Project Information

Bid Title

342 - Cleaning Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Jul 14, 2026

Closing Date

Jul 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

342 - Cleaning Services

File Number: 342
Closing Date: July 21, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Johnson

216-664-2958

LJohnson4@clevelandohio.gov

Procurement Folder

160481

RFB No.

RFB 0122 202600000000342

RFB Description

Cleaning Services

RFB Closing Date/Time

July 21, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

0122

July 21, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Professional services to be procured via RFP.

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Detail specifications

1. Purpose

The purpose of this Scope of Work is to define the janitorial cleaning services required for the Community Police Commission office suite

located at 3631 Perkins Ave, Suite 4. The Contractor shall provide professional, reliable, and consistent cleaning services to maintain a clean,

sanitary, and orderly work environment.

2. General Requirements

Contractor shall provide all labor, equipment, tools, materials, and cleaning supplies necessary to perform the services.

All work shall be performed after CPC business hours, unless otherwise approved.

Contractor staff must sign in/out at the designated location.

All cleaning chemicals must meet EPA Safer Choice or equivalent standards.

Contractor shall ensure all staff are trained in OSHA safety, proper chemical handling, and confidentiality requirements.

Contractor shall maintain a task log documenting services performed each visit.

3. Areas Included in the Cleaning Scope

Private offices

Open office work areas

Conference room

Reception area

Hallways and interior walkways

Kitchenette/break room

Storage and copy/print areas

Entry doors and interior glass

Note: Restrooms are not included in this Scope of Work.

4. Cleaning Tasks Per Service Visit (Mon/Wed/Fri)

A. Office Areas, Conference Room, Open Workspaces

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Johnson

216-664-2958

LJohnson4@clevelandohio.gov

Procurement Folder

160481

RFB No.

RFB 0122 202600000000342

RFB Description

Cleaning Services

RFB Closing Date/Time

July 21, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

0122

July 21, 2026 3:00 PM

Empty trash and recycling; replace liners; remove waste to designated disposal area.

Dust all horizontal surfaces, including desks, tables, counters, window sills, and ledges.

Spot clean surfaces to remove fingerprints, smudges, and spills.

Vacuum all carpeted areas, including under desks and chairs.

Disinfect high-touch points, including door handles, light switches, chair arms, and shared equipment.

Clean interior glass on doors, partitions, and conference room panels.

B. Reception Area

Wipe and disinfect reception counter and visitor surfaces.

Clean entry door glass (interior and exterior).

Vacuum entry mats and surrounding carpeted areas.

C. Kitchenette / Break Room

Clean and disinfect countertops, tables, and sinks.

Wipe exterior surfaces of appliances, including refrigerator, microwave, and dishwasher.

Sweep and mop hard floors using a disinfecting solution.

Empty trash and recycling; replace liners.

5. Weekly Tasks (Performed Once Per Week)

Dust high surfaces, including tops of cabinets, shelves, and door frames.

Vacuum upholstered furniture in offices and reception areas.

Clean baseboards in high-traffic areas.

Thoroughly disinfect conference room table and shared meeting surfaces.

6. Monthly Tasks (Performed Once Per Month)

Dust blinds and window ledges.

Clean interior windows throughout the suite.

Machine scrub hard floors in kitchenette and hallways.

Deep clean high-touch points throughout the suite.

7. Contractor Responsibilities

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Johnson

216-664-2958

LJohnson4@clevelandohio.gov

Procurement Folder

160481

RFB No.

RFB 0122 202600000000342

RFB Description

Cleaning Services

RFB Closing Date/Time

July 21, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

0122

July 21, 2026 3:00 PM

Maintain a logbook of completed tasks for CPC review.

Report any maintenance issues, including leaks, damage, or safety hazards.

Ensure all staff wear uniforms and visible ID badges.

Maintain confidentiality due to sensitive CPC materials and operations.

8. Quality Standards

All surfaces must be free of dust, debris, fingerprints, and smudges.

Floors must be clean, stain-free, and residue-free.

Kitchenette must be clean, odor-free, and stocked with liners.

Trash must be removed from the building after each service.

Work must meet professional janitorial standards and be subject to CPC inspection..

Ship To:

Community Police Commission

3631 Perkins Avenue, Unit 3A2

Cleveland, OH 44114

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

INVITATION TO BID

(This is not an order.)

Page 4 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Johnson

216-664-2958

LJohnson4@clevelandohio.gov

Procurement Folder

160481

RFB Closing Date/Time

July 21, 2026 3:00 PM

RFB No.

RFB 0122 202600000000342

RFB Description

Cleaning Services

Department/Division Public Bid Opening Date/Time

0122

July 21, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 561720Janitorial Services

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