Project Information

Bid Title

Citywide Naming Rights & Sponsorship

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Feb 21, 2025

Closing Date

Mar 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

11-25-LS

Original Source

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Bid Documents

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Project Description

Project ID: 11-25-LS

Title: Citywide Naming Rights & Sponsorship

Addenda: 0

Release Date: 2/6/2025

Due Date: 3/3/2025

Post Information

Posted At:Thu, Feb 6, 2025 8:10 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of New Smyrna Beach, Florida (the “City”) is seeking responses from qualified and experienced firms, hereinafter referred to as the Contractor or Proposer, to provide Naming Rights and Sponsorship Services for the City, in accordance with the terms, conditions, and specifications contained in this solicitation.

Services include but not limited to developing a program for naming rights and obtaining sponsorships for City events that are periodic, signature and community based.

Background

The City serves an area of 41.6 square miles in size and serves a population of approximately 32,400. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.

The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Report s.

The City of New Smyrna is exempt from any and all state, local and federal taxes.

Timeline

Issue RFP Notice:

February 6, 2025

Deadline for Written Questions:

February 14, 2025, 5:00pm

Proposal Submission Deadline:

March 3, 2025, 5:00pm

Opening of Submittals:

March 4, 2025, 9:00am

Microsoft Teams Meeting, Call in (audio only)
Dial in by phone: 786-636-1338,
Phone conference Meeting ID: 354 527 020#

Evaluation Meeting:

March 11, 2025

Microsoft Teams Meeting, Call in (audio only)
Dial in by phone: 786-636-1338,
Phone conference Meeting ID: 482 348 70#

Recommendation of award to City Commission:

April 8, 2025

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