Project Information

Bid Title

Aerial Fireworks and Pyrotechnic Services

Issuing Agency

The Port of Los Angeles

Location

California

Published Date

Feb 24, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opportunity:	Aerial Fireworks and Pyrotechnic Services
Description:	The City of Los Angeles Harbor Department invites the submittal of proposals to provide aerial fireworks and pyrotechnic services.
Pre-Proposal Conference:	Questions Due: Thursday, March 5, 2026 by 3pm Responses Posted: Thursday, March 12, 2026
Deadline / Proposals Due:	Thursday, March 19, 2026 by 3pm
Contract Administrator:	THerr@portla.org

Attachment Preview

Community Relations

Aerial Fireworks and Pyrotechnic

Services

REQUEST FOR PROPOSALS

February 24, 2026

RAMP ID #227906

February 24, 2026

Prospective Consultants:

SUBJECT: REQUEST FOR PROPOSALS FOR AERIAL FIREWORKS AND PYROTECHNIC

SERVICES

The City of Los Angeles Harbor Department (Harbor Department) invites the submittal of

proposals to provide aerial fireworks and pyrotechnic services. These services shall commence

after a contract is approved by the Board of Harbor Commissioners.

Instructions and forms to be used in preparing the proposal are found in the information

included in the Request for Proposals (RFP).

The schedule for this RFP will be as follows:

Request for Proposals Published

Questions Due

Response Posted

Proposals Due

Tuesday, February 24, 2026

Thursday, March 5, 2026, by 3pm

Thursday, March 12, 2026

Thursday, March 19, 2026, by 3pm

If your firm cannot agree to the requirements exactly as set forth in this RFP, please

do not submit a proposal.

For questions regarding this RFP, please contact Tanisha Herr by email at

Therr@portla.org. Questions must be submitted by 3pm, Thursday, March 5, 2026. Responses

will be posted on the Harbor Department’s website and the Regional Alliance Marketplace for

Procurement (RAMP), at www.rampla.org, on Thursday, March 12, 2026. It is the responsibility of

all proposers to review both websites for any RFP revisions or answers to questions prior to

submitting a proposal in order to ensure their proposal is complete and responsive.

In addition to providing information requested in this RFP, it should be noted that there are

administrative documents that must be submitted with the proposal. Please refer to the Business

Enterprise Programs and Contract Administrative Requirements section of this RFP. In order for

your proposal to be deemed responsive, these documents MUST be included with your

proposal.

All consultants and subconsultants must be registered on RAMP at the time proposals are

due. If selected for award, for-profit companies and corporations must comply with RAMP’s

demographic reporting requirements, per the Mayor’s Executive Directive 35.

Sincerely,

TRICIA J. CAREY

Director, Contracts and Purchasing Division

2

TABLE OF CONTENTS

1. INTRODUCTION..................................................................................................................... 5

1.1 Brief Overview of the Project ............................................................................................................ 5

1.2 The Port of Los Angeles ................................................................................................................... 5

2. PROJECT DESCRIPTION ...................................................................................................... 5

2.1 Project Scope of Work ...................................................................................................................... 5

3. PROPOSAL REQUIREMENTS ............................................................................................... 7

3.1 Proposal Questions .......................................................................................................................... 7

3.2 Proposal Submission ........................................................................................................................ 7

3.3 Evaluation Process and Selection Criteria ....................................................................................... 7

3.4 Proposal Content .............................................................................................................................. 8

3.5 Checklist for RFP Submittal Requirements .................................................................................... 12

4. STANDARD CONTRACT PROVISIONS ............................................................................... 13

4.1 Affirmative Action ............................................................................................................................ 13

4.2 Small/Very Small Business Enterprise Program ............................................................................ 13

4.3 Business Tax Registration Certificate............................................................................................. 13

4.4 Indemnity and Insurance Requirements ......................................................................................... 14

4.5 Conflict of Interest ........................................................................................................................... 19

4.6 Compliance with Applicable Laws .................................................................................................. 19

4.7 Governing Law / Venue .................................................................................................................. 19

4.8 Termination Provision ..................................................................................................................... 19

4.9 Proprietary Information ................................................................................................................... 19

4.10 Trademarks, Copyrights, and Patents ............................................................................................ 20

4.11 Confidentiality ................................................................................................................................. 20

4.12 Notices ............................................................................................................................................ 21

4.13 Termination Due to Non-Appropriation of Funds............................................................................ 21

4.14 Taxpayer Identification Number...................................................................................................... 21

4.15 Service Contractor Worker Retention Policy and Living Wage Policy Requirements .................... 22

4.16 Wage and Earnings Assignment Orders/Notices of Assignments ................................................. 22

4.17 Equal Benefits Policy ...................................................................................................................... 22

4.18 State Tidelands Grants ................................................................................................................... 22

4.19 Contract Solicitations Charter Section 470 (c) (12) ........................................................................ 23

4.20 Recordkeeping And Audit Rights.................................................................................................... 23

3

ATTACHMENTS / EXHIBITS

Exhibit A - Affirmative Action Program Provisions

Exhibit B – Small/Very Small Business Enterprise Program

Exhibit C – Proprietary Small Business Enterprise Application

Exhibit D - Business Tax Registration Certificate (BTRC) Number

Exhibit E - Equal Benefits Ordinance

Exhibit F - RFP Selection Evaluation Form

Exhibit G – City Ethics Commission (CEC) Forms 50 and 55

4

1. INTRODUCTION

1.1 Brief Overview of the Project

The Community Relations Division is soliciting proposals from qualified firms to

provide various pyrotechnic shows (aerial fireworks and close proximity displays such as

traditional firecrackers), to be held at the Port of Los Angeles.

The duration of the contract awarded as a result of this RFP is expected to be three

years from the date of execution of the agreement.

1.2 The Port of Los Angeles

The Port of Los Angeles is America’s Port®, the nation’s premier gateway for

international commerce and the busiest seaport in the Western Hemisphere. Located in

San Pedro Bay, 25 miles south of downtown Los Angeles, the Port encompasses 7,500

acres of land and water along 43 miles of waterfront.

The Port features both passenger and cargo terminals, including cruise, container,

automobile, breakbulk, dry and liquid bulk, and warehouse facilities that manage billions of

dollars’ worth of cargo each year. One of the world’s busiest seaports and leading gateway

for international trade in North America, the Port of Los Angeles has ranked as the number

one container port in the United States each year since 2000. In 2025, the Port handled a

total of 10.2 million container units.

The Port of Los Angeles is a department of the City of Los Angeles (also known as

the Los Angeles Harbor Department) and is governed by the Los Angeles Board of Harbor

Commissioners, a panel appointed by the Mayor of Los Angeles. Although the Port is a

City department, it is not supported by City taxes. Operating as a landlord port with more

than 200 leaseholders, the Port instead generates its revenues from leasing and shipping

service fees. The Port’s jurisdiction is limited to the Harbor District, which includes property

in San Pedro, Wilmington, and Terminal Island.

2. PROJECT DESCRIPTION

2.1 Project Scope of Work

Contractor shall be responsible for the following:

1. Set up and perform an Aerial Fireworks Display (“Display”) at a date, time, and

location agreed upon with the Community Relations Division of the Harbor

Department;

2. Delivery, storage, set-up, and clean-up of all pyrotechnic materials and related

equipment;

5

Commodity Codes

• NAICS 541370Surveying and Mapping (except Geophysical) Services
• NAICS 541922Commercial Photography

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