Project Information

Bid Title

Water Street Flooding Improvements

Issuing Agency

City of Dover

Location

Delaware

Published Date

Jan 23, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0013WW

Original Source

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Bid Documents

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Project Description

Bid/Rfp Number	Commodity	Dates	Downloadable Information
26-0013WW	Water Street Flooding Improvements	Non-Mandatory pre-bid meeting is scheduled for February 5, 2026 at 10:00 A.M. at JW Pitts Center Question deadline is February 12, 2026 Bid opening is scheduled for February 26, 2026 at 2:00 P.M.	26-0013WW Post

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City of

Dover

January 23, 2026

To Whom It May Concern:

The City of Dover will receive sealed bids on February 26, 2026, at 2:00 PM local time for the

purpose of contracting for WATER STREET FLOODING IMPROVEMENTS, BID NUMBER 26-

0013WW. The bid must be submitted with one (1) paper copy and one (1) electronic copy on

either a CD/DVD or flash drive in a sealed envelope to: City of Dover Procurement Office, 710

William Street, Dover, DE 19904. All vendors must complete the Intent to Bid notice and send

it via email to doverwhse@dover.de.us or by fax to (302) 736-7178 if they intend to submit a

bid. Any vendor not returning the form may not receive published addenda.

A non-mandatory pre-bid meeting will be held on February 5, 2026, at 10:00 A.M. The meeting

will be at the JW Pitts Center located at 10 Electric Avenue, Dover, DE 19904.

Your submission is not revocable for ninety (90) days following the response deadline indicated

above.

LATE SUBMISSIONS:

A bid received after the closing date and time for receipt of the bids is late and shall not be

considered. It is the responsibility of the submitter to ensure that the bid is received prior to

the closing date and time.

QUESTIONS:

If you have questions concerning this Intent to Bid, they must be made in writing and emailed to

me at doverwhse@dover.de.us. All questions must be submitted no later than February 12, 2026.

All questions will be compiled and answered in the form of an addendum and will be emailed to all

prospective bidders who return the attached ITB notice and will be posted on the City of Dover

web site, https://www.cityofdover.com/bid-procurement. All changes or corrections to this

Intent to Bid will be handled by addenda issued by the Purchasing Office. The receipt of all addenda

must be acknowledged in the bid submission.

The City of Dover reserves the right to request corrections, clarifications, and/or additional

information pertaining to the bidder’s response.

Bids will be opened publicly at the time and place designated in this letter. All bids will be

opened in the presence of the Procurement Manager or his/her designee. The main purpose of

the bid opening is to reveal the name(s) of the bidder(s), not to serve as a forum for

determining the low bidder(s).

The contract shall be awarded within 90 days of the closing date to the bidder who is

determined in writing to be most advantageous to the City. All prices must be held firm for a

minimum of 90 days from the date of the bid opening. The bids and summaries shall not be

open for public inspection until after receipt of a fully executed contract.

Public employees and elected officials must discharge their duties impartially so as to assure

competitive access to governmental procurement by responsible contractors. Moreover, they

should conduct themselves in such a manner as to foster public confidence in the integrity of City

procurement. Dover Code Article II Section 30 (Appendix A of this policy), establishes standards of

ethical conduct among public officials and employees. Vendors participating in the City

procurement will be disqualified from the procurement if the employee, official or vendor is found

to be in violation of the City’s ethical standards and a referral of the matter will be presented to the

Ethics Commission.

Please reference the City of Dover Purchasing Policy if you have any questions at:

https://www.cityofdover.com/media/Purchasing/Policy/Purchasing%20Policy%20Final%2005-23-

2022.pdf.

The City of Dover reserves the right to waive technicalities, to reject any or all submissions, or any

portion thereof, to advertise for new bids, to proceed to do the work otherwise, or to abandon the

work, if in the best interest of the City.

All vendors must completely fill out, sign, date, and return the attached “Consent for

Disclosure Under the Freedom of Information Act (FOIA)” form with their submission. Failure

to return the completed form will be deemed consent to the disclosure of all information

included in the submission after the receipt of a signed contract or issuance of a purchase

order. Any and all proprietary information contained within the bid must be isolated and

clearly marked. The cover must indicate that the bid contains such information.

Minority, women, veteran, service-disabled, veteran, and individuals with disabilities owned

vendor preference shall be three percent (3%) of the value of the award. The vendor must

identify qualification and claim to the preference on the submitted bid documents. The

vendor must provide authoritative proof of minority ownership such as identification in the

certification directory maintained by the State of Delaware Office of Supplier Diversity to

qualify for this preference. This preference is to be considered as a stand-alone and cannot be

added to any other preference that may be allowed. This preference shall not apply to

subcontractors.

Local vendor preference shall be considered for materials, equipment, construction contracts,

and utility contracts. Local vendor preference shall be three percent (3%) of the annual value of

the award. The term local vendor is defined as a gradually increasing range with preference

assigned as follows:

Rule 1: Vendor located within the city limits of the City of Dover.

Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor

qualifies under rule 1)

Rule 3: Vendor located within the State of Delaware (applicable only if no vendor

qualifies under rules 1 & 2)

In the event that no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be

awarded. The vendor must identify qualification and claim to the preference on the

submitted bid documents. This preference is to be considered as stand-alone and cannot be

added to any other preference that may be allowed.

A bid bond or certified check in the amount equivalent to ten percent (10%) of the proposal

amount shall be required with each proposal. Acceptable bid security shall be limited to a bid

bond in a form satisfactory to the City underwritten by a company licensed to issue bid bonds in

this state or a bank certified check. If a bid does not comply with security requirements, it shall be

rejected as being non-responsive. The check or bid bond of the bidder to whom the contract is

awarded will be forfeited to the City of Dover as liquidated damages in case the contract and

performance bond are not executed within fifteen days after receiving official notification of

award.

A performance bond shall be required from the successful bidder for a construction contract. Such

a bond shall be for the full amount of the contract. If the contractor fails to provide such a bond or

a binder within fifteen days of the award of the contract, the award of the contract or the contract

shall be void. The bond shall be released by the City of Dover upon successful completion of the

contract and upon a detailed inspection of the contracted work.

In the event the contractor does not fulfill its obligations under the terms and conditions of this

contract, the City of Dover may contract for an equivalent product on the open market. Any

difference in cost between the contract prices herein and the price of open market product shall be

the responsibility of the contractor. Under no circumstances shall monies be due the contractor in

the event open market products can be obtained below contract cost. Any monies charged to the

contractor may be deducted from an open invoice.

Neither the contractor nor the City of Dover shall be held liable for non-performance under the

terms and conditions of this contract due but not limited to, government restriction, strike, flood,

fire, or unforeseen catastrophe beyond either party's control. Each party shall notify the other in

writing of any situation that may prevent performance under the terms and conditions of this

contract.

Vendors must provide references to the City of Dover upon request. Vendor references may be

checked to verify the bidder’s ability to perform the contract requirements, the quality of work,

and the ability to meet obligations.

ENVELOPES MUST BE MARKED “WATER STREET FLOODING IMPROVEMENTS, BID NUMBER

26-0013WW.” No faxed or emailed bids will be accepted.

The City of Dover shall have the right to reject any or all bids if deemed to be in the best

interest of the City, such as but not limited to local vendor preference and minority vendor

preference while awarding.

Sincerely,

Barry Wolfgang

Contract and Procurement Manager

City of Dover

(302) 736-7795

www.cityofdover.com

City of

Dover

INTENT TO BID NOTICE

ITB Number: 26-0013WW

ITB Opening: February 26, 2026 at 2:00 P.M.

Description: Water Street Flooding Improvements

If you are interested in the Intent to Bid described above, you can download it in Adobe PDF

format from our web site http://www.cityofdover.com/bid-procurement. Any amendments or

other additional information related to this solicitation will be posted with the original

document on the web site.

If you do not have internet access and want to receive this Intent to Bid, all subsequent

amendments, or additional information on the bid package, please provide the requested

information to:

The City of Dover

Purchasing Office

710 William Street

Dover, DE 19904

Fax: (302) 736-7178, attention Procurement Manager

E-mail: doverwhse@dover.de.us

Please complete the following and return this form to the City of Dover Purchasing Office.

Company:

Address

Vendor Response /Request

No submission at this time, please retain on

vendor list

Please send complete bid package

Contact:

I will download the bid package

Phone

I intend to submit

Email

I do not intend to submit

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors

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