Project Information

Bid Title

Health Care Services for Arlington Public Schools Addendum 7

Issuing Agency

Arlington Public Schools

Location

Virginia

Published Date

Dec 1, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 30FY26

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation	Description	Due Date	Contact
RFP 30FY26 Appendix G Appendix H. Proposal Data Forms Appendix N. Vision Benefits Summary Appendix M. Medical Benefit Plan Designs Appendix O. Onsite Health Clinic Details Appendix L. APS Rx Claims Repricing & Disruption Analysis Appendix I. APS RFP – ASO Pharmacy Questionnaire Appendix K. APS Medical Claims Repricing & Disruption Analysis Addendum 1 Information 1 Addendum No. 2 Information Item No. 2 Appendix J – Current Census File – Updated Information 3 Amendment 3 Appendix P. APS 2024 Medical & Rx Claims Enrollment Appendix P. APS 2025 Medical & Rx Claims Enrollment Appendix Q. Fully Insured Vision Report Appendix R. Employee FT/PT Dental and Vision Rates Appendix S. Employee FT/PT Medical Plan Rates Appendix T. HCC 2024 Appendix T. HCC 2025 APS High Option Plan 90/70 APS HMO Plan APS Low Option Plan 80/60 Amendment 4 Information 4 Appendix U. Vision Enrollment Premiums Addendum 5 Appendix V. APS Medical Disruption & Repricing Analysis Report Information 5 Addendum 6 Addendum 7	Health Care Services for Arlington Public Schools	December 3, 2025 No Later Than3:00 P.M. (EST) Link to submit proposal – RFP 30FY26 Link to Pre-Proposal Conference	David Sandloop

Attachment Preview

Request for Proposal - Title Page One

Arlington Public Schools

Procurement Office

Request for Proposal 30FY26

Request for Proposal Title:

Health Care Services for Arlington

Public Schools

Request for Proposal Number:

30FY26

Request for Proposal Issue Date:

October 8, 2025

Pre-Proposal Conference:

October 15, 2025, (Refer to Request Title

Page 2)

Proposal Due Date and Time:

November 21, 2025, No Later Than 1:00

P.M. (EST)

Procurement Office

Representative:

Danielle Godfrey, CPPB

Procurement Director

571-205-3956, danielle.godfrey@apsva.us

This is Arlington County School Board, operating as Arlington Public Schools (“APS” or “Owner”) Request for

Proposal (RFP) 30FY26 for the establishment of a Contract for Health Care Services for Arlington Public Schools

(“the Work”). Sealed Proposal shall not be received in response to the RFP at the Syphax Education Center

(“Syphax”) by mail, express mail, in person, or by courier, but will do so instead electronically through a secure

cloud-based file sharing platform (“Platform”).

Firms wishing to submit a Proposal in response to the RFP (“Offerors”) are required to upload the information

requested in Tabs 1 - 7 of Section III, Proposal Requirements into the Platform through the link found on the

Current Solicitations webpage under the Procurement Office website. A link to the webpage is provided below.

Found under the Due Date column for RFP 30FY26 of the Current Solicitations table is a link for Offerors to submit

its Proposal. (“Link to submit Proposal – RFP 30FY26”). To assist Offerors with their Proposal submission,

screenshots of the steps required to submit a Proposal are in attachment Appendix G to this RFP.

For a Proposal to be considered for award of a Contract the Proposal must be received in the Platform by No

Later Than 1:00 p.m. on Friday, November 21, 2025 (“Proposal Due Date”). Offerors are strongly encouraged to

submit their Proposals in advance of Proposal Due Date to allow sufficient time for the Proposals to be uploaded into

the Platform before the Proposal Due Date. The time a Proposal is received shall be determined by the time shown

under the Activity in the Folder log (“the Log”). If the upload time shown in the Log is after Proposal Due Date the

Proposal

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Request for Proposal - Title Page Two

will be considered non-responsive and will not be considered for Contract award. Proposals received after the

Proposal Due Date shall not be considered. Confirmation is not provided that a Proposal has been received in

the Platform. However, Offerors can contact Danielle Godfrey at: danielle.godfrey@apsva.us or at 571-205-

3956 to request confirmation that its Bid has been received.

For further information please contact Danielle Godfrey at danielle.godfrey@apsva.us or at 571-205-3956.

Link to the Current Solicitations webpage: Link to Current Solicitations.

Pre-Proposal Conference:

A non-mandatory pre-Proposal conference (“Conference”) will be held for this RFP on Wednesday, October 15,

2025, at 11:00 A.M. (EST). The Conference will take place virtually, to discuss the Work and answer general

questions concerning the RFP. Attendance at the Conference is encouraged. Offerors seeking to attend the Conference

can access the Conference via a link in the Current Solicitations table on the Procurement Office website. It is

recommended Offerors have a copy of the RFP with them during the Conference.

Minutes of the Conference, including but not limited to questions and answers presented at the Conference, will be

issued in writing by the Procurement Office as an Information Item and distributed in the same manner as an Addenda,

as set forth below

Questions:

All questions regarding this RFP, other than those submitted at the Conference, must be submitted in writing via

email addressed to: Danielle Godfrey, Procurement Director, danielle.godfrey@apsva.us, Corey Dotson,

Assistant Superintendent, Human Resources, corey.dotson@apsva.us, and Greg Snow, Consultant,

greg.snow@usi.com, via email and must be received by 5:00 PM (EST) on October 22, 2025. The Procurement

Office will issue written responses to questions received as an Information Item, in the same manner as an

Addenda, as set forth below.

Refer to Section II, Instructions to Offerors, for additional instructions and requirements.

Addenda:

Changes to this RFP will be made only by written Addenda issued by the Procurement Office and designated as

“Addendum No. .” No other form of communication shall modify this RFP.

Addenda will be posted on Virginia’s online electronic procurement system (“eVA”), the Procurement Office

website, and on a public bulletin board in Syphax.

Offerors shall ascertain prior to submitting a Proposal that all Addenda issued have been received and shall

acknowledge receipt and inclusion of all Addenda by marking here, or by including a signed copy of all Addenda

with the Proposal:

Addendum #.

Addendum #.

Date:

Date:

Addendum #.

Date:

Information Items:

Questions received timely in response to this RFP, including those at the Conference, will be answered by written

Information Items issued by the Procurement Office. This RFP shall not be modified by an Information Item.

Information Items will only be posted in the same manner as an Addenda, as set forth above.

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Request for Proposal Title Page Three

Trade Secrets or Proprietary Information:

Each Offeror shall confirm whether their Proposal contains any information the Offeror deems proprietary or a trade

secret. Information considered to be proprietary, or a Trade Secret is to be included in the Proposal response at Tab

5. See Section III. Proposal Requirements, D., Submission of Proprietary Information, for additional information.

Please mark one:

( ) Yes,

My Proposal contains information deemed to be proprietary or a trade secret. The

information deemed to be proprietary, or a trade secret can be located under Tab 5

( ) No,

My Proposal does not contain information deemed to be proprietary or a trade secret.

Acceptance of Work:

By submitting a Proposal, Offeror confirms that it can deliver all of the Work contained in the RFP.

State Corporation Commission (SCC) Identification Number: Mandatory Requirement:

Under subsection C.8. of Section II Instructions to Offerors, subsection 31 of Appendix F, Contract Terms and

Conditions, and the Virginia Public Procurement Act (VPPA) § 2.2 4311.2, the Offeror shall be authorized to “transact

business” in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title

13.1 or Title 50 or as otherwise by law. The Offeror shall include in its Proposal the identification number issued toit

by the State Corporation Commission (SCC). For more information on how the SCC can expedite a request for an

identification number, please contact the SCC at (www.scc.virginia.gov ) or the Clerk’s office at 1-804-371-9733.

Please complete the following by checking the appropriate line that applies and providing the requested information:

1. Offeror is a Virginia business entity organized and authorized to transact business in Virginia by the SCC.

The Offeror’s identification number issued by the SCC is

. (The SCC number is NOT

your federal tax Identification number nor your eVA registration number).

2. Offeror is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the

SCC and such Offeror’s identification number issued to it by the SCC is

.

3. Certain limited business activities, however, are specifically excluded from the definition of "transacting

business” The Offeror does not have an identification issued to it by the SCC and such Offeror is not required

to be authorized to “transact business” in Virginia by the SCC for the following exclusion(s). Exclusion(s)

can be found at https://www.scc.virginia.gov/clk/befaq/forinva.aspx#a2. Please attach additional sheets to

explain in further detail why such Offeror is not required to be authorized to transact business in Virginia.

Proposals that fail to submit supporting details regarding option 3 above may be considered non-

responsive by APS.

Debarment:

If you answer yes to any of the following, on a separate attachment, state the person or entity against whom the

debarment was entered, give the location and date of the debarment, describe the project involved, and explain the

circumstances relating to the debarment, including the names, addresses and phone numbers of persons who might

be contacted for additional information

1. Is your organization or any officer, director, project manager, procurement manager, chief financial officer,

partner or owner currently debarred from doing federal, state or local government work for any reason?

Yes

No

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Request for Proposal - Title Page Four

2. Has your organization or any current officer, director, project manager, procurement manager, chief financial

officer, partner or owner ever been debarred from doing federal, state or local government work for any

reason?

Yes _No

Type of Business:

Please check the following information relevant to your firm:

Minority Owned Business:

Yes

No

Small Business:

Yes

No

Woman Owned Business:

Yes

No

Service Disabled Veteran Owned Business:

Yes

No

Employment Service Organization:

Yes

No

None of the Above:

Yes

Ethics in Public Contracting/Certification of Non-Disclosure:

Any Contract awarded as a result of this RFP will incorporate by reference Article 9 of the APS Procurement

Resolution (Procurement Resolution), as well as any state or federal law related to ethics, conflicts of interest, or

bribery, including by way of illustration and not limitation, the Virginia State and Local Government Conflict of

Interests Act (Code of Virginia § 2.2-3100 et seq.), the Virginia Governmental Frauds Act (Code of Virginia § 18.2-

498.1 et seq., and Articles 2 and 3 of Chapter 10 of Title 18.2 of the Code of Virginia, as amended (§ 18.2-438 et

seq.). The undersigned certifies that its offer is made without collusion or fraud and that it has not offered or received

any kickbacks or inducements from any other person(as defined in Code of Virginia Section 59.1-68.6 et seq.) and

that it has not conferred on any public employee having official responsibility for this purchase any payment, loan,

subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised unless

consideration of substantially equal or greater value was exchanged.

In compliance with this RFP and all the conditions imposed therein, the undersigned offers and agrees to furnish the

Work in accordance with the attached Proposal or as mutually agreed upon by subsequent negotiations. By my

signature below, I certify that I am authorized to bind the Offeror in any and all negotiations and/or contractual matters

relating to this RFP. Sign in blue ink and type or print requested information.

My signature certifies that the Offeror has no business or personal relationships with any other companies or persons

that could be considered as a conflict of interest or potential conflict of interest to APS, and that there are no principals,

officers, agents, employees, or representatives of this firm that have any business or personal relationships with any

other companies or person that could be considered as a conflict of interest or a potential conflict of interest to APS,

pertaining to any and all Work to be performed as a result of this RFP and any resulting Contract with APS.

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Request for Proposal - Title Page Five

This Proposal is Submitted By:

Full Legal Name of Offeror: (to be used for Award):

Mailing Address:

Remittance Address (If Different):

Phone: ( )

Fax: ( )

Email Address:

Tax Identification (FIN/SSN#):

Typed/Printed Name:

Date:

Contact Person:

Title:

Signature:

(Person signing must be authorized to bind

the Offeror in contractual matters)

A W-9 Form should be attached showing correct Full Legal name for award of Contract.

Include Pages 1 - 5 of this RFP as the first 5 Pages of the Proposal Response Under Tab 1

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 621610Home Health Care Services

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