Project Information

Bid Title

Lawn Maintenance Bid

Issuing Agency

City of Zeeland

Location

Michigan

Published Date

Feb 23, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Status: Open

REQUEST FOR PROPOSAL FOR
LAWN MAINTENANCE AT THE ZEELAND CLEAN WATER PLANT AND STREET MAINTENANCE FACILITY

This contract will take effect on April 1, 2026 and will close on March 31, 2029.

This request for proposal will be considered one (1) complete contract. Quotes will need to be submitted for all three (3) areas in order for one to be a qualified bidder.

Contract information is included on the following pages.

Proposals are due on March 3, 2026 at 11:00 AM. At that time bids will be opened and read aloud.

For information, contact: Kevin Plockmeyer: kplockmeyer@cityofzeeland.com or 616-772-0870

In order to assure receipt of all addendums, questions, etc., bidders must register with smoore@cityofzeeland.com.

While telephone calls may be made for information, all questions must also be put into writing and must either sent by e-mail or must be mailed or delivered to the City Clerk’s Office at 21 S. Elm Street, Zeeland, Michigan.

Responses to questions will be confirmed in writing, and may, but shall not be required to, be sent to all prospective bidders to whom bid packages were provided.

Closing Date/Time:
03/03/2026 11:00 AM

Related Documents

• 
  Lawn Maintenance Bid
• 
  Lawn Maintenance Bid Addendum No 1

Attachment Preview

REQUEST FOR PROPOSAL FOR

LAWN MAINTENANCE AT THE

ZEELAND CLEAN WATER PLANT AND

STREET MAINTENANCE FACILITY

This contract will take effect on April 1, 2026 and will close on March 31, 2029.

This request for proposal will be considered one (1) complete contract. Quotes will need to be

submitted for all three (3) areas in order for one to be a qualified bidder.

Contract information is included on the following pages.

Proposals are due on February 24, 2026 at 11:00 AM. At that time bids will be opened and read

aloud.

For information, contact:

Kevin Plockmeyer: kplockmeyer@cityofzeeland.com or 616-772-0870

In order to assure receipt of all addendums, questions, etc., bidders

must register with smoore@cityofzeeland.com.

While telephone calls may be made for information, all questions must

also be put into writing and must either sent by e-mail or must be

mailed or delivered to the City Clerk's Office at 21 S. Elm Street,

Zeeland, Michigan.

Responses to questions will be confirmed in writing, and may, but shall

not be required to, be sent to all prospective bidders to whom bid

packages were provided.

1

REQUEST FOR PROPOSAL

FOR LAWN MAINTENANCE AT THE ZEELAND CLEAN WATER PLANT, STREET

MAINTENANCE FACILITY, AND ROOSEVELT FIRE STATION

CITY OF ZEELAND, MICHIGAN

Please quote on the lawn care maintenance at the Zeeland Clean Water Plant and Street

Maintenance Facility and for downtown maintenance per the guidelines listed in these bid

specifications.

BID GUIDELINES

One SIGNED copy of the bid proposal must be submitted by Tuesday, February

24, 2026, at 11:00 AM to:

CITY CLERK'S OFFICE

ZEELAND CITY HALL

21 SOUTH

ELMSTREET

ZEELAND, MI 49464

Proposals will be publicly opened and read aloud on Wednesday, February 24, 2026, at 11:00

AM.

Submission of Proposals

All proposals must be made on the form which is furnished with the bid documents. The form

must be fully completed and executed when submitted. Erasures or changes in the Proposal

must be initiated by the Bidder.

The Proposal shall be submitted in the sealed envelope provided for that purpose with the Bid

Documents. The Bidder shall write one's name in the space provided in the front of the

envelope. If forwarded by mail, the sealed envelope containing the Proposal must be enclosed

in another envelope and must be sent to the address indicated in the Proposal. Do not submit

the sealed envelope without a valid Proposal enclosed.

Any Proposal submitted after the time and date specified shall not be considered and shall be

returned to the Bidder unopened.

Bid Prices

The bid prices shall cover the costs of any nature, incident to and growing out of the work. In

explanation but not limited thereof, the prices stated by the Bidder shall include the cost of

everything necessary for the performances and completion of this Contract in the manner and

time prescribed, including but not limited to: the furnishing of all material, tools, equipment,

transportation, labor and supervision: all costs on account of loss by damage or destruction of

the work; unforeseen difficulties encountered for settlement of damages; for replacement of

defective work and materials; and for all else necessary, therefore, and incidental thereto.

2

Acceptance of Proposals

The City of Zeeland may waive any informalities or minor defects or reject any and all

Proposals. Any Proposal may be withdrawn prior to the above-scheduled time for opening or

authorized postponement thereof No Bidder may withdraw a Proposal within 30 calendar days

after the actual date of the opening thereof. Should there be reasons why the contract cannot

be awarded within the specified period, the time may be extended by mutual agreement

between the City of Zeeland and the Bidder. Acceptance of a Proposal may be for Site A, Site

B, Site C, or Site D individually, or for two or more sites.

General Conditions

No employee(s) shall at any time be considered an agent or employee of the City. The

Proposer(s) shall comply with all federal, state and local laws and regulations governing the

furnishing and use of all safeguards, safety devises and protective equipment and must take

any other needed actions as necessary to protect the life and health of employees on the job,

the safety of the public and property during the performance of the contract.

The Proposer(s) shall submit with their proposal a signed copy of the Equal Employment

Opportunity statement.

The City or Proposer shall have the right to terminate the contract immediately if the

Proposer(s) fails to comply with all applicable federal, state or local regulations or for non-

performance which may endanger the public health, safety or welfare.

The Proposer shall submit proof of insurance for all motor vehicles which it will utilize, Proof of

Worker's Compensation insurance and public liability insurance. Liability insurance shall be

carried in the amount of not less than two million ($2,000,000) dollars naming the City of

Zeeland as an Additional Insured.

The Proposer shall be approved for mowing in the MDOT right-of-way and must submit proof

with the bid document.

Payment Plan

The Bidder will invoice the City of Zeeland monthly with an itemized list for its work at Site A,

Site B, Site C, and Site D.

3

Description (Lawn Maintenance for Clean Water Plant, Street Maintenance Facility, and

Roosevelt Fire Station)

Site A: This area includes all of the lawn within the fenced area at the Clean Water Plant.

Site B: This area is the lawn East of the fenced in area, bordered on the North by the Zeeland

Cemetery, on the East by the treed area, on the South by M-21, and on the West by the fenced

area of the Clean Water Plant. Also included is the area on the South side of the fenced area of

the Clean Water Plant.

Site C: This site is the Street Maintenance Facility located at 600 East Roosevelt.

Site D: This site is the Roosevelt Fire Station located at 133 East Roosevelt

Fertilizers for Lawns, Trees and Shrubs

Site A, B, C, and D will require four applications of fertilizer as detailed per contract documents

and two applications of weed control.

Moles and Turf Diseases

If moles or turf diseases exist, the Contractor shall notify City maintenance staff in writing within

three days.

Lawn and Tree/Shrubs Maintenance

Shredded mulch will not be needed at Site A and B. Site C and D will require mulching of beds

and trees/shrubs with color enhanced brown mulch.

Fertilizing of existing shrubs/trees will not be used for Site A and B throughout this contract. Site

C and D will require an application of fertilizer for trees and shrubs.

Site A

• Weekly mowing during a 26-week season from April 15 or sooner if needed through

November 1st.

o Except in the rain or frost

o Sidewalks and curbs need to be edged once a month

o Sidewalks and parking lot blown/cleared of grass after mowing

o Trim around buildings and structures as needed

o One application of weed spray at the beginning of the season.

o Two (2) applications of Round-Up in all sidewalk cracks, along buildings and

around fence.

o Fall Clean-Up

Site B

• Weekly mowing from April 15 or sooner if needed through November 1st

o Except in the rain or frost

o One application of weed spray in lawn area at the beginning of the season

o Fall Cleanup

4

Site C

• Weekly mowing during a 26-week season from April 15 or sooner if needed through

November 1st

o Except in rain or frost

o Sidewalks need to be edged once a month

o Sidewalks and parking lot blown/cleared of grass after mowing

o Trim around buildings and structures as needed

o Bi-Weekly applications of Round-Up where needed including mulch beds

o Application of color enhanced brown mulch around trees and shrubs

o Four additional applications of high-Nitrogen slow-release Phosphorous free

fertilizer 26- 0-3. One in early July and one in August. 4 applications total with

crab grass preventer in the spring as the starter.

o Fall Cleanup

Site D

• Weekly mowing during a 26-week season from April 15 or sooner if needed through

November 1st

o Except in rain or frost

o Sidewalks need to be edged once a month

o Sidewalks and parking lot blown/cleared of grass after mowing

o Trim around buildings and structures as needed

o Bi-Weekly applications of Round-Up where needed including mulch beds

o Application of color enhanced brown mulch around trees and shrubs

o Four additional applications of high-Nitrogen slow-release Phosphorous free fertilizer

26- 0-3. One in early July and one in August. 4 applications total with crab grass

preventer in the spring as the starter.

o Fall Cleanup

Fertilizers for Lawns

Phosphate fertilizer will not be used throughout this contract. For all products

contained in the specifications, equivalent products that meet or exceed the

specifications may be offered and quoted by the Contractor. The decision as to whether

to accept Contractor's specified and proposed alternate products, and/or whether such

recommended substitution meets or exceeds the specifications, shall be at the sole

discretion of the City.

Application One (After soil temperatures have reached 50 degrees F and before 56

degrees F, late April or early May).

Apply a fertilizer blend with pre-emergent crabgrass control. The fertilizer blend shall

contain at least 18% Nitrogen and 5% K20 of which 30% or greater of the Nitrogen is

slow or stabilized release. This product shall be applied at 0.7 pound of Nitrogen per

thousand square feet and provide enough pre- emergence for season long control.

Note: Contractor will be responsible at no additional cost to City for post-emergent

5

Commodity Codes

• NAICS 561730Landscaping Services

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