Project Information

Bid Title

RFP 02-26 Agent of Record

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Dec 15, 2025

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

02-26

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2026

Primary Contact
Maureen Lynch

Title
RFP 02-26 Agent of Record

Secondary Contact
Caleb Fisher

Number
02-26

Tertiary Contact

Type
Request for Proposal

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The Utilities Commission, City of New Smyrna Beach, Florida dba New Smyrna Beach Utilities (NSBU) is currently fully insured and seeks the services of an Insurance Agent of Record (Agent) to provide innovative benefit plan design and effective health care choices for approximately 180 full-time employees. Insurance Brokers/Agents licensed to do business in the State of Florida are invited to submit proposals to provide service for the following; (a) Group Health Insurance; (b) Group Dental Insurance: (c) Group Basic Life and Accidental Death & Dismemberment Insurance; (d) Group Vision Insurance; (e) Long Term Disability Insurance; and (f) Supplemental Insurance (e.g. short-term disability, cancer, accident, hospital confinement, etc.)

Dates(All times are listed as EST )

Broadcast Date
12/15/2025 8:00 AM EST

Question End Date
12/31/2025 2:30 PM EST

Due Date
1/27/2026 2:30 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 3

Type	Name	Description	File Type
Request for Proposal	RFP 04-26 Agent of Record Final.pdf	RFP 04-26 Agent of Record	PDF
Request for Proposal	2022 Fully Executed Contract-Risk Management Associates.pdf	Previous Agreement	PDF
Request for Proposal	NSBU Medical Claims thru 9.30.25.pdf	Medical Claims through 09 30 25	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RFP Documentation

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 14

Code	Description
[953-6]	Accident Insurance
[953-63]	Life Insurance
[953-37]	Disability Insurance
[953-48]	Health/Hospitalization (Including Dental and Visual Insurance)
[953-52]	Insurance and Insurance Services (Not otherwise classified)
[953-27]	Insurance Claims Processing Services
[953-63]	Life Insurance
[918-69]	Insurance Consulting
[953-52]	Insurance and Insurance Services (Not otherwise classified)
[958-61]	Insurance and Risk Management Services
[953-48]	Health/Hospitalization (Including Dental and Visual Insurance)
[953-6]	Accident Insurance
[953-63]	Life Insurance
[953-80]	Retirement Benefit Plan Insurance

Publications

Total: 1

Publication	Date
Orlando Sentinel Volusia Edition	12/14/2025

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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