Project Information

Bid Title

RFB: Runway Friction Tester

Issuing Agency

Birmingham Airport Authority

Location

Alabama

Published Date

Dec 30, 2025

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFB: Runway Friction Tester (12/30/2025)

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Request for Bid

Runway Friction Tester

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Birmingham Airport Authority

December 2025

I. The Opportunity

Purpose

The Birmingham Airport Authority (the “Authority”) is requesting bids for one (1) self-propelled

(non-trailer type) Runway Friction Tester.

The purpose of this document (the “Request for Bid” or “RFB”) is to provide interested vendors

with the overview of the opportunity, as well as instructions on how to respond. A prospective

(“Proponent”) shall submit its bid (“Bid” or Bid Package”) in conformity with the procedures

and requirements set in this Request for Bids.

II. Procedures and Requirements

Pre-Submittal Inquires

Each bid that is timely received will be evaluated on its merit and completeness of all requested

information. In preparing bids, Bidders are advised to rely only upon the contents of this RFB

and accompanying documents and any written clarifications or addenda issued by the

Authority. If a Bidder finds a discrepancy, error, or omission in the RFB package, or requires any

written addendum thereto, the Bidder is requested to notify Ed Seoane, VP of Purchasing, at

eseoane@flybhm.com so that written clarification may be sent to all prospective Bidders. THE

AUTHORITY IS NOT RESPONSIBLE FOR ANY ORAL INSTRUCTIONS.

1) PRE-BID INFORMATION AND QUESTIONS: . All questions must be submitted in writing to

Ed Seoane, VP of Purchasing at eseoane@flybhm.com before the Pre-Bid Question Deadline.

2) RFB MODIFICATIONS/ADDENDA: Clarifications, modifications, or amendments may be

made to this solicitation at the discretion of the Authority. Any and all Addenda issued by the

Authority will be posted as noted in Exhibit 1. All interested parties are instructed to view

the Airport Website, www.flybhm.com regularly for any issued addenda. It is the

responsibility of the Bidder to obtain the available Addenda and acknowledge any issued

Addenda on the Bid Form for this solicitation, and further submit the Form as part of the

required submittal documents for this solicitation. If any changes are made to this solicitation

document by any party other than the Authority, the original document in the Authority’s

files takes precedence.

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3) BID SUBMISSION:

a) The Bidder must include the following items, or the bid may be deemed non-responsive:

i) All forms contained in this RFB, fully completed

ii) Evidence that the Minimum Qualifications listed in the Specifications/Scope of Work

are met.

b) Bids must be submitted via email to Ed Seoane, VP of Purchasing, at

eseoane@flybhm.com.

c) Submission of a bid establishes a conclusive presumption that the Bidder is thoroughly

familiar with the Request for Bids (RFB), and that the Bidder understands and agrees to

abide by each, and all of the stipulations and requirements contained therein.

d) All costs incurred in the preparation and presentation of the bid are the Bidder’s sole

responsibility; no pre-bid costs will be reimbursed to any Bidder. All documentation

submitted with the bid will become the property of the Authority.

e) Bids must be held firm for a minimum of 120 days.

4) EXCEPTIONS: Bidder shall clearly identify any proposed deviations from the language in the

Request for Bids (including its Form of Agreement). Each exception must be clearly defined

and referenced to the proper paragraph in this RFB or its Form of Agreement. The exception

shall include, at a minimum, the Bidder's proposed substitute language and opinion as to why

the suggested substitution will provide equivalent or better service and performance. If no

exceptions are noted in the Bidder's proposal, the Authority will assume complete

conformance with this specification and the successful Bidder will be required to perform

accordingly. Bids not meeting all requirements may be rejected. Bids taking exception to

material terms/conditions in the Form of Agreement (i.e., indemnification, subrogation,

insurance, ownership of documents, governmental requirements) will not be considered.

The Authority reserves the right to accept or to allow the Bidder to withdraw any or all

exceptions.

5) DUPLICATE BIDS: No more than one (1) bid from any Bidder, including its subsidiaries,

affiliated companies and franchises will be considered by the Authority. In the event multiple

bids are submitted in violation of this provision, the Authority will have the right to determine

which bid will be considered, or at its sole option, reject all such multiple bids.

6) WITHDRAWAL: Bids may only be withdrawn by written notice prior to the date and time set

for the opening of bids. No Bid may be withdrawn after the deadline for submission.

7) REJECTION: The Authority reserves the right to reject any or all bids, or to accept or reject

any bid in part, and to waive any minor informality or irregularity in bids received if it is

determined by the Chief Executive Officer or his designee that the best interest of the

Authority will be served by doing so. If all Bids are rejected by the Authority, notice will be

posted on the authority’s website. No Bid will be considered from any person, firm or

corporation in arrears or in default to the Authority on any contract, debt, or other obligation,

or if the Bidder is debarred by the Authority from consideration for a contract award, or if

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Bidder has committed a violation of the Authority’s Ethics Ordinance which resulted in a

termination of a contract or other material sanction within the two (2) years immediately

preceding the date of issuance of this document.

8) PROCUREMENT POLICY: Procurement for the Authority will be handled in a manner providing

fair opportunity to all businesses. This will be accomplished without abrogation or sacrifice

of quality and as determined to be in the best interest of the Authority. The Chief Executive

Officer has the vested authority to execute a contract, subject to Board approval where

required.

9) BID SIGNATURES: Bids must be signed by an authorized official of the Bidder. Each signature

represents binding commitment upon the Bidder to provide the goods and/or services

offered to the Authority if the Bidder is determined to be the lowest Responsive and

Responsible Bidder.

10) CONTRACT AWARD: The Authority reserves the right to award by item, group of items, or

total bid to the lowest responsive, responsible Bidder. The Bidder to whom the award is made

will be notified at the earliest possible date. Tentative acceptance of the bid, intent to

recommend award of a contract, and actual award of the contract will be provided by written

notice sent to the Bidder at the address designated in the bid if a separate Agreement is

required to be executed. After a final award of the Agreement by the Authority, the

Contractor must execute and perform said Agreement. All bids must be firm for at least 120

days from the due date of the bid. If, for any reason, a contract is not executed with the

selected Bidder within 14 days after notice of recommendation for award, then the Authority

may recommend the next lowest responsive and responsible Bidder.

11) NO RFB RESPONSE: Bidders who receive this RFB but who do not submit a bid should return

this RFB package stating the reason(s) for not responding. Failure to return this form may

result in removal of the Bidder’s name from all bidder lists.

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SPECIFICATIONS/SCOPE OF WORK

1. INTRODUCTION: Bids are being solicited from businesses who meet the minimum

qualifications to provide one (1) self-propelled (non-tailer type) Runway Friction Tester

(RFT) which will be used by Birmingham Shuttlesworth International Airport to measure and

record runway friction values, in accordance with the Federal Aviation Authority (FAA).

Scope

This RFT shall be a self-contained unit designed to traverse the length of a runway and

accurately measure the runway coefficient of friction. RFT shall monitor loss of friction, due

to the buildup of contaminants such as rubber deposits, oil/jet fuel spills, rain, snow, ice, de-

icing fluids, etc. A two-axis force transducer shall be capable of accurately measuring both

continuous longitudinal slip friction forces while also measuring variations in the vertical

force, caused by tire bounce due to runway profile variance. These changes in vertical force

shall be measured and canceled, allowing continuous true and accurate slip friction

measurement.

Operation shall be accomplished using a laptop computer to automatically process speed,

distance, and force transducer output data. Driver shall only need to bring the RFT to the

desired speed and press a handheld test start button. All test functions such as test wheel

lowering, water application and friction measurement shall be sequentially controlled by

the computer. System shall contain automatic calibration verification and self-diagnostics

which are initiated at start up.

Integration

There are no requirements for integration of the equipment.

Service and Support

Twenty-four (24) months for parts and technical support is required.

Installation and Training

There will be no installation of the unit. The selected vendor is required to administer

training to all operators and maintainers (multiple training sessions will be required) upon

completion and delivery of the new unit.

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Commodity Codes

• NAICS 334519Other Measuring and Controlling Device Manufacturing

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