Project Information

Bid Title

Automotive Fuel/Gas

Issuing Agency

Jefferson Parish Sheriff's Office

Location

Louisiana

Published Date

Dec 10, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-JAN-0701

Original Source

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Project Description

Bid Number:	26-JAN-0701
Bid Title:	Automotive Fuel/Gas
Category:	JPSO - Bids
Status:	Open

Publication Date/Time: 12/10/2025 6:00 AM Publication Information: The New Orleans Advocate Closing Date/Time: 1/7/2026 10:00 AM Download Available: Yes Fee: N/A Related Documents: 25-JAN-0701 Automotive FuelGas BID INSTRUCTIONS - MATERIALS AND SUPPLIES (Sam.gov) (rev 10-2022)

Attachment Preview

JPSO Bid # 26-JAN-0701

Automotive Fuel/Gas

Contact: Director Larry Smith

504-832-2456

INVITATION TO BID

JEFFERSON PARISH SHERIFF’S OFFICE

1233 WESTBANK EXPRESSWAY ROOM 411 HARVEY, LA 70058

Bids/Request for proposals may be submitted to the purchasing division until

10:00 a.m. Wednesday January 7, 2026. The bid will be publicly opened at 10:00a.m., Wednesday January 7, 2026.

ITEM

NO.

NOTE: Only bids written in ink or typewritten and properly signed by a member

of the firm or authorized representative, will be accepted.

Pencil and/or photographic copies of signatures disqualify bid.

DESCRIPTION OF ARTICLES

THE JEFFERSON PARISH SHERIFF'S OFFICE IS NOW

ACCEPTING BIDS ON: AUTOMOTIVE FUEL/GASOLINE

UNIT PRICE QUOTED

TOTALS

1.

GASOLINE ON-SITE CONSIGNED

Quoted Markup Per Gallon for Consigned Gasoline

dispensed from JPSO on-site tanks:

$ _____________________

Quoted Freight Charge Per Gallon for Consigned Gasoline

dispensed from JPSO on-site tanks:

$ _____________________

Total Bid Markup for Consigned Gasoline

dispensed from JPSO on-site tanks

(Total Must remain fixed for Term of Contract):

$ _____________________

2.

DIESEL FUEL ON-SITE CONSIGNED

Quoted Markup Per Gallon for Consigned Diesel Fuel

dispensed from JPSO on-site tanks:

$ _____________________

Quoted Freight Charge Per Gallon for Consigned Diesel Fuel

dispensed from JPSO on-site tanks:

$ _____________________

Total Bid Markup for Consigned Diesel Fuel

dispensed from JPSO on-site tanks

(Total Must remain fixed for Term of Contract):

$ _____________________

GASOLINE OFF-SITE (RETAIL/COMMERCIAL

3.

STATIONS)

Quoted Markup Per Gallon for Gasoline Purchased at

Off-site Retail or Commercial Fueling Stations:

$ _____________________

Quoted Freight Charge Per Gallon for Gasoline Purchased at

Off-site Retail or Commercial Fueling Stations:

$ _____________________

Total Bid Markup for Gasoline Purchased at

Off-site Retail or Commercial Fueling Stations

(Total Must remain fixed for Term of Contract):

$ _____________________

DIESEL FUEL OFF-SITE (RETAIL/COMMERCIAL

4.

STATIONS)

Quoted Markup Per Gallon for Diesel Fuel Purchased at

Off-site Retail or Commercial Fueling Stations:

$ _____________________

Quoted Freight Charge Per Gallon for Diesel Fuel Purchased at

Off-site Retail or Commercial Fueling Stations:

Total Bid Markup for Diesel Purchased at

Off-site Retail or Commercial Fueling Stations

(Total Must remain fixed for Term of Contract):

$ _____________________

1

JPSO Bid # 26-JAN-0701

Automotive Fuel/Gas

Contact: Director Larry Smith

504-832-2456

ITEM

NO.

5.

DESCRIPTION OF ARTICLES

BULK FUEL LOADED INTO JPSO BOBTAIL

TRUCK

LOCAL/NEARBY BULK FUEL (In New Orleans Area)

Quoted Markup Per Gallon for Gasoline or Diesel Fuel

Loaded into JPSO owned and operated Bobtail Truck at Local

(New Orleans Area) Bulk Plant or Refiner Terminal NOTE 1:

UNIT PRICE QUOTED

$ _____________________

TOTALS

REMOTE BULK FUEL (Out of New Orleans Area)

Quoted Markup Per Gallon for Gasoline or Diesel Fuel

Loaded into JPSO owned and operated Bobtail Truck at Remote

(not in local New Orleans Area) Bulk Plant or Refiner Terminal

and this markup would only apply during Times of Emergency NOTE

2:

$ _____________________

NOTE 1: JPSO certified driver shall operate Bobtail truck.

Contractor must provide a bulk plant for loading bobtail truck with

gasoline and diesel fuel or provide methods for JPSO truck to be

loaded at a nearby Refiner Terminal.

NOTE 2: During Emergencies, if it becomes necessary for JPSO

Bobtail truck to be loaded at a remote refiner terminal or bulk plant

(not local or nearby), Contractor must provide access to remote

refiner terminal or bulk plant for loading of bulk fuel.

6.

EMERGENCY PLAN – FULLY LOADED FUEL

TRANSPORTS PARKED AT JPSO ON-PREMISE

LOCATIONS BEFORE, DURING & AFTER

HURRICANE EMERGENCY

Per Hour

Quoted Hourly Rate for Each Transport Truck with Fully Loaded

Each

Tanker Trailer with Gasoline and/or Diesel Fuel NOTE 3:

$ _____________________ Truck

Quoted Markup Per Gallon for Gasoline or Diesel Fuel removed

from Transport Truck/Trailer while it is parked at JPSO designated

Properties prior to and during Hurricane Emergency NOTE 4:

Per

$ _____________________ Gallon

NOTE 3: See bid specifications for expected emergency plan

services required. Rate Quoted should be the hourly rate for each

transport ordered to be parked fully loaded at JPSO designated

properties prior to and during Hurricane Emergency.

NOTE 4: See bid specifications for expected emergency plan

services required and see the Bid Pricing Requirements for

explanation of cost basis for emergency fuel removed from the

transport truck. Any fuel removed or unloaded from the fully

loaded transport truck shall be billed to JPSO at the per gallon

markup herein quoted.

Please be sure your firm name is clearly marked on the

envelope in which your bid is submitted for proper

CASH DISCOUNT

% DAYS

identification.

TOTAL PRICE OF ALL

ITEMS

______________________________________________________

Firm/Company Name

_________________________________________________

Printed Name/Title

______________________________________________________

Address

_________________________________________________

Signature

______________________________________________________

City

State

Zip

_________________________________________________

Email Address

_________________________________________________

Sam.gov #

2

JPSO Bid # 26-JAN-0701

Automotive Fuel/Gas

Contact: Director Larry Smith

504-832-2456

The proposal shall be for a term of two (2) years, commencing with

the awarding of the contract, with two two-year options to renew.

FOR DISPENSING OF ON-SITE AND OFF-SITE

CONSIGNMENT MOTOR FUELS, EAST AND WEST BANK

FOR JPSO FLEET MANAGEMENT

Quantities listed are for bidding purposes only. Actual requirements may be more or less than

quantities listed.

Jefferson Parish Sheriff's Office reserves the right to award contract or place orders on a lump

sum or Individual item basis or such combination, as shall, in its judgment, to be in the best

interest of Jefferson Parish Sheriff's Office.

BID INSTRUCTIONS:

It is the intent of the specification to provide for the purchase of on-site and off-site consignment

motor fuels for the Jefferson Parish Sheriff's Office, Louisiana, East and West Banks, and Grand

Isle. Award shall be based on the on and off-site consignment fee price per gallon for both

branded and unbranded motor fuels in conjunction with the estimated fuel usage and on the total

number of sites conveniently located to address the needs of Jefferson Parish Sheriff's Office.

Contractor shall invoice Jefferson Parish Sheriff' Office on a weekly basis for only the motor

fuels dispensed into authorized vehicles. Annual usage of motor fuel by Jefferson Parish is

approximately one million five hundred thousand (1,500,000) gallons.

BONDS

PERFORMANCE BOND:

A “performance bond” will be required. Such performance bond shall be in an amount equal to

the margin per gallon times the estimated number of gallons per year. Bidders must submit

proof of currently having a bonding agency.

If the successful bidder does not provide a performance bond within thirty (30) days, his/her bid

will be disqualified and the project will be awarded to the next or subsequent bidder.

QUESTIONS/ADDITIONAL INFORMATION:

Questions on this proposal should be directed to Director Larry Smith at 504-832-2456 or email

to smith_lh@jpso.com, no later than five (5) working days prior to bid opening.

3

JPSO Bid # 26-JAN-0701

Automotive Fuel/Gas

Contact: Director Larry Smith

504-832-2456

CONTRACTOR’S REQUIREMENT:

The successful contractor shall have thirty (30) days from the date of the award letter in which to

implement this system. The contractor, at his sole cost, shall furnish all necessary hardware and

software needed to implement the proposed automated fuel system. Also, the contractor shall

provide, at his cost, all cards, including replacements for a one card system

The contractor shall provide the routine maintenance of all equipment on all of the fuel islands.

Replacement of the following items resulting from misuse by the owner (Jefferson Parish

Sheriff's Office) shall be paid for at the cost bid for each: hose, nozzle, hose retractor, dispensers,

hose breakaway couplings and shear valve.

Jefferson Parish Sheriff's Office reserves the right to supply parts meeting manufacturer’s

specifications. Any parts not listed on this form should be at supplier’s actual invoice price

(forward to Fleet Management). The parts furnished must be equal, or equivalent to O.E.M. or

name brand products.

In an emergency situation, weather, fuel shortage, flooding, etc., the contractor shall ensure that

the owner (Jefferson Parish Sheriff's Office) has adequate fuel supply for daily operations. The

Jefferson Parish Sheriff's Office shall be first priority should fuel be rationed during the life of

the contract.

Jefferson Parish Sheriff's Office:

The Jefferson Parish Sheriff's Office, at its cost, will provide the necessary data/phone services

for all communications to record the fuel transactions to the supplier. Power will be provided for

all necessary equipment to operate the fuel dispensers.

ON-CONSIGNMENT REQUIREMENTS:

On-Consignment, for the purpose of the bid, shall be described as follows:

1. Motor fuels (the physical inventory) as listed owned and maintained by Contractor in

JPSO tanks at its on-premise locations and made available for exclusive use by JPSO on-

consignment.

2. Fuel Inventory management including monitoring inventory levels for scheduling and

making fuel deliveries only, not for environmental compliance.

3. Pump totalizer accounting provided by contractor, who shall install island card reader

equipment at the on-premise locations for activating fuel dispensers, tracking and billing

consigned fuel dispensed through the fuel dispensing equipment.

4. Routine facilities management. Including equipment maintenance service management

for Contractor owned equipment.

4

JPSO Bid # 26-JAN-0701

Automotive Fuel/Gas

Contact: Director Larry Smith

504-832-2456

5. Assume the cost of small or insignificant inventory shortages. “Small or insignificant

inventory shortages” defined as shortages that fall within 100 gallons per month per tank.

Any larger more significant Inventory shortages caused by JPSO dispenser malfunction

(i.e. defective meter or pulsar) shall be brought to JPSO attention quickly and billed

promptly. Contractor shall coordinate any dispenser repairs determined necessary and

bring to the attention of JPSO for immediate approval of the expenditure (to be billed to

JPSO for repairs to its dispensing equipment only).

6. Providing a secure access system (i.e., vehicle card and employee pin number) required

to activate fuel dispensing.

7. Any replacement cards should be delivered within 24 hours. At contractor expense.

REPORTS:

Contractor, at its sole expense, shall provide weekly reporting to the Jefferson Parish Sheriff's

Office to substantiate the fuel invoice. The required weekly report shall include the following:

1. Vehicle department

2. Vehicle number and description

3. Date and time of fueling

4. Name of employee

5. Location of fueling

6. Vehicle mileage

7. Gallons dispensed into vehicle

8. Type of fuel

9. Price and extended total of fueling

10. Miles per gallon of vehicle

11. Reporting processed through an online module in a format reasonable accepted and

readily accessible to Jefferson Parish Sheriff' employees.

12. Transaction Data available in electronic format (TAB delimited or fixed length file

format)

Monthly reports shall include the following:

1. Monthly recap of weekly report information

2. Beginning and ending mileage

3. Cost per mile for fuels used for each vehicle

In addition to the reporting requirements, the approved vendor shall provide a limited number of

authorized Jefferson Parish Sheriff's Office employees with 24-hour fuel card permission access

with individualized log in information. These limited, authorized users will be established by

Fleet Management. This will allow Jefferson Parish Sheriff's Office the ability to directly and

immediately modify restrictions to fuel card controls for Jefferson Parish Sheriff's Office

5

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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