Project Information

Bid Title

ITB: Purchase of Utility Vehicle

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Apr 23, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
ITB: Purchase of Utility Vehicle	Mon 5/4/26	Open - accepting bids and proposals	Bid Packet Attachment I: Debarment Certification Form Attachment II: Vendor Information Form	View Details

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Henderson County Government

ITB: Purchase of Utility Vehicle

Date of Issue: April 23, 2026

Bid Due Date: May 4, 2026, by 5:00 PM

Direct all inquiries concerning this ITB to:

Doug Guffey

Purchasing Agent

Phone: 828-694-5023

Email: hcpurchasing@hendersoncountync.gov

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BID FORM

GENERAL

Pursuant to the General Statutes of North Carolina and 2 CFR Part 200 Federal Uniform Administrative

Requirements, Cost Principles, and Audit, as applicable, informal small purchase bids, subject to the

conditions and specifications herein, are invited for furnishing the following apparatus, supplies,

materials, and equipment. Bids may be submitted via email to

hcpurchasing@hendersoncountync.gov or via mail to the Henderson County Finance Department, at

113 North Main St., Hendersonville, NC 28792. Bids will be due on May 4, 2026, by 5:00 PM.

PRICING

The bidder has carefully examined the annexed form of specifications and instructions to bidders and

hereby declares that they will furnish the equipment called for in the manner prescribed in the

specifications and instructions to bidders for the following price:

DESCRIPTION

QTY

UNIT PRICE

EXTENDED PRICE

SHIPPING TO HENDERSON COUNTY, NC

APPLICABLE SALES TAX

GRAND TOTAL FOR ALL GOODS AND SERVICES.

ESTIMATED DELIVERY DATE OF EQUIPMENT

OFFER AND ACCEPTANCE

Henderson County seeks offers for the goods and services described in this solicitation. The County’s

acceptance of any offer must be demonstrated by execution of the acceptance found below.

Acceptance shall create a contract having an order of precedence as follows: In cases of conflict

between documents comprising the contract, the order of precedence shall be (1) special terms and

conditions specific to this ITB/RFQ, (2) specifications and requirements under the Instruction to Bidders,

(3) Hendeson County Terms and Conditions of this ITB/RFQ, and (4) the agreed portions of the awarded

Vendor’s offer. No contract shall be binding on the County until an encumbrance of funds and

preaudit has been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is

submitted competitively and without collusion.

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Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FAX NUMBER:

E-MAIL:

Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: __________days.

ACCEPTANCE OF OFFER

If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall

affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR COUNTY USE ONLY

Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this

______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Henderson

County).

This instrument has been preaudited in the manner required by the Local Government Budget &

Fiscal Control Act. N.C.G.S. 159-28(a).

Henderson County Finance Director

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Bidders Checklist

☐ Be aware of the bid opening date and time as indicated on the first page of this bid.

☐ All signatures must be by a company officer or agent who is authorized to enter into and sign bid

documents.

☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for

submitting a bid?

☐ Have you read and do you completely understand all the specifications of this bid?

☐ Have you submitted the requested number of copies of your bid and included all the requested

literature and specifications?

☐ Have you included a Certificate of Insurance with minimum limits provided herein naming

Henderson County as additionally insured?

☐ If an addendum to the specifications was issued, has it been signed and returned with this bid?

☐ Have you enclosed statements explaining any exceptions made to the specifications?

☐ Have you included executed copies of the attachments?

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INSTRUCTIONS TO BIDDERS

Section 1: Purpose

The purpose of this document is to provide general and specific information for the use by suppliers in

submitting a bid to supply Henderson County with utility vehicle. All bids and contracts are governed by

Henderson County policy, Section 143-131 of the North Carolina General Statutes, and 2 CFR Part 200

Federal Uniform Administrative Requirements, Cost Principles, and Audit as applicable.

Section 2: Bid Schedule

Listed below are the dates and times by which stated actions must be taken or completed. The County

may determine, in its sole discretion, that it is necessary to change any of these dates and times. Should

changes be required, proper notice will be provided to potential bidders. All listed times are Eastern

standard times.

Action

Bid issued

Deadline for Questions

County Responses

Bids Due

Time

5:00 PM

5:00 PM

5:00 PM

5:00 PM

Date

April 23, 2026

April 29, 2026

April 30,2026

May 4, 2026

Section 3: Bid Contact

Any and all questions, concerns, request for additional information, and alternate product

considerations shall be directed to the Henderson County Finance Department to the attention of the

Lead Purchasing Agent:

Doug Guffey

hcpurchasing@hendersoncountync.gov

Section 4: Bidder Questions

The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the

Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County’s

requirements and terms and conditions are clearly stated. If, after examination of the various

requirements and terms and conditions of this bid, the Bidder believes there are any requirements or

terms and conditions which remain unclear or which restrict competition, the Bidder may request, in

writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder.

The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify

the requirements or conditions questioned by the Bidder.

Requests for clarification, technical questions, and approval of alternate products to this bid must be

received by the County no later than the date shown above in Section 2, entitled “Bid Schedule”, under

Deadline for Questions. The Bidders’ failure to request clarification and submit questions by the date in

the bid schedule above shall be considered to constitute the Bidders’ acceptance of all County

requirements and terms and conditions. The County shall issue addenda reflecting questions and

answers to this bid, if any, and shall be posted to the County’s website at

https://www.hendersoncountync.gov/rfps.

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Commodity Codes

• NAICS 336112Light Truck and Utility Vehicle Manufacturing

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