Project Information

Bid Title

Annual Assembly and Disassembly of the Jimmy Carnes Track for ACSEC

Issuing Agency

Alachua County

Location

Florida

Published Date

Jul 22, 2026

Closing Date

Aug 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Annual Assembly and Disassembly of the Jimmy Carnes Track for ACSEC

Addenda: 0

Release Date: 7/22/2026

Due Date: 8/19/2026

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Annual Assembly and Disassembly of the Jimmy Carnes Track for ACSEC

Invitation To Bid

Tourism & Economic Development

65062 , 90683 , 95110 , 95383 , 96168

Project ID: ITB 27-104-PM

Release Date: Wednesday, July 22, 2026

· Due Date: Wednesday, August 19, 2026 2:00pm

Posted Wednesday, July 22, 2026 10:30am

All dates & times in Eastern Time

Draft Response No Bid27 days, 16 hours, 14 minutes

Post Information

Posted At:Wed, Jul 22, 2026 10:30 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Alachua County Sports & Events Center (ACSEC) is a 130,000+ sq. ft. facility owned and managed by Alachua County's Tourism and Economic Development Department. A community asset built to drive economic growth through tourism, the ACSEC features the only state-of-the-art World Athletics Compliant track in the state of Florida, with a 200m portable banked 6-lane track and permanent 60m 8-lane sprint lanes all with Mondo surfaces. The facilities feature dual throwing areas, two long jump/triple jump runways, two high jump areas, and one pole vault runway.

From January through March, the Jimmy Carnes track brings thousands of athletes to the community for indoor track & field season. Indoor track & field season at the ACSEC consists of a blend of created, rental, and bid events with the goal of activating the facility every week of season. Alachua County currently operates six (6) of its own created track & field meets throughout the season.

Understanding the importance of technical expertise in the sport of track & field, Alachua County is issuing this RFP to select a vendor to provide services in the assembly and decommissioning of the indoor track facilities in December and March of each year.

Background

Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.

Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

Timeline

Solicitation Release Date:

July 22, 2026

Question Submission Deadline:

August 9, 2026, 12:01am

Solicitation Submission Deadline:

August 19, 2026, 2:00pm

The scheduled solicitation opening will occur via Zoom during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.

Join Zoom Meeting
https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1
Meeting ID: 878 0278 6974
Passcode: 581222

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Join instructions
https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM

If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service).

Commodity Codes

• NAICS 332710Machine Shops
• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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