Project Information

Bid Title

Phase I Survey of Harvard Hills Historic District

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jan 5, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-909

Original Source

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Project Description

Bid ID:	RFP 26-909
Addendum:	0
Bid Due Date:	1/28/2026
Description:	Phase I Survey of Harvard Hills Historic District
Bid Document:	RFP 26-909 Phase I Survey of Harvard Hills Historical District.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Request for Proposal

26-909

Professional Services for:

Phase I Survey of Harvard Hills Historic District

Department: Planning and Neighborhoods

NIGP Commodity Code(s): 956-30, 918-31, 906-48, 925-86,

918-89, 962-52

RFP Schedule

EVENT

RFP Issue Date

DATE

1/05/2026

Pre-Proposal Conference

Virtual – email buyer for invitation

Deadline for Questions

Submit to assigned buyer via email.

Proposal Due Date

Mail or deliver to City Clerk address. Proposals are open

the day after the due date.

Wednesday, January 14, 2026

10:00 am – 11:00 am

1/16/2026

10 Days prior to RFP due date

1/28/2026

If You have any questions or need additional information, contact the Assigned

Buyer:

Donny Tiemann | dtiemann@cityoftulsa.org

All questions should be emailed with RFP 26-909 in the subject line.

Submit proposals (sealed) to:

Office of the City Clerk

City of Tulsa

175 E. 2ND St.

Suite 260

Tulsa, OK 74103

RFP 26-909 | Survey of Harvard Hills Historical District | Issue Date: 1/5/2026

I.

OVERVIEW AND GOALS:

With this Request for Proposal (RFP), we are searching to secure professionally

qualified individuals to complete an intensive-level architectural/historic survey of a

portion of the Harvard Hills Historic District. The boundaries of the Phase I survey

area are shown in the attached maps. The purpose of the survey is to determine if the

district is still eligible for inclusion in the National Register of Historic Places, to

document properties within the district, and to propose possible changes to the

district boundaries. The project is funded by a federal matching grant-in-aid from the

U.S. Department of the Interior’s Historic Preservation Fund, administered by the

Oklahoma State Historic Preservation Office (OK/SHPO). We enthusiastically look

forward to receiving your proposal.

II. BACKGROUND:

The Harvard Hills Historic District was determined eligible for inclusion in the

National Register of Historic Places (“National Register”) in 2014. The City of

Tulsa intends to survey the entire district to identify contributing and non-

contributing resources within the district, beginning with this Phase I survey. The

survey will provide documentation sufficient for an update to the National

Register of Historic Places Registration Form. An estimated 123 properties are

included in this phase of the survey. Shown in the attached map, the Phase I

survey area comprises of the area bounded by Haskell Street, the east side of

Knoxville Avenue, the south side of Admiral Court, and the west side of Harvard

Avenue.

III. TIMELINE:

The schedule below provides estimated dates for the RFP and contracting

process. The City of Tulsa may adjust this schedule as needed.

EVENT

DATE

RFP Issue Date

01/05/2026

Pre-Proposal Conference

01/14/2026

Deadline for Questions

01/16/2026

PROPOSAL DUE DATE

01/28/2026

Begin proposal evaluations

01/30/2026

Interviews with Respondents (anticipated) 02/04/2026

Negotiations with apparent successful

Respondent begin (anticipated)

02/16/2026

Execute contract (anticipated)

02/25/2026

Begin service delivery (anticipated)

03/02/2026

2

RFP 26-909 | Survey of Harvard Hills Historical District | Issue Date: 1/5/2026

IV. SCOPE OF WORK:

1. The Respondent shall document all properties in the survey area at the

minimum level, regardless of age or condition. Minimum recording includes

the completion of an Historic Preservation Resource Identification Form and

two (2) elevation photographs of the property. Additional photographs may be

necessary for larger or more complex resources.

2. The Respondent shall conduct the survey work in accordance with the

Secretary of the Interior’s Standards and Guidelines for Identification and

Evaluation and the guidelines for intensive-level surveys set forth in the

OK/SHPO’s Architectural/Historic Resource Survey: A Field Guide (available

at www.okhistory.org/shpo/docs/fieldguide.pdf). Prior to beginning field work,

the Respondent shall meet with the OK/SHPO’s National Register

Coordinator to discuss expectations for the completion of Historic

Preservation Resource Identification Forms.

3. The Respondent shall submit a first draft and a final draft of the survey

documentation for review by the City and the OK/SHPO. The respondent will

be responsible for completion of revisions to the first draft and final draft as

requested by the City and the OK/SHPO.

V. DELIVERABLES:

Detailed requirements for Architectural/Historic Survey documentation are

available at www.okhistory.org/shpo/surveyrequirements.htm. The products and

reports to be delivered to the City include:

1) A written project report and narrative historic context for the survey area,

2) An Historic Preservation Resource Identification Form for each property

within the survey area, completed in accordance with the instructions

found in OK/SHPO’s Architectural/Historic Resource Survey: A Field

Guide (available at www.okhistory.org/shpo/docs/fieldguide.pdf),

3) At least two (2) elevation photographs of each property within the survey

area,

4) A map with an indication of the boundaries of the survey area and the

identification of contributing and non-contributing resources to the

Harvard Hills Historic Residential District within the survey area,

5) A map of any proposed boundaries of the district, if applicable, and

6) A map showing the location of any properties within the survey area that

are individually eligible for listing in the National Register, if applicable.

3

RFP 26-909 | Survey of Harvard Hills Historical District | Issue Date: 1/5/2026

4

RFP 26-909 | Survey of Harvard Hills Historical District | Issue Date: 1/5/2026

VI. PERFORMANCE METRICS AND CONTRACT MANAGEMENT:

Performance Metrics

The following performance metrics highlight key priorities that will be analyzed

with the awarded Respondent collaboratively during the life of the contract. This

is not an exhaustive list, but rather an indication of significant performance

metrics of interest to City of Tulsa. The City looks forward to working with

awarded Respondent to define additional important performance metrics during

contract negotiations. The final set of performance metrics and frequency of

collection will be negotiated by the successful Respondent and the City prior to

the finalization of an agreement between parties and may be adjusted over time

as needed.

Performance Metric Data Source

Square miles surveyed

at intensive- level

Number of properties

documented at National

Register level

Work hours expended

Respondent

field data

Respondent

field data

Respondent

Data Collection

Frequency

Quarterly by March 5,

June 4, & September

3, 2026

Quarterly by March 5,

June 4, & September

3, 2026

Quarterly by March 5,

June 4, & September

3, 2026

Data Collection

Responsibility

Respondent

Respondent

Respondent

Contract Performance Monitoring

As part of the City of Tulsa’s commitment to becoming more outcomes-oriented,

we seek to actively and regularly collaborate with awarded Respondents to

enhance contract management, improve results, and adjust service delivery

based on learning what works. Reliable and relevant data is necessary to drive

service improvements, ensure compliance, inform trends to be monitored, and

evaluate results and performance. During the regular meetings that occur

throughout the term of the contract, it is anticipated that the following topics will

be regularly discussed:

• Current status of performance metrics

• Topics of interest or concern to the Respondent

• Discussion and troubleshooting of challenges

• Review of activities on the horizon

• Review of budget and spending this year-to-date

5

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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