Project Information

Bid Title

Managed Print Services - Copiers

Issuing Agency

Springfield Public Schools

Location

Missouri

Published Date

Dec 25, 2025

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-037

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	26-037 (Managed Print Services - Copiers)
Issue Date & Time	12/23/2025 02:00:00 PM (CT)
Close Date & Time	1/26/2026 02:00:00 PM (CT)
Question Cut Off Date	1/16/2026 02:00:00 PM (CT)
Notes	In accordance with Section 165.211, RSMo., the Board of Education of The School District of Springfield R-12, hereinafter referred to as the District, is requesting proposals from qualified Offerors for the services listed herein. Offerors must respond online utilizing the e-bid system. (Emailed/faxed copies will not be accepted.) UNLESS OTHERWISE DIRECTED ANY QUESTIONS REGARDING SOLICITATION MUST BE DIRECTED TO THE BUYER OF RECORD THROUGH THE E-BIDDING SYSTEM FOR THIS SOLICITATION. CONTACTING DISTRICT STAFF OTHER THAN THE BUYER OF RECORD VIOLATES POLICY AND IS STRICTLY PROHIBITED. No late responses will be accepted. All correspondence that takes place through the e-bidding system will be incorporated as part of the resulting agreement including but not limited to Questions and Answers, Responses to Questions, and any associated addenda.

Contact Information

Name	Michelle Bentley, CPPO, NIGP-CPP, CPPB
Address	1458 E. Chestnut Expressway Springfield, MO 65802 USA
Phone
Fax
Email

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8790114

Bid Attachments

File Name	Description	File Size
PO Terms and Conditions 07.2025.pdf (please login to view this document)	PO Terms and Conditions Rev 07.25	68 KB	329528	6806293
Substitute_W9 Plus.pdf (please login to view this document)	Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or deviations may deem your response as non-responsive.	484 KB	329528	3477925
FELONY_CONVICTION_NOTIFICATION_FORM (1).pdf (please login to view this document)	Felony Conviction Notification Form: Please complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or deviations may deem your response as non-responsive.	75 KB	329528	3477939
FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT.pdf (please login to view this document)	Federal Work Authorization Program Affidavit: Please complete the form as provided and upload here. Do not include any additional documentation with the form, including but not limited to additional terms and conditions, quotes, etc. Any exceptions and/or deviations must be noted in the attribute section of this solicitation	84 KB	329528	3735164
General Contract Requirements RFP WITH RENEWALS.pdf (please login to view this document)	General Contract Requirements RFP WITH RENEWALS	238 KB	329528	6799624
Evaluation Criteria 2 Draft.docx (please login to view this document)	Evaluation Criteria 2.  Please complete this form and upload under response attachments.   The response needs to stay in the format attached and the response should be added under each question.  Any additional information included or uploaded will not be considered in the evaluation of the RFP.	34 KB	329528	7099112
Copier Information (location, type, count).xlsx (please login to view this document)	District Copier Information (model, location)	28 KB	329528	7108542
26-037 SCOPE OF WORK - MANAGED PRINT SERVICES - COPIERS - FINAL.pdf (please login to view this document)	***SCOPE OF WORK***	641 KB	329528	7109008

Commodity Codes

• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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