Project Information

Bid Title

General Reassessment Services of Real Property

Issuing Agency

Greene County

Location

Virginia

Published Date

Mar 2, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP # 2026-003

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP # 2026-003
Bid Title:	General Reassessment Services of Real Property
Category:	Administration
Status:	Open

Description: The County of Greene, Virginia, invites qualified firms to submit proposals for providing Reassessment services on real property in Greene County. The purpose of this Request for Proposal is to establish a contract through competitive negotiations with one (1) qualified firm to perform two General Reassessments of all real property at its fair market value in money as of January 1, 2027, and January 1, 2029, as stated in Section 58.1-3201 of the Code of Virginia. Each offeror shall include in the proposal the following schedule requirements: 2027: Full review reassessment 2029: Administrative review reassessment Full RFP Document Publication Date/Time: 3/2/2026 8:00 AM Closing Date/Time: 4/1/2026 10:30 AM Submittal Information: Sealed Bid Bid Opening Information: April 1, 2026, at 10:30 a.m. Contact Person: Terry Beigie Deputy Clerk to the Board of Supervisors tbeigie@gcva.us Related Documents: Reassessment Services RFP FY2026 (PDF)

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County of Greene

COUNTY ADMINISTRATION

PO Box 358

40 Celt Road

Stanardsville, VA 22973

_______________________________________

Request for Proposal

RFP # 2026-003

GENERAL REASSESSMENT SERVICES OF REAL PROPERTY

This procurement is governed by the Virginia Public Procurement Act and the County of

Greene’s Procurement Policy. All terms and conditions of those documents are hereby adopted

and made a part of this notice.

______________________________________

Contact Information:

Questions concerning sealed bids should be in writing addressed to:

Terry Beigie

Deputy Clerk to the Board of Supervisors

County of Greene

tbeigie@gcva.us

Date Issued: February 11, 2026

Date & Time of Closing: March 18, 2026, at 2 p.m.

Request for Proposal

#2026-003

TABLE OF CONTENTS

RFP #2026-002 GENERAL REASSESSMENT SERVICES OF REAL PROPERTY

1.0 PURPOSE ...........................................................................................................3

2.0 SCOPE OF WORK............................................................................................4

3.0 TERMS AND PROPOSAL CONTENT AND FORMAT .............................7

4.0 SELECTION POLICIES .................................................................................8

5.0 SELECTION COMMITTEE AND PROPOSAL EVALUATION

CRITERIA ...............................................................................................................9

6.0 SUBMISSION REQUIREMENTS ...............................................................10

7.0 INQUIRIES ....................................................................................................10

EXHIBIT A ............................................................................................................ 11

EXHIBIT B ............................................................................................................12

ATTACHMENT A .................................................................................................20

ATTACHMENT B .................................................................................................21

ATTACHMENT C ................................................................................................24

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Request for Proposal

#2026-003

1.0 PURPOSE

The County of Greene, Virginia, invites qualified firms to submit proposals for providing

Reassessment services on real property in Greene County. The purpose of this Request for Proposal

is to establish a contract through competitive negotiations with one (1) qualified firm to perform

two General Reassessments of all real property at its fair market value in money as of January 1,

2027, and January 1, 2029, as stated in Section 58.1-3201 of the Code of Virginia. Each offeror

shall include in the proposal the following schedule requirements:

• 2027: Full review reassessment

• 2029: Administrative review reassessment

PURPOSE

Greene County is a mostly rural community located at the eastern foothills of the Blue Ridge

Mountains in Central Virginia, about 100 miles south of Washington, D.C., 78 miles northwest of

Virginia’s capital city Richmond, and 32 miles of Harrisonburg, Virginia. The County encompasses

a land area of 157 square miles and had a population of 20,155 in the 2020 U.S. Census and the

incorporated Town of Stanardsville, which shall be included in any reassessment contract. Greene

County is surrounded by the following counties: Albemarle, Orange, Madison, and Rockingham.

The County is governed by an elected five-member Board of Supervisors that appoints a County

Administrator.

The purpose of the RFP is to solicit bids to establish a contract through competitive sealed bidding

for the purpose of receiving proposals from qualified Firms for Reassessment (the “Firm” or the

“Contractor”) services for real property. The work will generally include, but shall not be limited

to, labor, equipment, fuel, tools, materials, supervision, and incidentals necessary to provide the

timely, safe, and effective execution of the work detailed in this solicitation. Bids are to be inclusive

of all costs associated with the work detailed in the scope of work below. Proposals, to include

addenda or changes to a response, shall not be accepted via Fax machine, email, orally, or via

telephone.

Full review reassessment needs to be completed by Feb. 1, 2027, and will also include onsite visits

with pictures of all County real estate parcels from January 1, 2026. Administrative review

reassessment needs to be completed by Feb. 1, 2029, and consists of a review of all property and

sales from Jan. 1, 2028, and onsite visits with pictures of any new construction since the 2027 full

assessment.

It is the County’s intent that this RFP permits competition. It shall be the bidder’s responsibility to

advise the Purchasing Agent in writing if any language requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single

source. Such notification must be received by the Purchasing Agent not later than five (5) days

prior to the date set for bids to close.

Sealed proposals, subject to the specifications and conditions contained herein and attached hereto,

will be received in the Greene County Administration Building, County Administration Office,

until, but no later than, 2 p.m. local time prevailing on March 18, 2026. A selection committee

shall evaluate the proposals and rank the firms.

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Request for Proposal

#2026-003

If submitted via mail, the firm shall submit three (3) copies of the proposal documents to: Greene

County Administration, ATTN: Terry Beigie, 40 Celt Road, PO Box 358, Stanardsville, VA 22973,

in a sealed envelope. Mark the outside of your envelope with Request for Proposals RFP #2026-

003. Additionally, proposals may be submitted electronically via eVA and will be opened during

the bid opening.

Time is of the essence and any proposal received after the announced time and date for submittal,

whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the

Greene County Administrative Office.

All questions regarding this RFP shall be submitted via email to Terry Beigie, Deputy Clerk of the

Board of Supervisors, at tbeigie@gcva.us.

2.0 SCOPE OF WORK

See Exhibit A for number of the parcels and breakdown of types. The proposed scope of work shall

include the following at a minimum:

• Certification to perform the work by the Department of Taxation in accordance with 58.1-

3275 of the Virginia Code.

• Prepare all appraisals in keeping with the Uniform Standards of Professional Appraisal

Practice for this type of project and standard as prescribed by nationally recognized

professional appraisal organizations such as the International Association of Assessing

Officers (IAAO) and applicable Virginia law on valuation of real property.

• Appraisals shall be based on a thorough study of actual market sales and construction costs

in Greene County. The completed study will become the property of Greene County.

• All property appraisals will be at 100 percent fair market value, as required by the Virginia

Code.

• Assist the Commissioner of Revenue with the assessment of new construction and plats for

two years following the initial Full Review Reassessment and two years following the

Administrative Review Reassessment in 2029.

• During on-site assessment of a property, capture a digital image or images of the property.

• The Firm shall be expected to coordinate the activities of its employees to ensure timely

completion of the work. The Firm shall cooperate fully with the offices of the County

Administrator and Commissioner of Revenue to control the quality of the work as well as

deal with other relevant issues affecting the work.

• The Firm’s staff shall at all times be expected to display courtesy and professionalism in

dealing with citizens, County staff, members of the Board of Supervisors and the Board of

Equalization. Only qualified personnel, subject to the approval of the Commissioner of

Revenue and the County Administrator, will be assigned to conduct appraisals. Customer

service skills shall be of utmost importance and deemed necessary and critical for the Firm

and their staff. Additionally, it is highly preferred that the Firm and/or staff be able to

acknowledge and/or respond to County staff or citizen questions within three (3) business

days. If, for any reason during the reassessment, any member of the Firm’s staff is deemed

to be unacceptable to the County, said member will immediately be removed from the

project and replaced at no additional cost to the County. The Firm’s staff shall honor all

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Request for Proposal

#2026-003

landowner’s requests for the landowner to be present at the time of a visit to the property,

should such a request be made by the landowner.

• While in the field, the Firm’s staff shall wear appropriate identification badges on their

shirts to clearly identify themselves to citizens. In those cases where the homeowner is not

at home and the Firm’s employee cannot obtain all necessary information, a notice shall be

left advising the homeowner of the visit and requesting the homeowner to furnish the

information. The County must approve the notice prior to its use. If the Firm is refused

admittance or information on any property, this will be so noted on the field data card and

the property will be appraised based upon the best information available.

• If a property is posted as “No Trespassing” or “Do Not Enter” the Firm shall not enter and

shall immediately notify the Commissioner of the Revenue with the date, time, address,

and parcel information. The Commissioner of the Revenue shall determine how best to

proceed.

• The County will be responsible for providing information on previous reassessments,

advertising any public hearings as required and conducting such hearings in accordance

with the requirements of the Code of Virginia.

• The Firm shall provide the following:

1. All necessary personnel, including appraisers, and clerical staff. This shall include

supervision for all said staff. Additionally, the Firm shall provide tools of the trade, living

expenses, all employment related insurance coverage, travel and any other expenditure

necessary for completion of the reassessment;

2. Processing and mailing of reassessment notices;

3. Available staff for Board of Supervisors, formal or informal public hearings, and/or

Board of Equalization meetings on an as-needed basis;

4. Printing of the reassessment books and providing the Commissioner with a copy of all

field cards in an orderly fashion complete with an index or other organizational tool, in

both paper and electronic formats.

5. Provide receipt or documentation to any property owner for materials given to the Firm

by that property owner, and maintain those materials for at least five (5) years following

the end of the reassessment. Those materials shall be maintained through both paper and

electronic formats and provided to the Commissioner of Revenue. A sample format shall

be provided to the Commissioner of the Revenue for approval prior to those materials being

maintained.

6. Testimony and/or other assistance with any subsequent legal matters for a period of five

(5) years following January 1, 2027.

• When assessing residential properties, the Firm shall be responsible for making a complete

exterior and reasonable interior (if necessary and permitted by the landowner) inspection

of each dwelling, and preparing a field card for each parcel, which will include

measurements and sketches and photographs of each residence and other major building

improvements, and the 911 address for each structure. A digital image of each structure

shall also be taken and identified to each field card and structure. The type of construction

shall be recorded by component parts, such as foundations, basement area, wall

construction, insulation, roof, floors, interior finish, heating system, fireplaces, plumbing

fixtures, number of rooms, number of bedrooms, year built, year remodeled, exterior and

interior condition, physical depreciation, functional and economic obsolescence, general

quality of construction and recent sales data. All field cards will become the property of

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Commodity Codes

• NAICS 531390Other Activities Related to Real Estate

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