Project Information

Bid Title

Fleet Vehicle Maintenance & Repair Services RFP

Issuing Agency

New Britain Housing Authority

Location

Connecticut

Published Date

Mar 11, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

REQUEST FOR PROPOSAL - Solicitation No. 2026-03-VEH-FR

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Project Description

REQUEST FOR PROPOSAL - Solicitation No. 2026-03-VEH-FR
Proposal Due: March 26, 2026, at 3:30 p.m. est.
Fleet Vehicle Maintenance & Repair Services RFP

Attachment Preview

HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN

Request for Proposals

Fleet Vehicle Maintenance and Repair Services

Solicitation Number:

Issue Date:

Submission Due Date:

Time:

Submission Place:

Questions Submissions due Date:

Time:

2026-03-VEH

March 10, 2026

March 26, 2026

3:30 p.m., Local Time

New Britain Housing Authority

16 Armistice St.

New Britain, CT 06053

March 20, 2026

3:00 PM

Direct General Inquiries To:

John Hamilton, Executive Director

jhamilton@nbhact.org

March 20, 2026, NO LATER THAN 3:00 PM

All Answers and Addendums to the Solicitation will

be posted on NBHA’s website: www.nbhact.org

NBHA must receive sealed submittals of the RFP and a fee proposal. Submit one (2) unbound

original,. No electronic submittals will be accepted. Use this page as your Cover Page for your

submission.

Date Submitted: _______________________

Company Name

Address

City, State, Zip Code

Contact Person / Email

Phone/Fax Number

Housing Authority of the City of New Britain - John T. Hamilton, Executive Director

NEW BRITAIN HOUSING AUTHORITY

REQUEST FOR PROPOSALS (RFP)

Vehicle Fleet Maintenance and Repair Services

RFP No.: -2026-03-FR

Issue Date: March 10, 2026

New Britain Housing Authority

16 Armistice Street

New Britain, CT 06053

SECTION 1

INTRODUCTION

The New Britain Housing Authority (NBHA) is seeking proposals from qualified automotive

service providers to perform vehicle fleet maintenance, repair, and related services for the

Authority’s fleet vehicles.

The NBHA fleet consists primarily of:

• Heavy duty pickup trucks (Ford F-250 / F-350 class)

• Cargo/service vans

• SUVs Small/large

• Passenger sedans

Vehicles are used for maintenance operations, inspections, administrative functions, and property

management activities across NBHA developments.

NBHA intends to establish a service contract with one or more qualified repair vendors to

provide routine maintenance and repair services.

SECTION 2

PROCUREMENT SCHEDULE

Event

Date

RFP Issued

March 10, 2026

Questions Due

March 20, 2026

Proposal Submission Deadline March 26, 2026

Evaluation of Proposals

March 30, 2026

Contract Award (anticipated) TBD

Questions must be submitted in writing to:

Executive Office

New Britain Housing Authority

Email: jhamilton@nbhact.org or ygadson@nbhact.org

Responses to questions may be issued through written addenda posted to the RFP notice.

SECTION 3

PROPOSAL SUBMISSION

Sealed proposals must be submitted to:

New Britain Housing Authority

Attn: Executive Office

16 Armistice Street

New Britain, CT 06053

Proposals must be received no later than:

March 26, 2026, at 3 pm

Late submissions may not be accepted.

SECTION 4

SCOPE OF SERVICES

The selected contractor(s) shall provide routine maintenance and mechanical repair services for

NBHA fleet vehicles.

Services may include, but are not limited to:

Preventative Maintenance

• Oil changes (standard and synthetic)

• Tire rotation

• Tire balancing

• Tire replacement

• Wheel alignment

• Brake inspection and repair

• Filter replacement

Mechanical Repairs

• Engine diagnostics and repair

• Transmission service and repair

• Cooling system repairs

• Power steering repairs

• Fuel system service

• Exhaust system repair

• Suspension and steering repair

Electrical and System Repairs

• Battery replacement

• Starter and alternator repair

• Electrical diagnostics

• Lighting systems

• Air conditioning system repair

Additional Fleet Services

• Cooling system flush

• Transmission flush

• Fuel injector cleaning

• Preventative maintenance inspections

• Seasonal preparation services

SECTION 5

SERVICE REQUIREMENTS

Contractors must:

• Notify NBHA and receive approval prior to performing major repairs

• Provide written estimates when requested

• Use quality parts meeting manufacturer specifications

• Maintain service records for each vehicle serviced

Emergency repair services may occasionally be required.

SECTION 6

CONTRACT TERM

The contract shall be for:

One (1) year

with the option for NBHA to renew for:

Two (2) additional one-year terms at the Authority’s discretion.

NBHA may award contracts to multiple vendors if determined to be in the best interest of the

Authority.

SECTION 7

MINIMUM QUALIFICATIONS

Proposing vendors must:

• Be properly licensed to perform automotive repair services

• Maintain a commercial repair facility

• Have certified automotive technicians (ASE or equivalent preferred)

• Have experience servicing fleet vehicles

• Maintain adequate insurance coverage

SECTION 8

PROPOSAL CONTENT

Proposals must include:

Company Information

• Company name

• Business address

• Contact person

• Years in business

Experience

Provide information on experience performing fleet maintenance services.

Include references from at least three clients.

Facility Information

Provide the location of the repair facility and distance from NBHA offices.

Pricing

Provide pricing for the services listed in the Fleet Repair Pricing Sheet (Attachment A).

Include:

• Hourly labor rate

• Diagnostic fee (if applicable)

• Standard service pricing

SECTION 9

BID PROTEST

Disagreements over the award of an NBHA contract may occasionally arise between the

Authority and an offeror.

Bid protests must be submitted in writing to the NBHA Executive Director within ten (10) days

of contract award.

The protest must include:

• Name and contact information of the protestor

• Solicitation number and project title

• Detailed statement of the basis for the protest

• Supporting documentation

NBHA will review the protest and issue a written determination.

SECTION 10

EVALUATION AND AWARD

Proposals will be evaluated based on:

Criteria

Weight

Price

40%

Vendor experience

25%

Service location and response time 20%

Technical capability

15%

NBHA reserves the right to:

• Reject any or all proposals

• Waive minor informalities

• Award contracts to one or multiple vendors

Commodity Codes

• NAICS 811111General Automotive Repair
• NAICS 811118Other Automotive Mechanical and Electrical Repair and Maintenance
• NAICS 811198All Other Automotive Repair and Maintenance

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