Project Information

Bid Title

COMMERCIAL VIDEO PRODUCTION FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT

Issuing Agency

City of Springfield

Location

Missouri

Published Date

Mar 3, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

056-2026RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	056-2026RFP
Bid Title:	COMMERCIAL VIDEO PRODUCTION FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT
Category:	All Notifications – Division of Purchases
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL #056-2026 The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar) from qualified persons or firms interested in providing the following: COMMERCIAL VIDEO PRODUCTION FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to: https://network.demandstar.com/agency-support-2/ VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday. It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST), on TUESDAY, MARCH 31, 2026.  Proposals will be read aloud publicly at the specified opening date and time via teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594. Proposal documents and any addendums are available via the following methods: By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar): https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx A pre-proposal conference is scheduled for Tuesday, March 10, 2026, at 11:00 A.M. (CST). The pre-proposal conference shall be conducted via videoconference. To participate email the Buyer, Todd Cox, For security reasons, you must enable JavaScript to view this E-mail address. for the link and password. All interested Offerors are encouraged to participate. For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract. The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses. Publication Date/Time: 3/3/2026 10:30 AM Publication Information: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Closing Date/Time: 3/31/2026 3:00 PM Pre-bid Meeting: 03/10/2026 AT 11:00 A.M. Contact Person: Todd Cox tcox@springfieldmo.gov Download Available: Yes Plan & Spec Available: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Related Documents: BID 056-2026RFP

Attachment Preview

RFP #056-2026

Todd Cox, Buyer

City of Springfield

Division of Purchases

218 E. Central

Springfield, MO 65802

CITY OF SPRINGFIELD, MISSOURI

DIVISION OF PURCHASES

Date Issued: Tuesday, March 3, 2026

Buyer’s Email: tcox@springfieldmo.gov

Telephone Number: 417-864-1708

REQUEST FOR PROPOSAL #056-2026

TITLE-SIGNATURE PAGE

The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),

from qualified persons or firms interested in providing the following:

COMMERCIAL VIDEO PRODUCTION FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT

PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO

3:00 P.M. (CST) ON TUESDAY, MARCH 31, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will be

read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387, then enter access code

322594.

• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to

legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document

to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.

• Proposals received after the opening date and time shall not be considered.

• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.

• The cutoff for any questions pertaining to this RFP is Tuesday, March 24, 2026, at 3:00 P.M. (CST). Any questions shall be submitted in

writing to the buyer identified above.

• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.

A pre-proposal conference is scheduled for Tuesday, March 10, 2026, at 11:00 A.M. (CST). The pre-proposal conference shall be conducted via

videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are

encouraged to participate.

The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and

conditions contained herein. Please type or print the information below.

Offerors are REQUIRED to complete, sign, and return this form with their submittal.

NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter

number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter

number.

Company Name

Authorized Person (Print)

Address

City/State/Zip

Telephone #

Email Address

Revised: BC: 02/04/2026

Reviewed by Law: 03/06/2024

Signature

Title

Fax #

Date

Tax ID #

State of Missouri Charter Number or Exemption Number

Page 1 of 41

RETURN THIS PAGE

LEGAL NOTICE:

REQUEST FOR PROPOSAL #056-2026

RFP #056-2026

The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids

(formerly DemandStar) from qualified persons or firms interested in providing the following: COMMERCIAL VIDEO PRODUCTION

FOR SPRINGFIELD-BRANSON NATIONAL AIRPORT

VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:

https://network.demandstar.com/agency-support-2/

VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-

free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through

Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this

solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability

to provide a response to this solicitation by the due date and time.

Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M.

(CST), on TUESDAY, MARCH 31, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference.

To participate, dial (978) 990-5387. Then, enter access code 322594.

Proposal documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029

2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx

A pre-proposal conference is scheduled for Tuesday, March 10, 2026, at 11:00 A.M. (CST). The pre-proposal conference shall be conducted via

videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are

encouraged to participate.

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)

provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide

documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees

working in connection with this contract. The required documentation affirming enrollment must be from the federal work

authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work

Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such

business enterprises to submit responses.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 2 of 41

Cover Title-Signature Page

Legal Notice

Table of Contents

TABLE OF CONTENTS

Description of Project and Services Required

1.0 Introduction

2.0 Scope of Services

3.0 City Provided Services

4.0 Additional Agreements

5.0 Timeline for RFP Process and Project Completion

PART I

PART II

Standard Instructions to Offerors and Conditions of Request for Proposal

1.0 Preparation of Proposals

2.0 Submission of Proposals

3.0 Legal Name and Signature

4.0 Modifications, Corrections, or Withdrawal of Proposals

5.0 Clarification and Addenda

6.0 Responsive and Responsible Offeror

7.0 Reserved Rights

8.0 The Right to Audit

9.0 Right to Protest

10.0 Ethical Standards

11.0 Applicable Law

12.0 Jurisdiction

13.0 Collusion

14.0 Conflict

15.0 Debarment and Suspension Status

16.0 RFP Forms

17.0 Payment Terms

18.0 Regulations

19.0 Proposal Opening

20.0 Request for Additional Information

21.0 Contract Documents

22.0 Ownership of Documents

23.0 Confidentiality of Documents

24.0 Equal Opportunity Clause

25.0 Business License

26.0 Nonresident/Foreign Contractors

27.0 Local Preference

Format, Content, and Submission of Proposals

1.0 Forms and Attachments

2.0 Proposal Due Date

3.0 Addenda

4.0 Selection Process

5.0 Awards

6.0 Budgetary Constraints

7.0 Order of Precedence

8.0 Affidavit for Service Contracts

9.0 Open Competition

10.0 Additional Purchases by Other Public Entities

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

PART III

Page 3 of 41

RFP #056-2026

11.0 Work Authorization Affidavit and E-Verify

12.0 Insurance Requirements

13.0 Compliance

14.0 Sample Contract

15.0 Questions Regarding Specifications or Proposal Process

16.0 Criteria for Award

Enclosure I, Proposal Ranking Score Sheet

Enclosure II, Interview Ranking Score Sheet

Enclosure III, Table of Contents for Submittal

Form No. 1: Provider Profile

Form No.2: Key Outside Consultants

Form No. 3: List of References and Experience

Form No. 4: Personnel Qualifications

Form No. 5: Project Approach Narrative

Form No. 6A: Itemized Pricing Form

Form No. 6B: Total Cost

Form No. 7 Affidavit of Compliance

Form No. 8 Certification Regarding Potential Conflicts of Interest

Form No. 9 Statement of “No Proposal”

Insurance Requirements

Standard Terms and Conditions

PART IV

PART V

RFP #056-2026

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 4 of 41

PART I

DESCRIPTION OF PROJECT AND SERVICES REQUIRED

RFP #056-2026

1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:

The objective of this Request for Proposals (“RFP”) is to seek proposals from highly qualified production firms for Commercial

Video Production for Springfield-Branson National Airport (SFG). Such a program will work with the SGF Marketing Team create

a commercial concept centered around “Simply Good Flying,” reflecting the ease of travel and nonstop options at Springfield-

Branson National Airport.

1.1 DESCRIPTION OF OPERATIONS:

SGF is a publicly owned airport in Springfield, a city in Greene County, Missouri. The city is roughly one hundred and ninety

(190) miles southwest of St. Louis and one hundred and fifty (150) miles southeast of Kansas City.

Springfield is the third largest city in the state of Missouri, with an MSA population exceeding 481,483 and a city population

of approximately 169,000.

SGF is owned by the city of Springfield and is managed by an eleven (11) member administrative board.

The Springfield MSA has a long-standing record of economic growth:

• Springfield’s gross metro product has grown more than fifty percent (50%) in the last decade.

• Springfield is the economic hub of an area that spans twenty-seven (27) counties in Missouri and Arkansas and includes

more than one million people. 1,603,531 live within a 90-minute drive of the airport.

• The Springfield metro workforce has an annual growth rate of 5.3%.

• Springfield’s December 2022 unemployment rate of 1.9% is the lowest in the region.

• In 2012, Greene County’s population grew by 14.5%, while neighboring Christian County remains the fastest-growing

county in Missouri, with a growth rate of more than 40%.

SGF is the primary airport for this area and is currently served by three legacy airlines, American, Delta, and United, and

low-cost airline Allegiant Air. These airlines currently provide SGF with an average of fifty (50) daily flights to thirteen (13)

non-stop destinations:

1.2 ALLEGIANT:

• Provides Springfield with non-stop service to:

o Gulf Shores (GUF)

o Las Vegas (LAS)

o Phoenix (IWA)

o Orlando (SFB)

o Tampa (PIE)

o Punta Gorda (PGD)

o Ft. Walton Beach (VPS)

1.3 AMERICAN:

• Provides Springfield with non-stop service to:

o Dallas (DFW)

o Chicago (ORD)

o Charlotte (CLT)

o Phoenix Sky Harbor (PHX)

1.4 DELTA:

• Provides Springfield with non-stop service to:

o Atlanta (ATL)

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 5 of 41

Commodity Codes

• NAICS 512110Motion Picture and Video Production

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