Project Information

Bid Title

RFP: Incinerator Enclosure at Henderson County Emergency Services Center

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Nov 12, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFP: Incinerator Enclosure at Henderson County Emergency Services Center	Wed 12/3/25	Open - accepting bids and proposals	Request for Proposals Incinerator Spec Sheet Enclosure Drawing	View Details

Attachment Preview

Henderson County Capital Projects

100 North King Street, Project Management

Suite. Hendersonville, North Carolina 28792

___________________________________________________________________________________

Memorandum To: Interested Qualified Bidders

From:

Subject:

Date:

Bryan Rhodes

Capital Projects Director

Brian Cotton

Capital Projects Superintendent

Ronnie Kilby

Capital Projects Coordinator

Request for Proposals:

Incinerator Enclosure at Henderson County Emergency Services Center

NOV 12th , 2025

Mandatory Pre-Bid Meeting:

Proposals are due:

Location of Work:

Last Day for Questions:

November 19th, 2025@ 11:00 am

Henderson County EMS

2529 Asheville Hwy

Hendersonville , NC 28791

December 3rd 2025, by 2:00 pm

Henderson County Government Offices

Attention: Bryan Rhodes

100 North King Street, Project Management Suite.

Hendersonville, NC 28792

Henderson County Emergency Services Center

2529 Asheville Hwy

Hendersonville, NC 28791

November 24th, 2025, at 3:00pm. Question must be in written

form by email or USPS letter on or before, but NLT date

indicated. Submit all questions to Brian Cotton the HC Capital

Project Superintendent

bcotton@hendersoncountync.gov

Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County

Government Offices, 100 North King Street, Project Management Suite, Hendersonville, North Carolina

28792 until December 3rd, 2025 @ 2:00 pm.

Page 1 of 4

Henderson County Capital Projects

100 North King Street, Project Management

Suite. Hendersonville, North Carolina 28792

___________________________________________________________________________________

Scope of Work:

o Provide all required permits and inspections.

o Provide all labor and material to complete the project per RFP, Drawings Pre Bid directives and

Permit Requirements.

o Provide labor and material for 12’ x 12’ x 6” concrete slab for incinerator.

o Provide labor and material to install 6’ chain-link fence around perimeter of concrete slab. 9- gauge

chain, schedule 40 post, tension wire at bottom of fence.

o Install a 36” personnel gate on parking lot side of slab for entry.

o Provide labor and material to install metal canopy/ metal roof over slab/incinerator. Roof must have

a minimum 4’ clearance. (See Spec Sheet).

o Provide labor and material to provide gas line, from slab to outside perimeter, for gas meter hook up

(See Drawing) to include required permit.

o Provide labor and material to provide 115v 60hz 20-amp service for incinerator. (see Spec Sheet) to

include required permit.

o Work will need to be coordinated with install of incinerator before fence is installed.

GENERAL:

Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials, traffic

control, supervision, disposal fees, permits, inspections to build the incinerator pad/ enclosure at the

Henderson County EMS Building. Contractor is to meet or exceed all requirements and specifications

outlined in the RFP and Pre-Bid.

o Contractor is required to provide a scheduled timeline for time frame of project.

o Contractor is required to furnish all necessary supervision, labor, tools, equipment, and materials to

complete the work outlined in the RFP and Pre-bid meeting.

o Contractor is required to provide a detailed written warranty for all work upon completion of project.

Job Specifics:

Page 2 of 4

Henderson County Capital Projects

100 North King Street, Project Management

Suite. Hendersonville, North Carolina 28792

___________________________________________________________________________________

SITE CONDITIONS:

1. The Contractor will be responsible for permitting and scheduling of inspections.

2. The Contractor will be responsible for providing own power for project.

3. The Contractor will be responsible for providing a dumpster.

4. Smoking is not permitted on the job site.

5. Contractor will need to barricade the work area with safety cones and caution tape to prevent

pedestrians from entering the work area.

6. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to repair

or replace at his expense.

7. All utility interruptions are to be scheduled with the owner. This includes times which the fire

notification may need to be taken offline for work.

8. All workers are required to wear proper work attire.

9. Weapons are prohibited on County property.

Project will be awarded based on base bid.

Base Bid:

$________________________

The following information must be included in the proposal:

1. All applicable licensure with North Carolina.

2. General Workday Schedule for “all anticipated workday start and completions” or stoppage.

3. Warranty on all above work

4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the County’s

approval.

5. Include a copy of COI and W-9 form.

6. Proposals should include a lump sum price for the base bid work with separate pricing for each

alternate listed.

7. Contractor is required to price all alternates as well as base bid price.

8. Include all applicable taxes in proposal. Henderson County is not tax exempt.

9. Contractor must provide full submittal of canopy and fence for owner approval.

ACCEPTANCE OF WORK

1. All work must be permitted by Henderson County and receive County inspections. Owner is to

receive written copies of all.

2. Owner is to receive all warranties, maintenance manuals, product data, and closeout documents.

Page 3 of 4

Henderson County Capital Projects

100 North King Street, Project Management

Suite. Hendersonville, North Carolina 28792

___________________________________________________________________________________

See “Doing Business with Henderson County” for general information and Henderson County Insurance

and Bond Requirements along with Minority Business Participation Guidelines at

https://www.hendersoncountync.gov/county/page/doing-business-henderson-county

Terms & Conditions:

Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions

shown in the document found online at

https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms

_and_conditions_02.23.2022.pdf

These Terms and Conditions, which refer to a “purchase order”, shall be deemed to be included in any

contract entered into as a result of this Request for Proposals (“RFP”).

Any attempt by a proposed contracting party (the “Bidder”) under the RFP to exclude any of these Terms

and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive

(unless Henderson County has notified the Bidder that the funding source for the goods or work sought

under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and

Conditions (and all subparts thereunder) may be excluded from a Proposal.

Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested in

bidding on this project may contact Brian Cotton @ bcotton@hendersoncountync.gov .

Page 4 of 4

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