

Submittals shall be no more than thirty (30) pages double sided in length. This page limitation

excludes front/back covers, divider sheets/tabs, and allowed appendices. Submittals

containing more than the authorized number of pages will not be considered.

Provide five (5) bound copies and one (1) PDF copy via email of the submittal. The electronic

copy will only be accepted via a flash drive in the following programs: Microsoft Office Suite

or PDF.

B. CONTENT REQUIREMENTS

1. COVER LETTER

Provide a letter of introduction signed by an authorized officer of the firm. Clearly identify

the individual(s) authorized to speak for the firm during the evaluation process. If the

respondent is a joint venture, duplicate the signature block and have an authorized officer

sign on behalf of each party to the joint venture.

Include a brief description of why your firm is well suited for, and can meet, the District’s

needs.

Respondent must include one (1) of the following statements:

“[INSERT FIRM NAME] received a copy of the District’s form of Professional Services

Agreement (“Agreement”) attached as EXHIBIT ‘A’ to the RFQ. [INSERT FIRM NAME]

has reviewed the indemnity provisions and professional liability insurance provisions

contained in the Agreement. If given the opportunity to contract with the District,

[INSERT FIRM NAME] has no objections to the use of the Agreement.”

OR

“[INSERT FIRM NAME] received a copy of the District’s form of Professional Services

Agreement (“Agreement”) attached as EXHIBIT ‘A’ to the RFQ. [INSERT FIRM NAME]

has reviewed the indemnity provisions and professional liability insurance provisions

contained in the Agreement. If given the opportunity to contract with the District,

[INSERT FIRM NAME] has objections to the use of the Agreement, as listed in this

Submittal.”

Respondent shall certify that no official or employee of the District, nor any business entity

in which an official of the District has an interest, has been employed or retained to solicit

or assist in the procuring of the resulting contract(s), nor that any such person will be

employed in the performance of any/all contract(s) without immediate divulgence of this

fact to the District.

Respondent shall certify that no official or employee of the firm has ever been convicted of

an ethics violation.

Respondent shall sign and add the following language: “By virtue of this submission,

[INSERT FIRM NAME] declares that all information provided is true and correct.”

2. BUSINESS INFORMATION

● Company name.

● Address.

Cupertino Union School District

RFQ #26-B10-24 – Measure Z Project Inspector Services

Page 4 of 8

● Telephone.

● Fax.

● Website.

● Name and email of main contact.

● Federal Tax I.D. Number.

● License or Registration Number.

● Type of organization (i.e. corporation, partnership, etc.). If a joint venture,

describe the division of responsibilities between participating companies,

offices (location) that would be the primary participants, and percentage

interest of each firm.

● A brief description and history of the firm, including number of years the firm

has been in business and date firm was established under its given name.

● Number of employees (licensed professionals, technical support).

● Location of office where the bulk of services solicited will be performed.

● State of California certification for your firm of Small Business or Disabled

Veteran Business Enterprise status, if any.

3. RELEVANT QUALIFICATIONS

● Describe your experience with DSA and working within the DSA processes.

● Describe your firm’s approach to quality control/assurance procedures, including

coordination of design disciplines and DSA final certification.

● Describe the approach to conformance with federal/state/local applicable code

requirements, including Title 24 of the California Code of Regulations.

● Describe your firm’s approach to modernization projects versus new

construction projects.

4. PROPOSED PROGRAM TEAM

The selected firm shall employ at its expense professionals properly licensed and skilled in the

execution of the functions required for the architectural services.

Identify the key personnel you would assign to the District’s Program for each phase of work,

including their roles and their relevant experience related to the Exhibit ‘B’ - Bond Project List.

Describe for each his or her experience with public school construction projects, including

identifying those projects for the past five (5) years. The District expects that the team shall

remain intact through the duration of the project(s). If a team member must leave, the District

reserves the right to approve that team member’s replacement.

Cupertino Union School District

RFQ #26-B10-24 – Measure Z Project Inspector Services

Page 5 of 8

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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