Project Information

Bid Title

134 - Event Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 2, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

134 - Event Services

File Number: 134
Closing Date: April 8, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Carrie Stead

216-664-2512

cstead@clevelandohio.gov

Procurement Folder

158571

RFB No.

RFB 4504 202600000000134

RFB Description

Glass Repair/Maintenance

RFB Closing Date/Time

April 08, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

4504

April 08, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Greenhouse Shade Painting and Glass Repair Maintenance

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Greenhouse Shade Painting and Glass Repair Maintenance

Contract to cover maintenance tasks that require accessing the greenhouse roof, including application of liquid shading and glass repairs to

the greenhouse buildings located at 750 East 88th Street as specified below. The contractor must have experience with and carry insurance

for working on a glass greenhouse roof, and must possess all necessary equipment for accessing and working on the glass roof. All work

must be carried out during the regular Greenhouse work hours (8:00am 4:30pm) and in consideration of the Greenhouses special events

schedule. The contractor will schedule all visits with the Greenhouse Manager at 216-664-2512.

Liquid Shade application:

The primary purpose of the contract is application of liquid shade as specified:

Application of white liquid shade with binder, formulated for greenhouse shading. Application to be made to the entire roof as well as

vertical glass wall surfaces on the main greenhouse complex (with the exception of the lobby roof), and to the roof surface only of the

Botanic Gardens Greenhouse structure, located just south of the main driveway. Care must be taken to keep shade product off of non-glass

walls and foundation plantings. The contractor will supply all equipment and materials for this application including liquid shade concentrate

and binder (the quantity of product should be formulated for a high level of shading, requiring approximately seven 5-gallon containers of

liquid shade), sprayer, hoses, ladders, stages, etc. This application is to be made once yearly, in spring. The timing for this will be

approximately April or early May.

Glass repair:

Any remaining contract funds will be expended as needed for repair of glass panes.

The contractor will supply all needed equipment and materials including ladders, stages, scaffolding, double strength glass panes in various

sizes, clips, putty, sealant, etc.

Include the following with bid:

Labor total cost for liquid shade application: $__________

Materials total cost for liquid shade application: $_________

Labor rate per hour, per person for glass repairs: $_________

INVITATION TO BID

(This is not an order.)

Page 2 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Carrie Stead

216-664-2512

cstead@clevelandohio.gov

Procurement Folder

158571

RFB Closing Date/Time

April 08, 2026 3:00 PM

RFB No.

RFB 4504 202600000000134

RFB Description

Glass Repair/Maintenance

Department/Division Public Bid Opening Date/Time

4504

April 08, 2026 3:00 PM

Double strength glass 20 x 20: $_________ea

Double strength glass 20 x 26: $_________ea

Parts discount:________%

Ship To:

Parks Maint. Horticulture Dev.

Parks Maint. Horticulture Dev.

750 E. 88th St.

Cleveland, OH 44108

Vendor Response

Vendor Total Amount for Items

$

Vendor Response

Contract Amount

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Carrie Stead

216-664-2512

cstead@clevelandohio.gov

Procurement Folder

158571

RFB Closing Date/Time

April 08, 2026 3:00 PM

RFB No.

RFB 4504 202600000000134

RFB Description

Glass Repair/Maintenance

Department/Division Public Bid Opening Date/Time

4504

April 08, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 561920Convention and Trade Show Organizers

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