Project Information

Bid Title

RFP-25-26-034-AE Services for 231 Main Street-Re Issue

Issuing Agency

City of Danville

Location

Virginia

Published Date

Dec 19, 2025

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-034

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-034
Bid Title:	RFP-25-26-034-AE Services for 231 Main Street-Re Issue
Category:	Professional Services Bids
Status:	Open

Description: RFP-25-26-034-AE Services for 231 Main Street (Re-Issue) Pre-Bid Meeting Tuesday January 20,2026 at 10:00AM Last Day for Questions: Tuesday January 27,2026 at 5:00PMÂ Bid Opens: Thursday February 5,2026 at 4:00PM Publication Date/Time: 12/19/2025 12:00 AM Closing Date/Time: 2/5/2026 4:00 PM Related Documents: RFP 25-26-034 FINAL solicitation12-19-2025

Attachment Preview

REQUESTS FOR PROPOSALS

Solicitation No RFP 25-26-034

Title:

“A/E Services for 231 Main Street - Re-issue “

Pre-Proposal

Meeting:

Last Day for

Questions:

Proposal Closing

Date:

Direct Proposal

Procedures

Inquiries to:

Project Owner:

A Pre-Proposal Meeting will be held, (January 20,2026 -10:00AM)

at 427 Patton Street, Danville, VA 24541 or by Teams Meeting:

(Join the meeting now ) (229 160 208 582 03) (cj2Xy6qT)

Email questions to purchasing@danvilleva.gov by no later than

(Tuesday January 27,2026 at 5:00PM).

Sealed proposals shall be accepted no later than

(Thursday February 5,2026 at 4:00PM)

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541 – OR-

Electronic Proposals will be accepted on eVA

(https://eva.virginia.gov)

Carol Henley, VCA, CPPO

Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

Samanth Bagbey, Economic Development and Tourism

Samantha.bagbey@discoverdanville.com

RFP 25-26-034

“A/E Services for 231 Main Street - REBID”

1.0 Intent

The City of Danville is seeking an Architectural and Engineering Firm to develop final,

construction drawings based on a conceptual plan created by a landscape architecture firm

for the site located at 231 Main Street (Parcel #20003).

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention: Samantha Bagbey, Economic Development and Tourism

1.2 Deadline

Sealed Proposals shall be submitted no later than

(Thursday February 5,2026 at 4:00PM)

City of Danville

Purchasing Department

Attn.: Carol Henley, Director of Purchasing

427 Patton Street, Room 304

Danville, VA 24541

Proposals will not be accepted both electronically and on paper. The Proposal

submitted with the most recent time stamp prior to the due date and time will be the

Proposal of record for Offeror. The City will only evaluate one Proposal per Offeror.

1.3 Proposal Inquiries: The last day for questions will be (January 27,2026 at 5:00PM).

Email: Carol Henley at purchasing@danvilleva.gov

1.4 Owner’s Representative: Samantha Bagbey, Economic Development and Tourism

Samantha.bagbey@Qdiscoverdanville.com

2.0 SCOPE OF WORK

The City of Danville is seeking proposals for Architectural and Engineering Services to

develop final construction drawings based on a conceptual plan created by a landscape

architecture firm for the site located at 231 Main Street (Parcel #20003). The vision for this

site is to create a vibrant space that offers food, beverage, and micro-retail opportunities for

entrepreneurs, while seamlessly integrating with Main Street Plaza. The project aims to foster

economic development by enhancing opportunities for small businesses, tourists, and

community members, and contributing to the revitalization of the downtown area.

RFP 25-26-034

“A/E Services for 231 Main Street - REBID”

Architectural and Engineering Services

• Design Development Coordination: Review and integrate the landscape architect’s

design into the architectural plans.

• Code Compliance: Ensure all designs meet local, state, and federal building codes.

• Construction Documents: Prepare detailed drawings and specifications for bidding and

construction.

• Permitting: Assist with obtaining necessary permits and approvals.

• Budget Creation: Provide an estimated cost for the final development

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

This procurement process is governed by the “PROCUREMENT CODE OF THE

CITY OF DANVILLE, VIRGINIA”. Copies of the Procurement Code may be obtained

by writing the City of Danville, Purchasing Department, PO Box 3300, Danville,

Virginia 24543

3.2 Award:

A selection committee shall review and evaluate all proposals received in accordance

with the evaluation criteria published in this Request for Proposal. After each

proposal has been evaluated, the City will select, in order of preference, at least two

offerors deemed fully qualified, responsible, and suitable on the basis of their

professional competence and proposed services. These firms may then be invited to

participate in individual discussions and, where the City deems it beneficial, informal

interviews at which time each may be expected to elaborate on its qualifications,

approach, and staffing and to answer the questions of the selection committee. The

committee reserves the right to select the best-qualified firms without conducting

interviews.

At the conclusion of discussions, and on the basis of the published evaluation factors

and all information developed in the selection process, the City shall rank, in order of

preference, at least two offerors whose professional qualifications and proposed

services are deemed most meritorious. Negotiations shall then be conducted,

beginning with the offeror ranked first; if a contract satisfactory and advantageous to

the City can be negotiated at a price considered fair and reasonable and on terms

and conditions acceptable to the City, award shall be made to that offeror. If

negotiations with the offeror ranked first are formally terminated, negotiations shall

be conducted with the offeror ranked second, and so on, until a contract can be

negotiated at a fair and reasonable price or the City, in its sole discretion, elects to

cancel or resolicit.

The City reserves the right to reject any and all proposals, to waive any informality,

and to award the contract when it appears to be in the best interest of the City of

Danville. If the terms and conditions for multiple awards are included in this Request

RFP 25-26-034

“A/E Services for 231 Main Street - REBID”

for Proposal, the City may award contracts to more than one offeror as permitted

under the Virginia Public Procurement Act. The City is not responsible for

reimbursement of any costs associated with work undertaken by any firm to respond

to this RFP.

3.3 Evaluation

Proposals will be evaluated on:

• Experience with similar projects and with the IDA

• Team qualifications.

• Creativity.

• Understanding of the project and proposed approach.

• Cost competitiveness

3.4 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary

modifying each and every request for proposal, purchase order or other award

issued by the City of Danville. In the discharge of these responsibilities, the

Director of Purchasing may be assisted by assigned buyers. No other City

officer or employee is authorized to order supplies or services, enter into

purchase negotiations, or in any way obligate the government of the City of

Danville for any indebtedness. Any purchases contrary to these provisions and

authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or

protests, is governed by the “PROCUREMENT CODE OF THE CITY OF

DANVILLE, VIRGINIA”. Copies of the Procurement Code may be obtained by

writing the City of Danville Purchasing Department, 427 Patton St. Room 304,

Danville, Virginia 24541 and by downloading from the City’s website, Finance

Department, Purchasing Division. The City of Danville does not discriminate

against faith-based organizations.

3.5 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each must

choose only one method of submission to avoid any confusion or duplication of

entries. The latest dated and time stamped proposal timely received by the

City will be the only proposal accepted and evaluated. No bid may be

considered if received after the time shown on the title page. The allowable

methods for submitting are electronic and paper submission.

B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes

must be sealed and marked in the lower left-hand corner RFP 25-26-034 “A/E

Services for 231 Main Street - REBID” and submitted to the office indicated

on the title page.

RFP 25-26-034

“A/E Services for 231 Main Street - REBID”

C. Electronic Submission: Offerors who choose to submit their Proposals

electronically must ensure that they are registered on eVA at

https://eva.virginia.gov Proposals can be found under the Business

Opportunities Tab > Virginia Business Opportunities (VBO). Search RFP 25-26-

034. When addenda are issued, suppliers that have submitted an electronic

response will have to RESUBMIT their response to the latest version of the

solicitation.

D. Proposers are expected to examine all instructions. Failure to do so will be at

the Proposer’s risk. Erasures or other changes must be initialed by the person

signing the proposal.

There is no cost for eVA registration

3.5.1 Proposal Requirements

• Firm qualifications and relevant experience.

• Team bios and roles.

• Approach to collaboration with the landscape architect.

• References and past project examples.

• Current workload

• Anticipated timeline including milestones

3.6 Permits

The Vendor shall, at his own expense, secure any business or

professional licenses, permits, or fees required by the City of Danville or

Commonwealth of Virginia.

3.7 Proposals Binding 90 Days:

Unless otherwise specified, all formal Proposals submitted shall be binding for

ninety (90) calendar days following bid-opening date.

3.8 Equal Employment:

During the performance of this contract, the Firm agrees as follows:

A. The Firm will not discriminate against any employee or applicant for employment

because of race, religion, color, sex, or national origin, except where religion,

sex, or national origin is a bona fide occupational qualification reasonably

necessary to the normal operation of the Firm. The Firm agrees to post in

conspicuous places, available to employees and applicants for employment,

notices setting forth the provisions for this non-discrimination clause.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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