Project Information

Bid Title

Hamburg Center Grounds Maintenance

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 13, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066013

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/01/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066013	Solicitation/Project Title:	Hamburg Center Grounds Maintenance
Description:	This solicitation is for general grounds maintenance required at the Hamburg Center in Windsor Township, Berks County at 3560 Old Route 22, Hamburg, PA. All quantities are estimated. All bidders must submit their bids electronically through the Commonwealth’s electronic system (SRM) via the PA Supplier Portal:  www.pasupplierportal.state.pa.us If you experience difficulty with the bidding, please contact the Supplier Service Center at (877) 435-7363 and choose option #1. No mailed bids will be accepted. All line items must be bid, or your bid will be considered void. The service period shall be for two (2) years, commencing on the validity start date listed on the fully executed purchase order (PO).  This PO will have three one-year renewal options. The bid prices may be adjusted for each renewal period based solely upon any increases as indicated in the Federal CPI for that month and year as compared to the CPI baseline of July 2026. Each renewal option shall be at mutual consent. The Commonwealth reserves the right, upon notice to the Contractor, to extend any single term of the Contract for up to three (3) months upon the same terms and conditions. A public bid opening will be held virtually via Microsoft Teams on Wednesday, May 20, 2026, at 11:00 A.M. (EST). Please contact Jodi Wilson (jodwilson@pa.gov) for a meeting invitation. All questions pertaining to this solicitation should be submitted in writing to Jodi Wilson (jodwilson@pa.gov) and must be made prior to Thursday, May 14, 2026, at 11:00 A.M. (EST). All questions and answers will be posted to the solicitation in eMarketplace for public viewing. A pre-bid conference will be held virtually via Microsoft Teams on Thursday, May 7, 2026, at 9:30 A.M. (EST). Please contact Jodi Wilson (jodwilson@pa.gov) for a meeting invitation. Suppliers may visit the site by appointment only. Site visits should be scheduled by contacting Jodi Wilson (jodwilson@pa.gov). The PO created from this solicitation will have an additional line item for parts allowance.  An allowance of $5,000.00 per year will be allotted for parts.  Vendor is required to submit documentation with invoices for the cost of the parts. PennDOT has designated this contract as a Small Business Procurement to provide DGS-certified small businesses with opportunities to compete against other DGS-certified small businesses for Commonwealth agency and DGS statewide contracts under the Small Business Procurement Initiative (SBPI) set forth in Executive Order 2011-09. Only certified small businesses are eligible to submit a bid and receive an award. The small business requirements and certification process can be found on the following site: https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	3560 Old Route 22 Hamburg  Pa
County:	Berks	Duration:	2 Year Initial Term with 3 one-year renewal options

Contact Information
First Name:	Jodi	Last Name:	Wilson
Phone Number: (XXX-XXX-XXXX)	717-425-7861	Email:	jodwilson@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/01/26
Solicitation Due Date:	05/20/26	Solicitation Due Time:	11:00 AM
Solicitation Opening Date:	05/20/26	Solicitation Opening Time:	11:00 AM
Opening Location:	Virtually Via Microsoft Teams On Friday  May 20  2026  At 11 00 Am  Est  Please Contact Jodi Wilson  Jodwilson Pa Gov For A Meeting Invitation
No. of Addendums:	2
Amended Date:	05/13/26

Related Solicitation Files

Original Files Terms and Conditions.pdf Worker Protection and Investment Cert Form (BOP 2201).docx DomesticWorkforceUtilizationCertificationForm_MultipleAward.pdf SOW Hamburg Center Mowing Snow Removal and Grounds Maintenance Final REVISED 05.11.2026.pdf Flyers/Addendums OS-34 Addendum 1- IFB 6100066013.pdf OS-34 Addendum 2- IFB 6100066013.pdf

Attachment Preview

Table of Contents

SAP

PART I - GENERAL INFORMATION ...................................................................................................................... 3

I.1 IFB-001.1 Purpose (Oct 2006) ............................................................................................................................... 3

I.2 IFB-001.1b Purpose - Restricted Small Business Procurement (July 2012).......................................................... 3

I.3 IFB-005.1 Type of Contract (Oct. 2006)................................................................................................................ 3

I.4 IFB-008.1A Pre-bid Conference (Oct. 2006) ......................................................................................................... 3

I.5 IFB-009.1 Questions (February 2012).................................................................................................................... 3

I.6 IFB-010.1 Addenda to the IFB (Oct. 2006)............................................................................................................ 3

I.7 IFB-011.1B Submission of Bids – Electronic Submittal (May 2011).................................................................... 3

I.8 IFB-013.2 Small Business Procurement (July 2012) ............................................................................................. 4

I.9 IFB-024.1 Bid Protest Procedure (April 2016) ...................................................................................................... 4

I.10 IFB-025.1 Electronic Version of this IFB (Oct 2006).......................................................................................... 4

I.11 IFB-029.1 Prices (Dec 6 2006)............................................................................................................................. 4

I.12 IFB-031.1 Alternates (Oct 2013).......................................................................................................................... 4

I.13 IFB-032.1 New Equipment (Nov 2006) ............................................................................................................... 5

I.14 I-IFB-033.1 Modification or Withdrawal of Bid (Nov 2006) .............................................................................. 5

I.15 I-IFB-034.1 Rejection of Bids (Nov 2006) .......................................................................................................... 6

I.16 Submission-001.1 Representations and Authorizations (February 2017) ............................................................ 6

PART II - REQUIREMENTS ..................................................................................................................................... 8

II.1 II-IFB-008.1b Lobbying Certification and Disclosure – Electronic Submission. (Oct 2006). ............................. 8

II.2 II-IFB-016.1 Post-Submission Descriptive Literature (Dec 2006) ....................................................................... 8

II.3 II-IFB-018.1b Iran Free Procurement Certification and Disclosure – Electronic Submittal (November 2016)... 8

PART III - SELECTION CRITERIA.......................................................................................................................... 9

III.1 III-IFB-001.1a Mandatory Responsiveness Requirements (Oct 2006) ............................................................... 9

III.2 III-IFB-006.1a Method of Award (February 2012) ............................................................................................. 9

III.3 III-IFB-007.1 Awards (May 2011) ...................................................................................................................... 9

III.4 III-IFB-008.1 Tie Bids (Nov 2006) ..................................................................................................................... 9

III.5 III-IFB-009.1 Prompt Payment Discounts (Nov 2006) ....................................................................................... 9

III.6 III-IFB-010.1 Option for Separate Competitive Bidding Procedure (Nov 2006)................................................ 9

PART IV - WORK STATEMENT............................................................................................................................ 10

IV.1 IFB-001.1b Statement of Work (Nov 2006)...................................................................................................... 10

PART V - CONTRACT TERMS and CONDITIONS .............................................................................................. 11

V.1 CONTRACT-001.1b Contract Terms and Conditions (Nov 30, 2006).............................................................. 11

V.2 CONTRACT-002.1b Term of Contract – PO (July 2015).................................................................................. 11

V.3 CONTRACT-002.2b Renewal of Contract Term – Mutual (Oct 2013) ............................................................. 11

V.4 CONTRACT-002.2f Renewal of Contract Term; Adjusted Prices – Index Based (Oct 2013) .......................... 11

V.5 CONTRACT-002.3 Extension of Contract Term (Nov 30 2006) ...................................................................... 11

V.6 CONTRACT-003.1c Signatures - PO (July 2015) ............................................................................................. 11

V.7 CONTRACT-004.1a Definitions (Oct 2013)...................................................................................................... 12

V.8 CONTRACT-004.2 Defintions (February 2024)................................................................................................ 12

V.9 CONTRACT-006.1 Independent Prime Contractor (Oct 2006)......................................................................... 13

V.10 CONTRACT-007.01b Delivery of Services (Nov 30 2006) ............................................................................ 13

V.11 CONTRACT-008.1a Warranty. (Oct 2006) ..................................................................................................... 13

V.12 CONTRACT-009.1c Patent, Copyright, and Trademark Indemnity (Oct 2013).............................................. 13

V.13 CONTRACT-009.1d Ownership Rights (Oct 2006) ........................................................................................ 14

V.14 CONTRACT-010.1a Acceptance (Oct 2006)................................................................................................... 14

V.15 CONTRACT-011.1a Compliance With Law (Oct 2006) ................................................................................. 14

V.16 CONTRACT-013.1 Environmental Provisions (Oct 2006).............................................................................. 14

V.17 CONTRACT-014.1 Post-Consumer Recycled Content (June 2016)................................................................ 14

V.18 CONTRACT-014.3 Recycled Content Enforcement (February 2012) ............................................................ 14

V.19 CONTRACT-015.1 Compensation (Oct 2006) ................................................................................................ 15

V.20 CONTRACT-015.1A Compensation/Expenses (Oct 2013) ............................................................................. 15

V.21 CONTRACT-015.2 Billing Requirements (July 2021) .................................................................................... 15

V.22 CONTRACT-016.1 Payment (Oct 2006) ......................................................................................................... 15

V.23 CONTRACT-016.2 Automated Clearing House (ACH) Payments (February 2024) ...................................... 16

V.24 CONTRACT-017.1 Taxes (Dec 5 2006) .......................................................................................................... 16

V.25 CONTRACT-018.1 Assignment of Antitrust Claims (Oct 2006) .................................................................... 16

Page 1

V.26 CONTRACT-019.1 Indemnification (February 2024) ..................................................................................... 16

V.27 CONTRACT-020.1 Audit Provisions (Oct 2006) ............................................................................................ 17

V.28 CONTRACT-021.1 Default (Oct 2013) ........................................................................................................... 17

V.29 CONTRACT-022.1 Force Majeure (Oct 2006)................................................................................................ 18

V.30 CONTRACT-023.1a Termination Provisions (Oct 2013)................................................................................ 19

V.31 CONTRACT-024.1 Contract Controversies (Oct 2011) .................................................................................. 19

V.32 CONTRACT-025.1 Assignability and Subcontracting (Oct 2013) .................................................................. 20

V.33 CONTRACT-026.1 Other Contractors (Oct 2006)........................................................................................... 20

V.34 CONTRACT-027.1 Nondiscrimination/Sexual Harassment (February 2024)................................................. 20

V.35 CONTRACT-028.1 Contractor Integrity (February 2024)............................................................................... 21

V.36 CONTRACT-029.1 Contractor Responsibility (February 2024) ..................................................................... 24

V.37 CONTRACT-029.2 Offset (February 2024)..................................................................................................... 24

V.38 CONTRACT-030.1 Americans with Disabilities Act (February 2024) ........................................................... 24

V.39 CONTRACT-032.1 Covenant Against Contingent Fees (Oct 2006) ............................................................... 25

V.40 CONTRACT-033.1 Applicable Law and Forum (February 2024)................................................................... 25

V.41 CONTRACT- 034.1b Integration (Nov 30 2006)............................................................................................. 25

V.42 CONTRACT-034.2b Order of Precedence - IFB (Dec 6 2006) ....................................................................... 25

V.43 CONTRACT-034.3 Controlling Terms and Conditions (Aug 2011) ............................................................... 25

V.44 CONTRACT-035.1a Changes (Oct 2006)........................................................................................................ 26

V.45 CONTRACT-036.1 Background Checks (January 2023) ................................................................................ 26

V.46 CONTRACT-037.1a Confidentiality (Oct 2013) ............................................................................................. 26

V.47 CONTRACT-045.1 Insurance - General (Dec 12 2006) .................................................................................. 27

V.48 CONTRACT-051.1 Notice (Dec 2006) ............................................................................................................ 28

V.49 CONTRACT-052.1 Right to Know Law (February 2024)............................................................................... 28

V.50 CONTRACT-053.1 Enhanced Minimum Wage Provisions (February 2024).................................................. 29

V.51 CONTRACT-054.1 Worker Protection and Investment (February 2024) ....................................................... 30

V.52 CONTRACT-055.1 Data Breach or Loss (February 2024).............................................................................. 30

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PART I - GENERAL INFORMATION

PART I - GENERAL INFORMATION

I.1 IFB-001.1 Purpose (Oct 2006)

The Commonwealth of Pennsylvania (Commonwealth) is issuing this Invitation for Bids (IFB) to meet the needs of

PA DEPARTMENT OF TRANSPORTATION to satisfy a need for Hamburg Center Grounds Maintenance.

I.2 IFB-001.1b Purpose - Restricted Small Business Procurement (July 2012)

The Commonwealth identified this procurement as fitting the established criteria under the Small Business

Procurement Initiative set forth in Executive Order 2011-09. Accordingly, only those bidders who are certified as a

Small Business through the Department of General Services’ self certification process found at

www.smallbusiness.pa.gov are eligible to submit a bid and be awarded a contract in response to this IFB. In order

to be eligible to receive an award in response to this procurement, the bidder must be certified at the time of bid

opening and include a copy of the certification in the bid response.

I.3 IFB-005.1 Type of Contract (Oct. 2006)

If the Issuing Office enters into a contract as a result of this IFB, it will be a established price contract contract

containing the Contract Terms and Conditions as shown in Part V of this IFB.

I.4 IFB-008.1A Pre-bid Conference (Oct. 2006)

The Issuing Office will hold a pre-bid conference. The purpose of this conference is to provide

opportunity for clarification of the IFB. Bidders should forward all questions before the pre-bid

conference. Bidders may also ask questions at the conference. In view of the limited facilities

available for the conference, Bidders should limit their representation to two individuals per

Bidder. The pre-bid conference is for information only. Any answers furnished during the

conference will not be official until they have been verified, in writing, by the Issuing Office.

Attendance at the pre-bid conference is optional. The pre-bid conference will be held on 05/07/2026 at

VIRTUAL VIA MS TEAMS 9:30 A.M. .

I.5 IFB-009.1 Questions (February 2012)

All questions regarding the IFB must be submitted in writing to the email address of the Issuing Officer provided in

the solicitation. While there is no set timeline for the submittal of questions, questions received within 48 hours

prior to the bid due date and time will be answered at the discretion of the Commonwealth. All questions received

will be answered, in writing, and such responses shall be posted to eMarketplace as an addendum to the IFB. The

Issuing Officer shall not be bound by any verbal information nor shall it be bound by any written information that is

not either contained within the IFB or formally issued as an addendum by the Issuing Office. The Issuing Office

does not consider questions to be a protest of the specifications or of the solicitation.

I.6 IFB-010.1 Addenda to the IFB (Oct. 2006)

If the Issuing Office deems it necessary to revise any part of this IFB before the bid response date, the Issuing Office

will post an addendum to its website at WWW.EMARKETPLACE.STATE.PA.US/ it is the Bidder's responsibility

to periodically check the website for any new information or addenda to the IFB.

I.7 IFB-011.1B Submission of Bids – Electronic Submittal (May 2011)

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a. Bids are requested for the item(s) described in the Invitation For Bids and all the documents referenced in the

form (collectively called the IFB). Bidders must submit their bids through the Commonwealth's electronic

system (SRM).

b. It is the responsibility of each bidder to ensure that its Bid is received through the electronic system prior to

the date and time set for the opening of bids ("Bid Opening Time"). No Bid shall be considered if it arrives after

the Bid Opening Time, regardless of reason for the late arrival.

Bids that are timely received prior to the Bid Opening Time shall be opened publicly in the presence of one or

more witnesses at the time and place designated in this IFB for the Bid opening.

c. Bids must be firm. If a Bid is submitted with conditions or exceptions or not in conformance with the terms

and conditions referenced in the IFB Form, it shall be rejected. The Bid shall also be rejected if the items offered

by the Bidder are not in conformance with the specifications as determined by the Commonwealth.

d. The Bidder, intending to be legally bound hereby, offers and agrees, if this Bid is accepted, to provide the

awarded items at the price(s) set forth in this Bid at the time(s) and place(s) specified.

I.8 IFB-013.2 Small Business Procurement (July 2012)

In order to be eligible to submit a bid in response to this procurement, a bidder must be certified as a Small Business

with the Department of General Services at the time of bid opening. A copy of the Small Business Certification

must be submitted with the bid response. Failure to submit the certification with the bid may result in the bid being

rejected as non-responsive.

I.9 IFB-024.1 Bid Protest Procedure (April 2016)

The Bid Protest Procedure is on the DGS website at

http://www.dgs.pa.gov/Documents/Procurement%20Forms/Handbook/Pt1/Pt%20I%20Ch%2058%20Bid%20Protests.pdf

I.10 IFB-025.1 Electronic Version of this IFB (Oct 2006)

This IFB is being made available by electronic means. If a Bidder electronically accepts the IFB, the Bidder

acknowledges and accepts full responsibility to insure that no changes are made to the IFB. In the event of a

conflict between a version of the IFB in the Bidder's possession and the Issuing Office's version of the IFB, the

Issuing Office's version shall govern.

I.11 IFB-029.1 Prices (Dec 6 2006)

The bid submitted by the successful Bidder will be incorporated into any resulting Contract and the Bidder will be

required to provide the awarded item(s) at the prices quoted in its Bid.

I.12 IFB-031.1 Alternates (Oct 2013)

A Bidder who wants to offer an alternate must notify the Issuing Office in writing, at least five (5) days prior to the

scheduled Bid opening, that the Bidder intends to offer an alternate in its Bid. An "alternate" is a product that

deviates from the requirements of the specifications in its composition, qualities, performance, size dimension, etc.

The written notification from the Bidder must include a complete description of the alternate and must identify the

product's deviations from the specifications. Upon receipt of the notification, the Issuing Office will determine

whether the alternate is acceptable. If the Issuing Office, in its discretion, determines that the alternate is

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acceptable, the Issuing Office will issue a change notice to the invitation for bids that revises the specifications. If

no change notice is issued revising the specification, a Bid offering the alternate will not be considered for award.

If an item or items in the IFB are designated “no substitute,” this provision does not apply and no alternate may be

proposed by a bidder nor will any alternate be considered by the Issuing Office.

I.13 IFB-032.1 New Equipment (Nov 2006)

Unless otherwise specified in this invitation for bids, all products offered by Bidders must be new or

remanufactured. A 'new' product is one that will be used first by the Commonwealth after it is manufactured or

produced. A 'remanufactured' product is one which: 1) has been rebuilt, using new or used parts, to a condition

which meets the original manufacturer's most recent specifications for the item; 2) does not, in the opinion of the

Issuing Office, differ in appearance from a new item; and 3) has the same warranty as a new item. Unless

otherwise specified in this invitation for bids, used or reconditioned products are not acceptable. This clause shall

not be construed to prohibit Bidders from offering products with recycled content, provided the product is new or

remanufactured.

I.14 I-IFB-033.1 Modification or Withdrawal of Bid (Nov 2006)

a. Bid Modification Prior to Bid Opening. Bids may be modified only by written notice or in person prior to the

exact hour and date specified for Bid opening.

1) If a Bidder intends to modify its Bid by written notice, the notice must specifically identify the Bid to be

modified and must be signed by the Bidder. The Bidder must include evidence of authorization for the

individual who signed the modification to modify the Bid on behalf of the Bidder. The Bid modification must

be received in a sealed envelope. The sealed envelope must identify the assigned Collective Number and the

Bid Opening Time, and should state that enclosed in the envelope is a Bid modification

2) If a Bidder intends to modify its Bid in person, the individual who will modify the Bid must arrive in the Bid

Opening Room prior to the Bid Opening Time, show a picture identification and provide evidence of his/her

authorization to modify the Bid on behalf of the Bidder. If a Bidder intends to modify its Bid in person, the

Bidder may do so only in the presence of an agency employee. (The agency employee will observe the

actions taken by the individual to modify the Bid, but will not read the Bid or the modification).

b. Bid Withdrawal Prior to Bid Opening. Bids may be withdrawn only by written notice or in person prior to the

exact hour and date specified for Bid opening.

1) If a Bidder intends to withdraw its Bid by written notice, the notice shall specifically identify the Bid to be

withdrawn and shall be signed by the Bidder. The Bidder must include evidence of authorization for the

individual who signed the bid withdrawal to withdraw the bid on behalf of the Bidder. Except as provided in

Subparagraph c, below, bid withdrawals received after the exact hour and date specified for the receipt of

Bids shall not be accepted.

2) If a Bidder intends to withdraw its Bid in person, the individual who will withdraw the Bid must arrive in the

Bid Opening Room prior to the Bid Opening Time, show a picture identification and provide evidence of

his/her authorization to withdraw the Bid on behalf of the Bidder.

c. Bid Withdrawal After Bid Opening. Bidders are permitted to withdraw erroneous Bids after Bid opening only if

the following conditions are met:

1) The Bidder submits a written request for withdrawal.

2) The Bidder presents credible evidence with the request that the reason for the lower Bid price was a clerical

mistake as opposed to a judgment mistake and was actually due to an unintentional arithmetical error or an

unintentional omission of a substantial quantity of work, labor, material, or services made directly in the

compilation of the Bid.

3) The request for relief and supporting evidence must be received by the Issuing Office within three (3)

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Commodity Codes

• NAICS 561730Landscaping Services

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