Project Information

Bid Title

Psychiatric Medication Consultation

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Apr 8, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

SOPSCCU27003

Original Source

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Project Description

Bid Information

Bid Number

SOPSCCU27003

Solicitation

Psychiatric Medication Consultation

Solicitation Type

Request for Proposals

County

Cherokee

Description

Description

The purpose of this RFP is to solicit proposals that will enable the Department of Health and Human Services (Agency) to select the most qualified Contractor to provide psychiatric medication consultation services.

Agency Information

Number

401

Name

Department of Health and Human Services

Address 1

1251 WEST CEDAR LOOP

Address 2

City/State/Zip

CHEROKEE, IA 51012

Contact Information

Contact Name

Katelyn Meyers

Contact Title

Procurement Specialist 2

Contact Email

katelyn.meyers@hhs.iowa.gov

Contact Phone Number

(712) 225-6950

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

4/8/2026 7:00:00 AM

Until

5/26/2026 3:30:00 PM

Documents/Attachments

SOPSCCU27003 RFP PSYCH MED CONSULT

4/3/2026 8:43:45 AM

Attachment Preview

SOPSCCU27003

Psychiatric Medication Consultation

REQUEST FOR PROPOSAL (RFP)

Psychiatric Medication Consultation

SOPSCCU27003

Page 1 of 36

Katelyn Meyers

1251 West Cedar Loop

Cherokee, IA 51012

Phone: 712-225-6950

katelyn.meyers@hhs.iowa.gov

SOPSCCU27003

Psychiatric Medication Consultation

RFP Purpose.

The purpose of this RFP is to solicit proposals that will enable the Department of Health and Human

Services (Agency) to select the most qualified Contractor to provide psychiatric medication consultation

services.

Duration of Contract.

The Agency anticipates executing a contract that will have an initial 1-year contract term with the ability

to extend the contract for 5 additional 1-year terms. The Agency will have the sole discretion to extend

the contract.

Bidder Eligibility Requirements.

The Agency will only consider proposals for contract award from Bidders that are licensed as a Doctor

of Medicine (MD), Doctor of Osteopathic Medicine (DO), or Doctor of Psychology (PsyD) to practice in

Iowa and have authority to prescribe psychiatric and anti-androgen medications. Preferred

qualifications include knowledge or experience with civil commitment programs and experience in the

treatment of sexually violent predators.

Procurement Timetable

There are no exceptions to any deadlines for the Bidder; however, the Agency reserves the right to

change the dates. Times provided are in Central Time.

Event

Agency Issues RFP Notice to Targeted Small Business Website (48

hours):

Agency Issues RFP to Bid Opportunities Website

Bidder Letter of Intent to Bid Due By

Bidder Written Questions Due By

Agency Responses to Questions Issued By

Bidder Proposals and any Amendments to Proposals Due By

Agency Announces Apparent Successful Bidder/Notice of Intent to

Award

Contract Negotiations and Execution of the Contract Completed

Date

April 6, 2026

April 8, 2026

April 20, 2026

2:00 p.m.

May 4, 2026

2:00 p.m.

May 11, 2026

May 26, 2026

3:30 p.m.

June 9, 2026

June 30, 2026

Anticipated Start Date for the Provision of Services

July 1, 2026

Page 2 of 36

SOPSCCU27003

Psychiatric Medication Consultation

Section 1 Background and Scope of Work

1.1 Background.

The Civil Commitment Unit for Sexual Offenders (CCUSO) program was created by the 1998 Sexually

Violent Predators Act of Iowa to provide secure, inpatient treatment for sexual offenders who are

believed to be a high risk for sexually re-offending. Inpatient treatment is indefinite, with length of

treatment dependent upon the time required for each individual to complete the criteria for

advancement through the five (5) treatment phases.

The CCUSO program provides a secure, long-term, and highly structured setting to treat sexually

violent predators (SVP) who have served their prison terms, but who, in a separate civil trial, have been

found likely to commit further violent sexual offenses. Each patient receives an annual evaluation

completed and submitted to the court; each patient receives an individual Master Treatment Plan that is

updated annually, as well as, Action Plans, which are completed every 90 days to assess treatment

progress.

The CCUSO program currently serves approximately 200 patients, of which 90% are inpatient. The

Agency anticipates that the need for these services will be infrequent, typically occurring only a handful

of times per year. However, the Agency reserves the right to request services more frequently should

demand increase due to population growth or other factors.

In recent years, the Agency has utilized a contracted physician to consult on an average of fifteen

cases per year.

1.2 RFP General Definitions.

When appearing as capitalized terms in this RFP, including attachments, the following quoted terms

(and the plural thereof, when appropriate) have the meanings set forth in this section.

“Agency” means the Iowa Department of Health and Human Services.

“Bid Proposal” or “Proposal” means the Bidder’s proposal submitted in response to the RFP.

“Bidder” means the entity that submits a Bid Proposal in response to this RFP.

“Contractor” means the Bidder who enters into a Contract as a result of this Solicitation.

“Deliverables” means all of the services, goods, products, work, work product, data (including data

collected on behalf of the Agency), items, materials and property to be created, developed, produced,

delivered, performed, or provided by or on behalf of, or made available through, the Contractor (or any

agent, contractor or subcontractor of the Contractor) in connection with any contract resulting from this

RFP.

“Invoice” means a Contractor’s claim for payment. At the Agency’s discretion, claims may be

submitted on an original invoice from the Contractor or may be submitted on a claim form accepted by

the Agency, such as a General Accounting Expenditure (GAX) form.

1.3 Scope of Work.

1.3.1 Deliverables.

The Agency anticipates that services will be conducted virtually. The Bidder shall outline an approach

for achieving the identified Deliverables that incorporates the use of Agency approved virtual meeting

platforms with video capability. Contracted staff are expected to participate with video enabled when

applicable. Furthermore, the Bidder’s proposed approach must specifically address the treatment of

Page 3 of 36

SOPSCCU27003

Psychiatric Medication Consultation

sexually violent predators, civil commitment treatment and management, and the provision of treatment

for individuals diagnosed with Gender Dysphoria.

1.3.1.1 Psychiatric Consultation.

1. The Contractor shall provide consultation services to the Agency regarding psychiatric care as

needed. This includes, but is not limited to:

a. Medication management to ensure safe and effective treatment.

b. Developing individualized treatment plans for patients identified as high-risk due to

sexual preoccupation.

c. Applying clinical experience and knowledge in working with individuals diagnosed with

Gender Dysphoria to support appropriate and evidence-based care strategies.

d. Applying clinical experience and knowledge to guidance and prescribing anti-androgen

medications as part of treatment planning when clinically indicated.

2. The Contractor shall provide appropriate documentation of all patient care, including

assessment and evaluation, care plans, medical orders, diagnostic testing, laboratory

interpretation, and all other services, within seven (7) calendar days of work performed.

1.3.1.2 Care Plan Development.

The Contractor shall assist in developing care plans addressing psychiatric needs for the targeted

patient population as requested by the Agency.

1.3.1.3 Responsiveness.

The Contractor shall respond to all Agency communications, including phone calls and emails, within

three (3) business days of receipt, unless extended absences have been mutually agreed upon. A

response is defined as acknowledgement of the communication and initiation of appropriate action or

scheduling of services, as necessary.

1.3.1.4 Licensing and Agency Compliance.

The Contractor shall:

1. Maintain licensure in the State of Iowa for the duration of any contract awarded, including all

extensions.

2. Provide copies of professional license(s) and any supporting and relevant documents requested

by the Agency.

3. Ensure that any personnel performing services under any contract awarded will remain in

compliance with the standard confidentiality requirements as well as Agency policies and

procedures, including any training deemed relevant to the Contractor by the Agency.

4. Identify one qualified individual who will fulfill all duties described herein to ensure continuity of

care and consistency in service delivery and approach. The Contractor may propose a backup

provider to ensure coverage in the event of an emergency or unforeseen absence; however, the

backup provider shall only serve in a temporary capacity and shall not share or rotate duties

with the primary provider.

1.3.2 Performance Measures.

The Contractor shall meet or exceed the following performance measures:

1. Maintain licensure Licensing and Agency Compliance standards indicated in Section 1.3.1.3 at

a rate of 100%.

2. The Contractor will respond to all Agency communications within 48 hours at a rate of at least

90%.

3. Provide complete documentation of all patient care within seven (7) calendar days of service at

a rate of at least 90%.

Page 4 of 36

SOPSCCU27003

Psychiatric Medication Consultation

1.3.3 Agency Responsibilities.

The Agency shall provide the Contractor with a secured laptop computer, login credentials, and access

to all applications necessary to perform the services outlined in this RFP. The Contractor shall use the

provided equipment solely for the purpose of fulfilling contractual obligations. Upon conclusion of

services, the Contractor shall return the laptop computer and any other Agency-issued equipment in

good working condition.

1.3.4 Contract Payment Methodology.

The Contractor will be paid for services provided that meet requirements as set forth in Scope of Work

at an hourly rate. This hourly rate will be inclusive of all fees for completing work, as assigned. If a

corrective action plan is in place, a 10% deduction will be applied to invoices until resolved.

Section 2 Basic Information About the RFP Process

2.1 Issuing Officer.

The Issuing Officer is the sole point of contact regarding the RFP from the date of issuance until

selection of the successful Bidder. The Issuing Officer for this RFP is:

Katelyn Meyers

1251 West Cedar Loop

Cherokee, IA 51012

Phone: 712-225-6950

katelyn.meyers@hhs.iowa.gov

2.2 Restriction on Bidder Communication.

From the issue date of this RFP until announcement of the successful Bidder, the Issuing Officer is the

point of contact regarding the RFP. There may be no communication regarding this RFP with any State

employee other than the Issuing Officer, except at the direction of the Issuing Officer or as otherwise

noted in the RFP. This section shall not be construed as restricting communications related to the

administration of any contract currently in effect between a Contractor and the Agency.

The Issuing Officer will respond only to questions regarding the procurement process. Questions

pertaining to the interpretation of this RFP may be submitted in accordance with the Questions,

Requests for Clarification, and Suggested Changes section of this RFP.

2.3 Downloading the RFP from the Internet.

The RFP and any related documents such as amendments or attachments (collectively the “RFP”), and

responses to questions will be posted at the State of Iowa’s website for bid opportunities:

http://bidopportunities.iowa.gov/. Check this website periodically for any amendments to this RFP. The

posted version of the RFP is the official version. The Agency will only be bound by the official version

of the RFP document(s). Bidders should ensure that any downloaded documents are in fact the most

up to date and are unchanged from the official version.

2.4 Reserved. (Online Resources)

2.5 Intent to Bid.

The Agency requests that Bidders provide their intent to bid by email to the Issuing Officer by the date

and time in the Procurement Timetable. The Bidder may wish to request confirmation of receipt of the

email from the Issuing Officer to ensure delivery. Do not submit letters of intent by mail, shipping

service, or hand delivery. The intent to bid should include the Bidder's name, contact person, mailing

address, email address, telephone number, and a statement of intent to submit a bid in response to this

RFP. Though it is not mandatory that the Agency receive an intent to bid, the Agency will only respond

to questions about the RFP that have been submitted by Bidders who have expressed their intent to

Page 5 of 36

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