Project Information

Bid Title

Missoula Public Library Living Roof Request for Proposals

Issuing Agency

City of Missoula

Location

Montana

Published Date

Dec 9, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Missoula Public Library Living Roof Request for Proposals
Category:	Request for Proposals (RFPs)
Status:	Open

Description: The City of Missoula hereby solicits proposals from manufacturers and suppliers of living roof modules and plants, pursuant to Title 18, Chapter 4 of the Montana Codes Annotated. The proposals will be evaluated based on the best-value criteria discussed in the RFP document. The City intends to select one Supplier from these competitive sealed proposals and then proceed with final design of living roof retrofit based on the selected Supplier’s materials. The City is planning to use project funding from Federal and Local agencies, and their requirements apply to this project, including Buy America, Build America Publication Date/Time: 12/9/2025 8:00 AM Publication Information: December 27, 2025 and January 3, 2025 Closing Date/Time: 1/14/2026 4:00 PM Submittal Information: Tracy Campbell, campbelltl@ci.missoula.mt.us and cc: to Carly Kittleson, ckittleson@m-m.net. Related Documents: Living Roof Modules Missoula Public Library RFP

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REQUEST FOR PROPOSALS

MISSOULA PUBLIC LIBRARY LIVING ROOF

LIVING ROOF MODULES SELECTION

Prepared For:

City of Missoula

Prepared By:

Morrison-Maierle

1055 Mount Ave

Missoula, MT 59801

December 2025

REQUEST FOR PROPOSALS (RFP)

MISSOULA PUBLIC LIBRARY LIVING ROOF

LIVING ROOF MODULES SELECTION

The City of Missoula (City) hereby solicits proposals from manufacturers and suppliers of

living roof modules and plants, pursuant to Title 18, Chapter 4 of the Montana Codes

Annotated. This RFP is to be advertised in the Missoulian December 27th and January 3rd.

The proposals will be evaluated based on the best-value criteria discussed in this Request

for Proposals (RFP). The City intends to select one Supplier from this evaluated bid process

and then proceed with final design of living roof retrofit based on the selected Supplier’s

materials. Morrison-Maierle is providing engineering design services for the City and will be

assisting with the selection process. The City is planning to use project funding through

Federal and Local agencies and their requirements apply to this project, including Buy

America, Build America.

1.0 SUBMITTAL INFORMATION

Submit one electronic copy of the proposal. Electronic files shall be searchable and be

bookmarked to allow for easy navigation to different sections.

Submit electronic proposals via email with the subject line “MISSOULA PUBLIC LIRBARY

LIVING ROOF SELECTION”. The electronic proposal shall be emailed to Tracy Campbell,

campbelltl@ci.missoula.mt.us and cc: to Carly Kittleson, ckittleson@m-m.net.

Completed proposals will be accepted until 4 p.m. (Mountain Time Zone) on January 14th,

2026.

All technical inquiries during the selection process should be directed to:

Carly Kittleson

Morrison-Maierle, Inc.

(406) 542-4866

ckittleson@m-m.net

2.0 PROJECT DESCRIPTION

The City of Missoula was recently awarded a federal grant through Western Montana

Conservation Commission to retrofit the roof of the Missoula Public Library from rock ballast

to living roof. The living roof system should include modules, growing medium, and climate

adapted plants. Construction of the project is intended to begin in the fall of 2026.

The living roof design is anticipated to include approximately 13,000 square feet of living roof,

spread across three levels of the building. The primary objectives of the living roof are

stormwater runoff reduction, green infrastructure demonstration, energy efficiency, and

pollinator habitat.

3.0 SELECTION PROCESS

➢ The City selection process is advertised as required in the Missoulian and at

Montana Plan Exchanges.

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➢ Proposal Schedule:

o Proposal submittals are due by the date listed on Page 1. Extensions will

not be granted.

o Selection will be completed and suppliers notified within 5 weeks of the

proposal due date.

➢ Proposals are evaluated based on the following criteria and selected based on

assigned scores and best value. Suppliers are encouraged to provide additional

information speaking to these criteria to allow us a better understanding of the

various equipment benefits:

o Price

15 points

o Regional experience and past performance

25 points

o Adaptation of plants to local climate

20 points

o Warranty and maintenance support

25 points

o Capability to meet schedule

15 points

▪ Total Points

100

➢ Throughout the design, the Engineer will work with the selected Supplier to

identify specific plants, module style, and quantity. The Engineer will provide

irrigation design and roof retrofit details.

➢ The City will initially establish a contract with the selected Supplier for the listed

price, negotiated to align with anticipated design quantities. Upon award of the

project to a construction Contractor, the Supplier contract will be transferred from

the City to the Contractor. The Contractor will take responsibility for delivery

coordination, installation and payment of the remaining sum due to the supplier.

4.0 PROPOSAL CONTENTS

If a Supplier chooses to present information on multiple types of living roof module systems,

the required information listed below should be included for each distinct type.

The Supplier shall furnish a proposal package to the City for approval. At a minimum the

package shall include the following:

A. Technical Information

1. Company information, including growing location and module manufacturing

location.

2. Description of standard delivery, installation support, and warranty provided.

3. A signed statement shall accompany the proposal, where the supplier certifies

that the materials they plan to use will conform to the Build America, Buy

America (BABA) Act.

4. Drawings including typical layout and individual system component details,

including dimensions, typical saturated weight, and connection details.

5. Cut sheets and product information for modules and growing medium.

6. List of all available plant species.

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7. List of recommended plant species for climate and aesthetics.

8. System shall include an optional water-retention feature designed to temporarily

store stormwater within the system to reduce runoff and support plant health.

B. Costs

1. Price shall be provided with the following individual line items:

a. Living roof modules with growing medium and mature vegetation, cost per

square foot. List costs separately for module types, if necessary.

b. Unit price for modules shall include any necessary accessories for installation

of the module, such as roof edging, drain covers, wind uplift fasteners, and

other roofing supplies and materials.

c. Delivery to site

d. Warranty (if assessed separately)

For proposal purposes, the Supplier shall include costs for providing trained personnel

for installation assistance as follows:

1. Supplier Services During Construction:

a. Pre-construction Contractor training for certified installation practices.

b. Representative on-site for the duration of construction to ensure proper

installation according to Supplier’s recommendations.

c. While not on site, Equipment Supplier’s representative shall be available to

the Contractor during working hours by telephone, cell phone, or email.

2. Manufacturer’s Services During the Warranty Period:

a. The warranty period shall include one site visit by the Supplier’s

representative for inspection and maintenance recommendations at the

request of the Owner.

b. Phone and email support of 10 hours per year.

C. Capability to meet schedule

1. Provide information on expected plant and module lead times, including

estimated growing season and maturity schedule.

a. Preference is for modules to be delivered fully vegetated at time of

installation.

b. Supplier must certify that they have capacity to deliver up to 13,000

square feet of plant materials and modules at one install date.

D. Experience and Past Performance

1. Provide photos, location, living roof install square footage by module type, and

total cost of plants and modules for a minimum of two previous projects.

Projects should be local to Montana or similar climate.

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5.0 SCOPE OF WORK BY OTHERS

The Scope of Work to be provided by others may include, but is not limited to, the following:

• Overall project design responsibility

• Review and approval of design parameters

• Final design drawings showing installation of modules and tie-in points

• Receiving, unloading and safe storage of all materials

• Interconnecting piping between processes

• Irrigation system design

6.0 CONDITIONS RELATED TO PROPOSALS

1. This RFP does not constitute an offer to contract and does not commit the City to the

award of a Contract to anyone, or to pay any costs incurred in the preparation and

submission of submittals. All costs of the proposal, selection process, and related

expenses are the responsibility of the proposer.

2. The City reserves the right to accept or reject any or all submittals received as a result

of this selection process in the best interest of the City. The City reserves the right to

waive any informality or irregularity in any submittal.

3. The City reserves the right to delay, suspend or cancel all or part of this RFP at any

time and for any reason determined by the City to be in the public’s best interest.

4. All submittals become the property of the City.

5. The City may reject any submittal not in compliance with the prescribed procedures

and requirements.

6. The City reserves the right to adjust or modify any of the cost information submitted

by Suppliers to calculate an accurate present worth cost, based on the best

professional judgment of the City and its consultant Morrison-Maierle.

7. The City reserves the right to request additional information from the Suppliers and to

consider this additional information in making a final determination of which System is

in the public’s best interest.

7.0 INTERPRETATIONS AND ADDITIONAL INFORMATION

Morrison-Maierle will notify Suppliers on the RFP holders list of any additional information

that becomes available after receipt of the RFP. If necessary, interpretations or clarifications

in response to questions will be issued to all parties included on the RFP holders list.

Suppliers are encouraged to submit requests for clarifications early in the proposal process.

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Commodity Codes

• NAICS 238160Roofing Contractors

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