Project Information

Bid Title

POST DISASTER DEBRIS MANAGEMENT AND MONITORING SERVICES

Issuing Agency

City of Kenner

Location

Louisiana

Published Date

Dec 10, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-6927

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-6927
Bid Title:	POST DISASTER DEBRIS MANAGEMENT AND MONITORING SERVICES
Category:	BIDS
Status:	Open

Publication Date/Time: 12/10/2025 8:30 AM Closing Date/Time: 1/16/2026 12:00 PM Related Documents: RFP 25-6927 POST DISASTER DEBRIS MANAGEMENT AND MONITORING SERVICES

Attachment Preview

REQUEST FOR PROPOSAL

TO PROVIDE POST-DISASTER DEBRIS

MANAGEMENT AND MONITORING SERVICES

RFP NO. 25-6927

Proposal Receipt Date: _____________

Proposal Receipt Time: _______________ (CST)

City of Kenner

Finance Department

1610 Rev. Richard Wilson Drive

Building D, 1st Floor

Kenner, Louisiana 70062

Telephone No.: (504) 468- 4049

TABLE OF CONTENTS

Part I – Administrative and General Information

1.1 Background ................................................................................................................... 1

1.1.1 Purpose. ................................................................................................................ 1

1.1.2 Goals and Objectives............................................................................................ 1

1.2 Schedule of Events. ....................................................................................................... 1

1.3 Proposal Submittal ........................................................................................................ 2

1.4 Proposal Response Format............................................................................................ 2

1.4.1 Number of Response Copies……………………………………….................... 3

1.4.2 Legibility/Clarity…………………………………………………….................. 3

1.5 Confidentiality........…. ................................................................................................. 3

1.6 Proposal Clarifications Prior to Submittal………………………………….... ............ 5

1.6.1 Pre-proposal Conference…………………………………………….................. 5

1.6.2 Proposer Inquiries……………………………………………. ........................... 5

1.7 Proposal Guarantee ……………………………………………………………… ...... 5

1.8 Performance Bond………………………………………………………………......... 5

1.9 Changes, Addenda, Withdrawals………………………………………………... ....... 5

1.10 Cost of Offer Preparation………………………………………………………… ...... 6

1.11 Non-negotiable Contract Terms………………………………………………............ 6

1.12 Taxes……………………………………………………………………………… ..... 6

1.13 Proposal Validity……………………………………………………………………... 6

1.14 Prime Proposer Responsibilities………………………………………………… ....... 6

1.15 Written or Oral Discussions/Presentations………………………………………........ 6

1.16 Acceptance of Proposal Content ................................................................................... 7

1.17 Contract Negotiations…………………………………………………….………..... 7

1.18 Cancellation of RFP or Rejection of Proposal .............................................................. 7

1.19 Evaluation and Selection............................................................................................... 7

1.20 Award ............................................................................................................................ 7

1.21 Notice of Intent to Award ..................................................................................... 8

1.22 Insurance Requirements ................................................................................................ 8

1.23 Subcontractor Insurance................................................................................................ 8

1.24 Indemnification ............................................................................................................. 8

1.25 Fidelity Bond Requirements ......................................................................................... 8

1.26 Payment for Services..................................................................................................... 8

1.27 Termination ................................................................................................................... 9

1.27.1 Termination for Cause………………………………………………………… 9

1.27.2 Termination For Convenience……………………………………….……...….9

1.27.3 Appropriations Dependency............................................................................... 9

1.28 Assignment................................................................................................................... 9

1.29 No Guarantee of Quantities........................................................................................... 9

1.30 Audit of Records ......................................................................................................... 10

1.31 EEOC and ADA Compliance...................................................................................... 10

1.32 Record Retention......................................................................................................... 10

1.33 Record Ownership....................................................................................................... 10

1.34 Content of Contract/Order of Precedence ................................................................... 10

1.35 Contract Changes ........................................................................................................ 11

1.36 Substitution of Personnel ............................................................................................ 11

1.37 Force Majeure ............................................................................................................. 11

1.38 Governing Law............................................................................................................ 11

1.39 Claims or Controversies .............................................................................................. 11

Part II – Scope of Work / Services

2.1 Scope of Services ........................................................................................................ 12

2.2 Utilization of Resources in Disaster Area ................................................................... 14

2.3 Deliverables................................................................................................................. 14

2.4 Damages ...................................................................................................................... 14

2.5 Period of Agreement ................................................................................................... 15

2.6 Price Schedule ............................................................................................................. 15

2.7 Escalation and De-escalation ...................................................................................... 15

2.8 Location....................................................................................................................... 16

2.9 Proposal Elements ....................................................................................................... 16

2.9.1 Proposer Qualification and Experience .............................................................. 16

2.9.2 Technical Proposal ............................................................................................. 16

2.9.3 Cost Proposal...................................................................................................... 17

Part III – Evaluation

3.1 Technical Proposal ...................................................................................................... 17

3.2 Qualification and Experience ...................................................................................... 17

3.3 Financial Proposal ....................................................................................................... 18

Part IV – Performance

4.1 Performance Standards ............................................................................................... 18

4.2 Performance Measurement and Evaluation ............................................................... 19

Part V – Attachments

A. Insurance……………………………………………………………………………... 21

B. Price Proposal (Fee Schedule)……………………………………………………...... 25

C. Affidavit……………………………………………………………………………… 26

D. Corporate Resolution………………………………………………………………… 27

E. Signature Page……………………………………………………………………….. 28

F. Sample Services Agreement ……………………………………………………... 29-33

G. FEMA Provisions………………………………………………………………… 34-42

REQUEST FOR PROPOSAL

TO PROVIDE POST-DISASTER DEBRIS

MANAGEMENT AND MONITORING SERVICES

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background

The City of Kenner is soliciting proposals from firms to provide disaster debris monitoring and

management services for the City of Kenner. The contract shall include providing personnel to

monitor emergency road clearing and curbside debris collection; oversight of Debris Management

Sites (DMS), including Temporary Debris Storage and Reduction Sites (TDSRS) and Residential

Temporary Storm Debris Drop-off Sites; monitoring loads delivered to the landfill(s); monitoring

and management of Private Property Debris Removal (PPDR) when approved, including

demolitions of unsafe structures; reconciling load tickets; certifying trucks; resolving damage

claims and residents’ complaints; reviewing and approving debris collection contractors invoices;

right-of-entry acquisition, etc.

1.1.1 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals from qualified

Proposers (Proposer) who are interested in providing the Scope of Work as defined in Part II.

1.1.2 Goals and Objectives

The objective of the RFP process is to enter into a contract with the successful Proposer that is

most advantageous to the City of Kenner in terms of price, quality of service, and contract terms.

Proposers must be experienced in emergency response services, specifically in providing disaster

debris monitoring and related services for emergency events, and knowledgeable regarding

Federal Emergency Management Agency (FEMA) regulations. Proposers must provide a

minimum of three (3) references, with current contact information, for projects of similar scope

and size completed within the last five (5) years.

This resulting contract from this RFP may be eligible for FEMA reimbursement.

1.2 Schedule of Events

Event

Advertise RFP and mail public announcements

Deadline for receiving Proposer inquiries

Issue response to Proposer inquiries

Proposal submission deadline

Date

December 10, 2025

January 7, 2026

January 9, 2026

January 16, 2026

Note: The City of Kenner reserves the right to amend and/or alter this Calendar of Events as it

deems necessary.

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1.3 Proposal Submittal

All proposals shall be received by the City of Kenner Purchasing Department no later than the date

and time shown in the Schedule of Events.

Important: Clearly mark outside of envelope, box, or package with the following information and

format:

Proposal Name: POST-DISASTER DEBRIS MANAGEMENT AND MONITORING

SERVICES

•

Proposal No.: 25-6927

•

Proposal Receipt Date: January 16, 2026, 12:00 p.m. (CST)

Proposals will be received at:

City of Kenner Finance Department

1610 Rev. Richard Wilson Drive

Building D, 1st Floor

Kenner, Louisiana 70062

Proposer is solely responsible for ensuring that its courier service provider makes inside deliveries

to our physical location. The City of Kenner Purchasing Department is not responsible for any

delays caused by the Proposer’s chosen means of proposal delivery.

Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal

receipt date and time shall result in rejection of the proposal.

PROPOSALS SHALL NOT BE OPENED PUBLICLY.

1.4 Proposal Response Format

Proposals submitted for consideration should follow the format and order of presentation described

below:

A. Cover Letter: Containing a summary of the Proposer’s ability to perform the services

described in the RFP and confirming that the Proposer is willing to perform those services and

enter into a contract with the City of Kenner. The cover letter must be signed by a person having

the authority to commit the Proposer to a binding contract. If Proposer is an agency, corporation,

partnership, company, or other legal entity, the president, vice-president, secretary, treasurer,

member, manager, or other authorized agent must sign the proposal, AND satisfactory evidence

of the authority of the person signing for the agency, corporation, partnership, company, or other

legal entity shall be attached to the proposal.

Proposers should demonstrate their understanding of and approach to the project services

requested and explain how each element will be accomplished.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 562119Other Waste Collection

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