Project Information

Bid Title

Facilities Management

Issuing Agency

Mississippi Valley State University

Location

Mississippi

Published Date

Mar 18, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Department	Solicitation Number	Title	Closing Date	Meetings	Contract Award	Addendum
Facilities Management	VSRP-1001052	Facilities Management	April 15, 2026

Attachment Preview

Reset Form

Request for Proposals

Valley Mississippi

State University

THIS IS

NOT AN

ORDER

MVSU #7244 / 14000 Hwy 82-W

Itta Bena MS 38941-1400

Web Address: www.mvsu.edu/purchasing/

Proposal Title:

Phone No: (662) 254-3319 Fax (662) 254-3314

Date:

3/18/2026

Elevator Maintenance Contract

Proposals No. VSRP#

1001052

Requesting Department:

Number of Pages

10

Michael Switzer

Vice President Facilities Management

Change Order:

Term – End of Month

Bids/Proposals – Do not include State or Federal Taxes

in your bids/proposals. The University is exempted

from these taxes. All order will be placed with

successful bidder by Official Purchase Order.

Mississippi Valley State University is considering the purchase of the

following item (s). We ask that you submit your Bids/Proposals in

three copies. Rights are reserved to accept, or reject any and all parts

of your bid/proposals. Your bid/proposals will be given consideration

if received in this Office on or before the date and time below.

This bid/proposal will be awarded on a line by line

basis

This bid/proposal will be awarded on a all or none

basis

However, the University reserves the rights to award any and

all bids/proposals in the best interest of the University.

Bid/Proposal opening {Date and Time}

April 15th, 2026 @2:00pm

Mississippi Valley State University

Please refer back to the MVSU Website 3 to 5 days for any

Addendum's or changes prior to submitting Proposals

By: BiBlliyllSycDo.ttS/DcoirtetctPour rocfhPausirncghaAsginegnt

Email: bCbTsWcILoIAtMt@S@MmmVSvUv.sEsuDuU..eedduu

NOTE: If you cannot quote on the exact material shown, please indicate any exceptions, giving brand names and complete specifications on

any alternate. Mississippi Valley State University reserves the rights to accept any alternate of equal or greater quality or performance. We

also reserve the rights to waiver any irregularities that may appear in the Bids/Proposals specifications.

Proposal Website: www.mvsu.edu/purchasing "Click Current Bids"

ITEM QUANTITY

DESCRIPTIONS

UNIT PRICE TOTAL NET PRICE

Elevator Maintenance Contract

Please show Bid/Proposals No. on outside of Envelope

If checked, Mississippi Valley State University reserves the rights for an additional 60 days to purchase and additional 20% of

this bid/proposal at the same cost.

We quote you as above F.O.B – Mississippi Valley State University. Shipment can be made within

days from

receipt of the order.

Terms:

Company Quoting

Date:

Phone/Fax:

Official Signature:

MISSISSIPPI VALLEY STATE UNIVERSITY

Request for Proposals (RFP)

Elevator Maintenance

Issue Date: March 18, 2026

Issuing Agency:

Department of Facilities Management

Mississippi Valley State University

14000 Highway 82 West

Itta Bena, Mississippi

Proposals are to be received by Monday, April 15, 2026, before 2:00pm at the office of Procurement on the

Mississippi Valley State University Campus.

Please refer back Three (3) to Five (5) prior to proposal opening date for any changes or addendums to the

proposal on the MVSU Website: www.mvsu.edu/purchasing click current bids then stroll down to the

proposal.

Equipment Description:

Eighteen (18) Passenger Elevators – Fifteen units currently operational

Direct all inquiries concerning this RFP to:

Michael Switzer, P.E.

MVSU Facilities Management

michael.switzer@mvsu.edu

A pre-proposal conference will be held in the office of Facilities Management on April 1, 2026.

OVERVIEW:

1. The purpose of this agreement is to state and define the terms and conditions under which

the Contractor shall provide full comprehensive preventive maintenance and repair

services for the vertical transportation systems identified herein, and the terms and

conditions under which the Purchaser shall compensate the Contractor for such services

rendered.

2. Contractor expressly acknowledges that Purchaser is relying on Contractor’s professional

expertise in performance of Services to achieve and maintain Agreement intent.

3. For clarification, elevators may be referred to as “units” or “equipment” in this Agreement.

DEFINITION OF TERMS:

1. The term “Purchaser” or “owner” shall refer to the person, organization, corporation or

other entity representing building ownership and (“Mississippi Valley State University” or

“MVSU”) the relative responsibilities under this agreement.

2. The term “Authority”, “Governing Authority”, “Authority Having Jurisdiction”, or references

of similar import, shall mean the applicable government agency responsible for

enforcement of vertical transportation safety Codes and applicable laws or their

designated representative, private inspection agency, consultant or other licensed

designee.

3. The term “Contractor” shall refer to any persons, partners, firm, corporation or officer(s) of

such companies having an agreement with the “Purchaser” to furnish qualified labor and

materials for the execution of the services described herein.

4. The term “Consultant” shall refer to National Elevator Inspection Services, 10855 Metro

Court, Suite B, Maryland heights, MO 63043.

CONTRACTOR SERVICES:

Services shall include all labor, transportation, supplies, materials, parts, tools, scaffolding, machinery,

weights, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all

other work, equipment and materials expressly required under an agreement with MVSU, and the

Contractor or services reasonably inferred from such an agreement.

Coordinate and follow the directives of Purchaser regarding scheduling Services and any deliveries or at

times specified in the agreement between MVSU and Contractor.

Services shall be performed as follows:

In conformance with all provisions of this Agreement.

In conformance with all legal statutes and Code requirements.

In conformance with all applicable original equipment manufacturer’s specifications.

In conformance with Purchaser’s rules, policies, regulations, and requirements for work at the Property,

as modified and supplemented during term of this Agreement.

In conformance with Purchaser’s requirements for cleanup using containers supplied by Contractor.

To Purchaser’s satisfaction.

By qualified, careful, and efficient employee(s) in conformity with best industry practices.

Diligently and in a first class, complete and workman-like manner, free of defect or deficiency.

In such manner as to minimize any annoyance, interference, or disruption to occupants of Property and

their invitees.

Materials: The term “materials” shall include all tangible property, whether designated as materials,

goods, parts, or otherwise. All such materials shall be:

New.

Best quality and suitable for their intended uses.

Obtained from or recommended by original manufacturer(s) of equipment for replacement or repair,

including parts redesigned by and recommended as replacement parts by the original equipment

manufacturer(s). Equivalent parts may be used if approved by the Purchaser in writing.

Parts requiring repair shall be rebuilt to “like new” condition.

All lubricants shall be suitable for the purpose intended and shall meet or exceed minimum requirements

specified by original equipment manufacturer of equipment to which the lubricant is applied.

All materials delivered and stored on the Property intended to become part of the completed Services

shall be passed to the Purchaser upon installation.

Provide metal cabinets of suitable size in machine rooms for storage of materials in as required. No open

storage of materials shall be permitted. The contractor shall stock cabinets with adequate renewal parts

and lubricants to maximize beneficial usage of equipment covered by this Agreement. Lubricants,

cleaning fluids and all combustible liquids shall be stored in a metal cabinet in the machine room and

shall be disposed of in accordance with Federal or local authority guidelines. A metal can with lid shall be

provided in each machine room for temporary storage of oily rags.

Consideration shall be given to obsolescence of systems, materials or parts only when the original

equipment manufacturer(s) and after-market elevator industry suppliers no longer manufacture or rebuild

required parts or assemblies. Rebuilt parts and/or assemblies are acceptable when documentation is

provided indicating parts and/or assembly meets all design requirements of the original part and/or

assembly.

No parts or equipment required by Services may be removed from the Property without written approval

of the Purchaser. This does not include renewal parts stocked on site by Contractor, which shall remain

Contractor's sole property until installed on the equipment. Expeditiously replenish parts/materials as

utilized.

Initiate, maintain, and supervise all safety precautions and programs in connection with Services and

comply with all applicable safety laws. Take all reasonable precautions for safety of Purchaser,

Purchaser’s tenants, Purchaser’s employees, Contractor’s employees, and other persons on or about

Property.

Repair, to satisfaction of Purchaser, any damage to the Property and adjacent areas caused by

performance of Services.

Additional services covered by this agreement, but at an additional price per occurrence:

Performance of routine preventive maintenance procedures and scheduled repairs of any unit designated

by the Purchaser during other than the normal operation hours of the property.

Standby time requested for athletic events.

All work resulting in additional billing must be reviewed and approved by the Purchaser prior to

commencing work.

CONTRACTOR’S EMPLOYEES:

This Agreement is not one of agency, partnership, master-servant, or joint employer, but one with

Contractor engaged in the business of providing Services hereunder as an independent Contractor.

Contactor shall have sole responsibility for means, methods, techniques, procedures, and safety

precautions in connection with performance of Services.

The contractor shall be responsible for the supervision and execution of Services by its employees. A

partial onsite condition review shall be conducted by a designated Supervisor of the Contractor quarterly

to ensure that all Services hereunder are properly performed. Contractor shall inform Purchaser of the

name of its Supervisor responsible for execution of Services and Supervisor shall have the authority to

act as Contractor’s agent. Supervisor shall notify Purchaser of site inspection and provide Purchaser with

written summary of findings within ten (10) working days after completion of site review.

The contractor shall employ enough trained and capable employees to properly, adequately, safely, and

promptly provide Services. All matters pertaining to employment, training, supervision, compensation,

promotion, and discharge of Contractor’s employees are the responsibility of the Contractor, who is in all

respects the employer and Purchaser shall have no liability with respect thereto.

All service personnel assigned to perform work on campus shall wear uniforms provided by the

Contractor, which shall be identified with company colors and logos.

The contractor agrees each of its employees is properly qualified (possessing a mechanics card or CET

certification) and will use reasonable care in the performance of their Services. If Purchaser, in

Purchaser’s sole opinion, determines, for any reason, that the qualifications, actions or conduct of any

particular Contractor employee has violated this Agreement by performing unsatisfactory Services,

interfering with operation of Property, bothering or annoying any occupants, other Contractors or

subcontractors then at Property, or that such actions or conduct is otherwise detrimental to Purchaser,

then upon receipt of Purchaser’s written notice, Contactor shall immediately provide qualified replacement

person(s).

The contractor shall not engage any subcontractors or other parties to perform Services unless first

approved in writing by Purchaser. Purchaser’s acceptance of subcontractors or other parties shall not

relieve, release, or affect any of Contractor’s duties, liabilities, or obligations hereunder, and Contractor

shall always be and remain fully liable hereunder.

CONTRACTORS HOURS AND MANNER OF WORK:

Contractor shall provide the necessary manpower for any preventive maintenance task, repair, or test

covered under this Agreement at no additional cost to the Purchaser.

Callback is defined as any request for service or assistance by Purchaser or Purchaser’s representative

when any unit is not available for beneficial usage due to equipment shutdown or malfunction.

If a unit is shut down due to equipment failure for more than seventy-two (72) continuous hours, excluding

scheduled equipment repairs that would under normal circumstances take longer than (72) hours to

complete, maintenance billing for that unit shall be suspended until unit is restored to beneficial usage.

Removal of units from beneficial usage to facilitate Services shall be coordinated with and approved by

the Purchaser unless removal is necessitated for emergency repair or adjustment. Purchaser agrees to

permit Contractor to remove units from service for a reasonable time during hours to perform Services.

CONTRACTORS EXECUTION OF SERVICES:

Regularly and systematically examine, clean, lubricate, adjust, and as conditions warrant, repair, or

replace all vertical transportation equipment covered under this Agreement. Consistently maintain

machine rooms(s), wellway(s), hoistway(s), pit(s), car top(s) and equipment in or on these areas in a

clean condition.

Check and adjust individual and/or elevator group operational system(s) at planned intervals to ensure all

control circuits and time settings are properly adjusted to minimize system response time to registered car

and hall calls and maximize car and/or group operational performance.

Lubricate equipment at intervals recommended by original equipment Manufacturer, or as dictated by

equipment use or adverse environmental conditions.

Inform the office of Facilities Management when replacement lamps are required to maintain adequate

lighting in elevator machine room, secondary sheave level(s), overhead sheave space(s), pit(s) buttons,

and car interior lighting.

Repair damage to car and hoistway door finish when caused by improper adjustment or maintenance of

associated door equipment.

When, as a result of examination or testing of the equipment, Contractor identifies corrective action is

required, Contractor shall proceed expeditiously to make required repairs, replacements, and

adjustments. If Contractor believes such work is not Contractor’s responsibility, a written report signed by

Contractor shall be delivered to Purchaser for further action with exception of a safety or potential safety

situation, in which case, Contractor shall expeditiously correct the problem.

Should, during examination or testing of equipment, the Contractor observes a condition that would

compromise the safety of the riding public, the Contractor shall shut the equipment down and notify

MVSU immediately of the unit number (if applicable), building, reason for shutting the equipment down,

and plans for necessary repairs.

Services shall be all inclusive with following exclusions only:

Installation of new attachments or performance of newly mandated tests recommended or directed by

inspecting entities; insurance companies; and federal, state, or municipal governmental authorities after

this Agreement. In the event of new or retroactive requirements, required by such Authorities, Contractor

Commodity Codes

• NAICS 561210Facilities Support Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.