Project Information

Bid Title

Request for Proposal for San Miguel County Sheriff's Office Jail Based Behavioral Services

Issuing Agency

San Miguel County

Location

Colorado

Published Date

Apr 1, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal for San Miguel County Sheriff's Office Jail Based Behavioral Services
Category:	Professional Services
Status:	Open
Bid Recipient:	Jennifer Dinsmore, jenniferd@sanmiguelsheriff.org

Description: Request for Proposal for San Miguel County Sheriff's Office Jail Based Behavioral ServicesRequest for Proposal It is the intent of this Request for Proposal to obtain proposals from qualified vendors to provide jail-based behavioral services (“JBBS”) to the inmates of the San Miguel County Jail. These services must include: Licensed mental health clinician(s): In-person (primary) and telehealth (secondary) Case Management: Incarcerated, Post incarceration, Recovery Support Services Licensed Physician/Assistant, Nurse Practitioner, Prescription control and issuance Continuity of care and cooperation with health care provider. Any item not specifically mentioned but necessary for the delivery and operation of the proposed service shall be included in this proposal. These specifications and requirements should be in sufficient detail to secure proposals on comparable services. Background San Miguel County serves approximately 8,000 citizens and encompasses a diverse region ranging from the rugged mountain resort communities of Telluride and Mountain Village to the ranching communities of the County’s west end, Norwood and Egnar. The County is approximately 1,288 square miles, stretching from the San Juan Mountains in the east to the Utah border to the west. The incorporated towns in the County consist of Telluride (County seat), Mountain Village, Ophir, Sawpit, and Norwood. Other communities include Placerville and Egnar. The County Jail is located in the Ilium Valley at 684 CR 63L, Telluride, Colorado 81435. The jail is a 32-bed facility and the average daily population in 2025 was three (3). Experience Due to the complex nature of mental health services within correctional facilities, Vendors must be well experienced in providing this type of service. The Vendor shall provide the properly licensed staffing and have the capability to utilize the State tracking system called, “Civicore.” The Vendor shall be able to provide the required services primarily face-to-face (and via telehealth if necessary). The Vendor shall provide therapy/case management for each inmate enrolled in the program, keep the documentation updated in the Civicore system, and any other documentation required by the grant through the State Office of Behavioral Health. The Vendor must have the availability to work through an established schedule that accommodates the open times within the jail facility. The Vendor’s employees are subject to CJIS Security training and requirements (e.g. fingerprint-based background check) and may not be allowed or accepted into the San Miguel County Jail for any reason at any time. Reporting The reports to the County will contain a variety of information to suit the County’s needs and the needs of the grant that provides the funding for this service. The service provider must be capable of providing web accessible real-time and historical reports at the request of the San Miguel County Jail in order to meet grant requirements. Training Vendor may provide mental health first aid and other related training at the cost of the grant funds if requested. The vendor must have the ability to provide initial and ongoing training through multiple options such as live training and virtual. Data Reporting Vendor shall be required to report client information into databases selected by the Behavioral Health Administration. For SFY26, BHA has elected to use Civicore, owned and operated by “NeonOne”, and Chestnut Health Systems, Inc. (“Chestnut”), the sole provider of the GAIN (Global Appraisal of Individual Needs). Each agency's user agreements must be in place with BHA and, or each individual jail. BHA reserves the right to change the client information databases at its discretion. Any such change will be announced ahead of time and shall provide further instructions regarding usage and user agreements. Data must reflect current enrollment of all program participants, along with the services provided, by the 15th day of each calendar month to allow BHA staff to utilize current data. The following data elements shall be captured in the Civicore JBBS database, or another database as prescribed by BHA: A record for each individual who screened “positive” for a mental health disorder or substance use disorder; other screenings completed (including the GAIN 3.2 when required) and results thereof. Basic demographic and working diagnosis information (including veteran status and pregnancy status, if applicable). The type and dosage of medications provided for Medication Assisted Treatment (MAT). Please see Exhibit B for allowable medications. Number of individuals who successfully transition to community-based services upon release. Program discharge outcomes and treatment status in the community after discharge. The Contractor shall respond to BHA’s inquiries about data submissions within two (2) business days and work with BHA to quickly resolve any data issues. The Contractor shall notify BHA of any staffing changes within 48 hours, as leaving an individual's database access shall be deactivated. Inquires Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries can be emailed to Jennifer Dinsmore at For security reasons, you must enable JavaScript to view this E-mail address. with the subject line “JBBS RFP Inquiry.” The deadline for inquiries is April 16, 2026, 5:00 PM Mountain Time, after which no further inquiries will be addressed. Substantive requests for information received may be responded to in writing by the county representative in the form of an addendum to this RFP and sent to all recipients of the RFP. services to be performed. This is a legal-binding document between the vendor and San Miguel County. Publication Date/Time: 4/1/2026 8:00 AM Closing Date/Time: 5/1/2026 5:00 PM Related Documents: Request for Proposals SMC SMSO JBBS (PDF)(A) Pages from FY26 Executed Agreement SMC BHS(PDF) Professional Services Agreement (template) Rev. March 2026 (PDF)(A) County Special Provisions Addendum (template) Rev. March 2026 (A)(PDF)

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Request for Proposals (RFP) for

San Miguel County Sheriff’s Office

Jail Based Behavioral Services

Issued 04/01/2026

Responses due 05/01/26

San Miguel Sheriff’s Office, County Jail

684 CR 63L

Telluride, CO 81435

1

Request for Proposal

It is the intent of this Request for Proposal to obtain proposals from qualified vendors to

provide jail-based behavioral services (“JBBS”) to the inmates of the San Miguel County

Jail. These services must include:

1. Licensed mental health clinician(s)

a. In-person (primary) and telehealth (secondary)

2. Case Management

a. Incarcerated

b. Post incarceration

c. Recovery Support Services

3. Licensed Physician/Assistant, Nurse Practitioner

a. Prescription control and issuance

4. Continuity of care and cooperation with health care provider.

Any item not specifically mentioned but necessary for the delivery and operation of the

proposed service shall be included in this proposal. These specifications and

requirements should be in sufficient detail to secure proposals on comparable services.

Background

San Miguel County serves approximately 8,000 citizens and encompasses a diverse

region ranging from the rugged mountain resort communities of Telluride and

Mountain Village to the ranching communities of the County’s west end, Norwood and

Egnar. The County is approximately 1,288 square miles, stretching from the San Juan

Mountains in the east to the Utah border to the west. The incorporated towns in the

County consist of Telluride (County seat), Mountain Village, Ophir, Sawpit, and

Norwood. Other communities include Placerville and Egnar.

The County Jail is located in the Ilium Valley at 684 CR 63L, Telluride, Colorado 81435.

The jail is a 32-bed facility and the average daily population in 2025 was three (3).

Scope of Work and Deliverables

The goal of the JBBS Program is to provide appropriate behavioral health services to

inmates while supporting continuity of care within the community after release from

incarceration. This approach shall result in greater treatment engagement in the

community and decreased recidivism through better identification and treatment of

2

behavioral health needs. If a client remains engaged in treatment post-release, JBBS may

continue to provide support through the contractor’s recovery support services section

of their budget, for up to 12 months.

Experience

1. Due to the complex nature of mental health services within correctional facilities,

Vendors must be well experienced in providing this type of service. The Vendor

shall provide the properly licensed staffing and have the capability to utilize the

State tracking system called, “Civicore.”

2. The Vendor shall be able to provide the required services primarily face-to-face

(and via telehealth if necessary).

3. The Vendor shall provide therapy/case management for each inmate enrolled in

the program, keep the documentation updated in the Civicore system, and any

other documentation required by the grant through the State Office of

Behavioral Health.

4. The Vendor must have the availability to work through an established schedule

that accommodates the open times within the jail facility.

5. The Vendor’s employees are subject to CJIS Security training and requirements

(e.g. fingerprint-based background check) and may not be allowed or accepted

into the San Miguel County Jail for any reason at any time.

Reporting

1. The reports to the County will contain a variety of information to suit the

County’s needs and the needs of the grant that provides the funding for this

service.

2. The service provider must be capable of providing web accessible real-time and

historical reports at the request of the San Miguel County Jail in order to meet

grant requirements.

Training

1. Vendor may provide mental health first aid and other related training at the cost

of the grant funds if requested.

2. The vendor must have the ability to provide initial and ongoing training through

multiple options such as live training and virtual.

Data Reporting

1. Vendor shall be required to report client information into databases selected by the

3

Behavioral Health Administration. For SFY26, BHA has elected to use Civicore, owned

and operated by “NeonOne”, and Chestnut Health Systems, Inc. (“Chestnut”), the

sole provider of the GAIN (Global Appraisal of Individual Needs). Each agency's user

agreements must be in place with BHA and, or each individual jail. BHA reserves the

right to change the client information databases at its discretion. Any such change

will be announced ahead of time and shall provide further instructions regarding

usage and user agreements.

2. Data must reflect current enrollment of all program participants, along with the

services provided, by the 15th day of each calendar month to allow BHA staff to

utilize current data. The following data elements shall be captured in the Civicore

JBBS database, or another database as prescribed by BHA:

2.1. A record for each individual who screened “positive” for a mental health

disorder or substance use disorder; other screenings completed (including

the GAIN 3.2 when required) and results thereof.

2.2. Basic demographic and working diagnosis information (including veteran

status and pregnancy status, if applicable).

2.3. The type and dosage of medications provided for Medication Assisted

Treatment (MAT). Please see Exhibit B for allowable medications.

2.4. Number of individuals who successfully transition to community-based

services upon release.

2.5. Program discharge outcomes and treatment status in the community after

discharge.

3. The Contractor shall respond to BHA’s inquiries about data submissions within two

(2) business days and work with BHA to quickly resolve any data issues.

4. The Contractor shall notify BHA of any staffing changes within 48 hours, as leaving

an individual's database access shall be deactivated.

Inquiries

Inquiries or questions on the contents and requirements of the RFP will be accepted in

written electronic form only. Inquiries can be emailed to Jennifer Dinsmore at

jenniferd@sanmiguelsheriff.org with the subject line “JBBS RFP Inquiry.” The deadline for

inquiries is April 16, 2026, 5:00 PM Mountain Time, after which no further inquiries will

be addressed. Substantive requests for information received may be responded to in

writing by the county representative in the form of an addendum to this RFP and sent to

all recipients of the RFP.

4

Proposal Requirements

“Proposals must include clear descriptions of the contractor’s capabilities to perform the

requirements of the RFP, including the following:

1. Fee Estimate. Please submit a fee estimate for the total project cost for requested

Scope of Work and Deliverables, including each of the tasks outlined in the scope

of work and the total number of hours expected. Also, provide a menu of pricing

for scenarios and strategies, as needed.

2. Signatory Requirements. The Transmittal Letter must be signed by the

contractor’s representative who is empowered with signatory authority for the

company. The form may be accompanied by a Corporate Resolution.”

3. Special Provisions. Adhere to any County Special Provisions.

4. Additional Insured. San Miguel County to be named as an additional insured in

contractor liability coverage.

Proposal Submission

The proposals must be submitted by May 1, 2026, 5:00 PM Mountain Time. Late

proposals will not be accepted. It is the Vendor’s responsibility to see that the Proposal

is received at the proper time. The County is not responsible for delayed deliveries due

to connectivity problems. The time the proposal is logged as received in the County’s

email system shall determine the official time received.

Proposals must be emailed to Jennifer Dinsmore at jenniferd@sanmiguelsheriff.org with

the subject line “JBBS Proposal.”

Commissioner Approval Timeline

Any necessary presentation to the board will occur June 3, 2026. The Board of

Commissioners will look to approve the contract of the approved vendor no later than

June 10th.

Agreement for Services

The contractor shall review and execute either the County’s Professional Services

Agreement or their own Service Agreement with the County Provisions prior to

beginning work. Upon award, this contract will define the project and the term and

5

Commodity Codes

• NAICS 541519Other Computer Related Services

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