Project Information

Bid Title

*Fax Bid*Tandem Axle Trailer - DPS-LSP

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 1, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

3000026210

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026210	*Fax Bid*Tandem Axle Trailer - DPS-LSP Original: 3000026210 Attachments: Attachment A - Special Terms and Conditions - Pages 1-8 Attachment B - Online Bidding Instructions - Pages 1-10	05/01/2026	05/06/2026 2:00:00 PM CT

Contact Information for Bid # 3000026210

Department	*** State Procurement ***
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES MUST BE

RECEIVED BY

05/06/2026

02:00 PM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026210

Opening Date: 05/06/2026

Vendor Name and Address: (to be completed by Vendor)

Ship To Address:

DPS State Police

JESTC Track

1400 W Irene Rd

Zachary, LA 70791

SUBMIT FAX RESPONSE TO:

Fax Number: 225-342-9756

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026210

Version: 1

Buyer: CRYSTAL BEAUCHAMP

Buyer Phone: 2253425504

E-Mail: crystal.beauchamp2@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=1E947E482E031FD190FAE871DF918079

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

YES

YES

YES

NO

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

NO

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: *Fax Bid*Tandem Axle Trailer - DPS-LSP

RFx text:

****************************************************FAX BID*****************************************************

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Fax bid: 3000026210

Date: 05/06/2026

T-Number:

Bidder:

Page 2 of 8

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-8

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A – Special Terms and Conditions

************************************************IMPORTANT*************************************************

Bidders must be licensed by the Louisiana Motor Vehicle Commission and should include a copy of a

valid dealer’s license issued under the provisions of La. R.S. 32:1254 with their bid. Any bidder who

fails to include a valid dealer’s license with their bid must provide a copy to this office within ten (10)

business days following the bid opening date. Failure to do so will result in the bid being rejected.

****************************************************************************************************************

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder meeting the specifications. The State further reserves the right to reject individual

line items from the award.

==========================================================================

Delivery of the Essence:

Delivery is of the essence and the State reserves the right to reject any and all vendors who cannot

make delivery by June 30, 2026.

Fax bid: 3000026210

Date: 05/06/2026

T-Number:

Bidder:

Page 3 of 8

LINE

Description

1 Product Category:25181701

Tandem Axle Trailer

Brand: McClain Trailer or equal

*Bid pricing is excluding waste tire fee (see Attachment A

– Special Terms and Conditions). Any document or other

miscellaneous fees are to be included in bid pricing. *

Dimensions & Structure:

Trailer size: 8.5 ft x 24 ft

•Configuration: Enclosed cargo trailer

•Frame: Heavy-duty construction suitable for commercial

use

•Tongue: Triple tube tongue design

Axles & Suspension:

•Tandem axles

•7,000 lb spring axles (each)

•Total axle capacity: 14,000 lbs

Coupler:

•15,000 lb coupler

•Adjustable 6-inch height configuration

Flooring & Interior:

•Rubber flooring

•Three rows of E-track installed on floor

•Two rows of E-track on walls (one per side)

Access & Entry:

•Rear ramp door

•36-inch side door with bar lock

Additional Features:

•18 ft awning

•Spare tire with mount

Load Capacity:

•5,000 lb jack

•Trailer must be capable of supporting heavy-duty

transport consistent with law enforcement operational

needs

Specify Brand Bidding: ____________

Specify Trailer Size Bidding: ____________

Specify Configuration Bidding: __________

Quantity Unit

Unit

Price

Extended

Amount

1

EA __________ ________________

Fax bid: 3000026210

Date: 05/06/2026

T-Number:

Bidder:

Page 4 of 8

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

Specify Frame Bidding: __________

Specify Tongue Bidding: __________

Specify Spring Axle Capacity Bidding: ___________

Specify Total Axle Capacity Bidding: ___________

Specify Coupler Size Bidding: __________

Specify Bidding Adjustable 6-inch Heigh Configuration:

Yes _____ / No ______

Specify Floor Material Bidding: ____________

Specify Rows of E-track on Floor Bidding: __________

Specify Rows of E-track on Walls Bidding: __________

Specify Bidding Rear Ramp Door: Yes _____ / No ______

Specify Bidding 36-inch Side Door with Bar Lock:

Yes _____ / No ______

Specify Awning Size Bidding: __________

Specify Jack Capacity Bidding: _________

Specify Delivery Days ARO Bidding: ____________

EOT

Fax bid: 3000026210

Date: 05/06/2026

T-Number:

Bidder:

Page 5 of 8

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

12. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS

BIDS MUST BE FAXED TO THE NUMBER INDICATED, RECEIVED AT THE ADDRESS SPECIFIED, OR SUBMITTED VIA THE ONLINE

VENDOR PORTAL, AS SPECIFIED IN THE SOLICITATION, WHICHEVER IS APPLICABLE, PRIOR TO TIME AND DATE INDICATED IN

ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE

CONSIDERED PROVIDED THE BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE THE BID

OPENING. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES NOT BID.

13. STANDARDS OF QUALITY

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS

AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE

OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR

RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS

NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE

SOLICITATION.

Commodity Codes

• NAICS 336212Truck Trailer Manufacturing

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