Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit

Project Information

Bid Title
Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit
Issuing Agency
Mobile Water Service System(MAWSS)
Location
Alabama
Published Date
Jan 5, 2026
Closing Date
Jan 21, 2026
Government Level
State & Local
Status
Closed
Ref. #
IFB 26-003
Original Source
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Bid Documents
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Project Description

Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit

Attachment Preview
Joyce Sawyer, Buyer II
(251) 694-3110 Office
jasawyer@mawss.com
INVITATION FOR BID
December 29, 2025
Mobile Area Water and
Sewer System
4725 Moffett Road
Mobile, AL 36618-2236
PO Box 180249
Mobile, AL 36618-0249
INVITATION FOR BID NUMBER
NAME OF BID
BIDS WILL BE RECEIVED AT
MANDATORY SITE VISIT
IFB 26-003
Purchase and Install One (1) Evaporator Unit and One (1) Condensing Unit
MAWSS Bid Box
Donaghey Business Entrance
4725 Moffett Road
Mobile, AL 36618
If sending bids by UPS/Fed Ex, deliver to the Warehouse:
1610 Shelton Beach Rd. Ext., Mobile, AL 36618
10:00 am on January 12, 2026 at the MAWSS Lift Station Bldg. located at 1610 Shelton Beach Road Ext.
BID OPENING DATE
January 21, 2026
BID CLOSIING TIME
10:30 am Central Time
AWARD WILL BE MADE BY
MATERIAL DELIVERED TO
ADDITIONAL INFORMATION CONTACT
Total Cost & Lead Time
MAWSS Warehouse
1610 Shelton Beach Road Ext.
Mobile, AL 36618
Terry Dunn (251) 252-1753 Email: tgdunn@mawss.com
APPLICABLE SDP POLICY
17-01
Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions
received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the
words “IFB 26-003 Purchase & Install Evaporator & Condensing Unit” or “IFB 26-003 NO QUOTE.” Facsimile or email bids will
not be accepted.
All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information
required by the solicitation. The bidder’s name must be typed or printed on the bid sheet, and signed by the bidder or
appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should
retain a copy of bids for their records.
Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying
the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result
in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.
All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all
prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right
to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at
any time, if deemed by MAWSS to be in MAWSS’s best interest.
A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s
authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the
Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be
purchased.
IFB 26-003 Purchase and Install Evaporator & Condensing Unit
Page 1 of 9
IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT
CONDITIONS
The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for the Purchase & Install Evaporator &
Condensing Unit in our Purchasing Department Bid Box located in the Business Entrance at 4725 Moffett Road, Mobile, AL.
36618 no later than 10:30 a.m. local time on January 21, 2026. Bids will be opened immediately after bid closing time in the
Operations Center Board room located at the Customer Service entrance. Award will be by Total Cost & Lead Time. The bidder
offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications for the unit price set opposite each
item. Pricing shall be FOB Mobile, Alabama. All items shall be delivered to the Lift Station Building located at 1610 Shelton
Beach Rd Ext. or to the job site as needed. The bidder shall state the expected length of delivery time on the Bid Form.
A mandatory site visit will be held between representatives of Contractor and representatives of MAWSS prior to the bid
opening. The site visit is scheduled for 10:00 am on January 12, 2026 at the Lift Station Building located at 1610 Shelton Beach
Rd Ext., Mobile, AL 36618.
A General Contractors license is required if total bid is over $50,000.
A Bid Bond in the amount of five percent (5%) of this bid, not to exceed $1,000, is required.
Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal
or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability or
performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will require
a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered by bidder.
No substitution for items to be provided pursuant to this contract shall be permitted during the contract period without the
express written consent of MAWSS. All items provided shall be for commercial use and for the purposes reflected in the
contract documents.
No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at
the time of bid submittal. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty
(60) calendar days after the scheduled closing time for receiving bids. MAWSS shall not be committed to the purchase of a pre-
established minimum quantity for any one item.
A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,
division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit
prices shall not be changed.
It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or
changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any of the other bid
documents. Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.
A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be furnished upon request. It is the
responsibility of the bidder to read and make efforts to meet the goals of this policy. Please contact the Supplier Diversity Department at
supplier.diversity@mawss.com for any questions regarding ths policy. Bidders MUST acknowledge receipt of this policy by submitting the
SDP Policy Acknowledgement and the Subcontracting Plan/Good Faith Effort form with the bid proposal, regardless if using a Diverse
Contractor/Supplier or not. Contractors are required to use Contractors/Suppliers only in the areas for which the Contractors/Suppliers
are certified. A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be found on our website by
clicking on the following link: https://www.mawss.com/uploads/final---supplier-diversity-17-01---approved-1-7-21-(updated-changes-2-3-2021).pdf.
Invoicing Requirements: MAWSS is requiring additional information for all work performed and services provided. On the
vendor’s invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations
involved and any other pertinent information needed to verify the work and/or services were completed in accordance to the
bid specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other
documents used to track the work performed or services provided but details must be included on the actual invoice. A copy
of the invoice and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the
bid documents and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.
END OF CONDITIONS
IFB 26-003 Purchase and Install Evaporator & Condensing Unit
Page 2 of 9
IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT
SUMMARY AND SCOPE
Summary of Work
This IFB is for the Purchase and Installation of One (1) Evaporator Unit and One (1) Condensing Unit. The
location of the work will be at the MAWSS Lift Station Building located at 1610 Shelton Beach Road Ext.,
Mobile, AL 36618. Contractor must be HVAC certified. Contractor will be responsible for the removal and
disposal of old units and all debris.
• The Evaporator unit shall be a Liebert Air Handler/Evaporator Unit, Model# MMD12E7PHS0DS13,
or approved equivalent.
• The condensing unit shall be a Liebert Condensing Unit, Model# PFH014ACPL7, or approved
equivalent.
Must include a 1-year warranty on the units and 1-year warranty on workmanship.
Photos of the current evaporator & condensing units to be replaced.
END OF SUMMARY AND SCOPE
IFB 26-003 Purchase and Install Evaporator & Condensing Unit
Page 3 of 9
IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT
BID BOND
The undersigned agrees that, in case of failure on his part to execute the said Contract and the bond within ten (10) consecutive
calendar days after written notice being given of the award of the Contract, the check or bid bond in the amount of five percent
(5%), of this bid, not to exceed $1,000, accompanying this bid, and the monies payable thereon, shall be paid into the funds of
the Board of Water and Sewer Commissioners of the City of Mobile, Alabama as liquidated damages for such failure; otherwise
the check or bid bond accompanying this Proposal shall be returned to the undersigned:
Attached hereto is a certified check or notarized bid bond on the Bank of
(Name of Bank or Surety)
for the sum of ______________________________________Dollars and ________________ ($_
__)
made payable to the Board of Water and Sewer Commissioners of the City of Mobile, Alabama.
KNOW ALL MEN BY THESE PRESENT:
THAT we:____________________________________________________________________________________________
(Name of Contractor)
By:
Title:
And_________________________________________________________________________________________________
(Name of Surety)
By:
Title:
Are held and firmly bound unto The Board of Water and Sewer Commissioners of the City of Mobile, Alabama, as Obligee,
in the full and just sum of:
________________________________________________Dollars and___________________ ($___________________)
lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
By
(Legal Signature)
Witness:
(Printed Name and Title)
(Legal Signature)
Witness:
(Legal Signature)
SIGNED, SEALED AND DELIVERED ON __________________________
Date
BIDS WILL NOT BE CONSIDERED, UNLESS ACCOMPANYING BID BOND IS SIGNED BY PRINCICPAL AND SURETY, OR IN LIEU
THEREOF, A CERTIFIED CHECK, OR IRREVOCABLE UNCONDITIONAL LETTER OF CREDIT FROM YOUR BANK MUST ACCOMPANY
THE PROPOSAL.
BIDDER acknowledges receipt of the following ADDENDA (if applicable):
_________________________________________ _________________________________________
IFB 26-003 Purchase and Install Evaporator & Condensing Unit
Page 4 of 9
IFB 26-003 PURCHASE & INSTALL EVAPORATOR & CONDENSING UNIT
INSURANCE REQUIREMENTS
A. General: The Supplier shall provide insurance in accordance with the required specifications. A current
certificate of insurance must be provided with your bid. MAWSS does not need to be named as an additional
insured on this certificate.
B. Supplier Coverage: The Supplier shall not commence work under this Contract until he has obtained all
insurance required under the following paragraphs and until such insurance has been approved by the Owner,
nor shall the Supplier allow any subcontractor to commence work on his subcontract until all similar insurance
required of the subcontractor has been obtained and approved. If the subcontractor does not take out
insurance in his own name, the Supplier shall provide such insurance protection for the subcontractor and such
subcontractor's employees.
C. Casualty Insurance: The following insurance coverages (with limits not less than specified herein) shall be
maintained by the Supplier for the duration of the Contract, affording coverage for any claim arising out of
Supplier's operations herein, whether by the Supplier or by any subcontractor or by any Employee or Agent of
either:
1. Claims of employees under Worker's Compensation and other similar employee benefit acts, including
claims because of bodily injury, occupational sickness or disease, or death.
2. Claims arising out of bodily injury, sickness, disease, or death of any person other than employee.
3. Claims for damages arising out of libel, slander, false arrest, detention or imprisonment, malicious
prosecution, defamation or violation of right of privacy, wrongful entry or eviction or other right of private
occupancy, including claims as a result of an offense related to the employment of a claimant by Contractor
(so-called "Personal Injury").
4. Claims arising out of damage to or destruction of tangible property, including loss of use.
5. The Supplier shall furnish certification of insurance and policies verifying that the above coverages are in
effect before commencing any work, and that each policy is endorsed to give the Owner 30 day notice in
writing in the event of cancellation or material change therein.
Policies of Insurance shall state that the Owner and the Owner’s employees be named as additional insureds
on the Supplier's Automobile Liability and Commercial General Liability policies. In respect to Worker's
Compensation, a Waiver of Subrogation shall be issued in favor of the Owner. Where applicable, the U.S.
Longshore and Harbor Workers’ Compensation Act Endorsement shall be attached to the policy. Where
applicable, the Maritime Coverage Endorsement (to include coverage under Jones Act) shall be attached to
the policy. Both the U. S. Longshore and Harbor Workers and the Maritime Coverage shall have limits equal
to or greater than the employer’s liability coverage.
6. Rated by AM Best – A- or better. For non-admitted companies, a rating of A or better by AM Best.
a. At the discretion of the Board, worker’s compensation insurance may be placed through a qualified
worker’s compensation self-insurance fund.
IFB 26-003 Purchase and Install Evaporator & Condensing Unit
Page 5 of 9
Commodity Codes
  • NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
  • NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
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