Project Information

Bid Title

Request for Proposal (RFP) – Construction Document Printing and Online Hosting Services (PS3098R)

Issuing Agency

Public Building Commission

Location

Illinois

Published Date

Oct 20, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request for Proposal (RFP) – Construction Document Printing and Online Hosting Services (PS3098R)

PROJECT DESCRIPTION

The Public Building Commission of Chicago (PBC) is resoliciting Request for Proposals from firms (including firms proposing to have a controlling interest in Joint Ventures) interested in providing Construction Document Printing and Online Hosting Services.

RFP DOCUMENT(S):

• RFP for Construction Document Printing and Online Hosting Services

PRE-SUBMISSION ACTIVITIES

On Wednesday, November 5, 2025 PBC will host a Non-Mandatory Virtual Pre-Submission Conference at 10:00AM, on ZOOM virtual meeting platform.

To join in, click on the link or call the number below:

Virtual Meeting Link: Construction Document Printing and Online Hosting Services

Meeting Phone Number: 312-626-6799

Meeting ID: 854 5387 6378

Meeting Passcode: None required

Firms interested in submitting a response are strongly encouraged to attend the Pre-Submission Conference.

PRE-SUBMISSION MATERIALS

(To be uploaded once available)

To view related video(s), please click on respective link(s) below:

(To be uploaded once available)

SUBMISSION DEADLINE

Submittals shall be submitted electronically to Patricia Montenegro, Contract Officer at patricia.montenegro@cityofchicago.org and pbc-procurement@cityofchicago.org by 11:00 am on Friday, November 21, 2025.

QUESTIONS

All questions regarding this RFP must be submitted in writing to Patricia Montenegro, Contract Officer at patricia.montenegro@cityofchicago.org and pbc-procurement@cityofchicago.org .

Questions must be received no later than Friday, November 7, 2025 at 12:00PM.

ADDENDA

(To be uploaded once available)

Follow this project on Twitter PBCChi #PBCPrintingandOnlineHostingPS3098R

Public Building Commission of Chicago

Mayor Brandon Johnson, Chairman
Ray Giderof, Executive Director

Office of Inspector General Complaint Hotline

If you see corruption, fraud, waste, or dishonest practices of any kind please report it to the City of Chicago Office of Inspector General (OIG) – PBC’s oversight body. Concerned employees, contractors, consultants, and members of the public may contact OIG via its independent hotline and website.

Telephone Reporting: (833) TALK-2-IG (833-825-5244).

Web Reporting: Online Intake Form – Chicago Office of Inspector General

Attachment Preview

public building commission of chicago

Request for Proposals

Construction Document Printing

and Online Hosting Services

PS3098R

Issued: October 20, 2025

Public Building Commission of Chicago

Richard J. Daley Center, Room 200

50 W. Washington Street

Chicago, Illinois 60602

www.pbcchicago.com

Mayor Brandon Johnson

Chairman

Ray Giderof

Executive Director

CONTACT INFORMATION

FIRM NAME:

CONTACT NAME:

CONTACT TELEPHONE:

CONTACT EMAIL:

ADDRESS:

This Cover Sheet page MUST be submitted with your Submission

(Page Intentionally Left Blank)

TABLE OF CONTENTS

SECTIONS

SECTION I. INTRODUCTION .................................................................................................................................................................... 1

SECTION II. KEY INFORMATION ............................................................................................................................................................. 2

SECTION III. DEFINITIONS ....................................................................................................................................................................... 4

SECTION IV. SCOPE OF SERVICES........................................................................................................................................................ 5

SECTION V. TASK ORDER REQUEST, ACCEPTANCE AND AWARD PROCESS ............................................................................. 10

SECTION VI. EVALUATION CRITERIA .................................................................................................................................................. 11

SECTION VII. SUBMISSION REQUIREMENTS...................................................................................................................................... 13

SECTION VIII. SUBMISSION CHECKLIST ............................................................................................................................................. 15

FORMS

SCHEDULE A – COST PROPOSAL ....................................................................................................................................................... 16

FORM A – LEGAL ACTIONS .................................................................................................................................................................. 20

FORM B – DISCLOSURE AFFIDAVIT .................................................................................................................................................... 22

FORM C – DISCLOSURE OF RETAINED PARTIES .............................................................................................................................. 30

FORM D – MBE/WBE PAST PARTICIPATION....................................................................................................................................... 33

FORM E – REFERENCES ....................................................................................................................................................................... 36

EXHIBITS

EXHIBIT A – INSURANCE REQUIREMENTS......................................................................................................................................... 38

EXHIBIT B – SAMPLE FORM OF AGREEMENT ................................................................................................................................... 41

EXHIBIT C – SAMPLE PBC TASK ORDER AND PBC DISTRIBUTION LIST ....................................................................................... 51

EXHIBIT D – SPECIAL CONDITIONS REGARDING UTILIZATION OF MINORITY AND WOMEN OWNED BUSINESS

ENTERPRISES FOR PROFESSIONAL SERVICES .............................................................................................................................. 55

SECTION I

INTRODUCTION

A. INTRODUCTION

The Public Building Commission of Chicago (“Commission” or “PBC”) has enhanced education, safety, and recreation across the region by

building or renovating hundreds of schools, city colleges, libraries, parks, fire houses, police stations and other public facilities. Created as an

independent governmental unit, the PBC plans, designs and builds facilities that reflect the highest standards of environmental and economic

sustainability. PBC User Agencies include the City of Chicago, Cook County, City Colleges of Chicago, Chicago Department of Transportation,

Chicago Public Library, Cook County Forest Preserve District, Chicago Public Schools, Chicago Park District, and other municipalities. Beginning

with land acquisition, the PBC's professional staff may manage each project through planning, financing, site preparation and remediation, design,

construction and furnishing, functioning as a single point of responsibility for "turn-key" development.

The Commission may solicit bids for various construction-related projects undertaken by the Commission on behalf of various User Agencies.

Projects may consist of the construction and/or renovation of buildings and facilities to be used by various agencies in the furnishing of

governmental, health, safety and welfare services. The range of projects that may be solicited includes anywhere from major capital improvements

to the remodel of a single existing bathroom, the addition of a fence on a property or general site work.

The Commission, through this Request for Proposals (“RFP”), solicits the proposal of qualified firms (including firms proposing to have a controlling

interest in Joint Ventures) (“Proposals”) to provide Construction Document Printing and Online Hosting Services (“Services”) to the Commission.

It is the intention of the Commission to select up to four (4) firms to provide the Services. PBC reserves the right to select more or less than four

firms to provide the Services.

Firms seeking to be selected (“Respondent”) to provide the requested services are required to submit evidence of successful previous experience

in the field, financial capability, and possession of requisite licensing/certifications and otherwise meet all qualifications requirements as outlined

herein.

(Remainder of Page Intentionally Left Blank)

Date of Issue: October 20, 2025

PBC: RFP for Construction Document Printing and Online Hosting Services_PS3098R

Page 1 of 69

SECTION II

KEY INFORMATION

A. KEY INFORMATION

1. RESPONDENT CONTACT WITH THE PBC: The PBC has selected the Contract Officer identified below as the sole point of contact.

From the date of issuance until selection of the successful Selected Respondent(s), Respondent’s communication with the PBC concerning

this Procurement must be exclusively with:

Patricia Montenegro, Contract Officer

Public Building Commission of Chicago

50 West Washington, Room 200

Chicago, Illinois 60602

patricia.montenegro@cityofchicago.org

2. SUBMISSION DEADLINE AND PROCUREMENT TIMETABLE: The following dates are set forth for informational and planning purposes;

however, the PBC reserves the right to change the dates.

 Issue RFP ..................................................................................................Monday, October 20, 2025

 Pre-Submission Conference.....................................Wednesday, November 5, 2025 at 10:00 AM CT

 Questions Deadline ......................................................... Friday, November 7, 2025 by 12:00 PM CT

 Submission Deadline ..................................................... Friday, November 21, 2025 by 11:00 AM CT

 Evaluation and Oral Presentations (if necessary) ................ November 21, 2025 – December 1, 2025

 Recommendation to Board ......................................................................................... December 2025

3. VIRTUAL PRE-SUBMISSION CONFERENCE: The PBC will host a non-mandatory, virtual Pre-Submission Conference to provide an

overview of the desired services and of the RFP submission requirements. Attendance is not mandatory and will not preclude your firm from

submitting a response to this RFP.

Meeting Link:

Meeting Phone Number:

Meeting ID:

Meeting Passcode:

Construction Document Printing and Online Hosting Services

312-626-6799

854 5387 6378

None required

4. ACCESSIBILITY TO AND INCORPORATION OF DOCUMENTS: A copy of this RFP, including any attachments, exhibits and addenda is

available for download on the PBC’s Current Opportunities page for this RFP here:

https://pbcchicago.com/opportunities/rfpforconstructionpritingservicesps3098r/. Any attachments and exhibits referenced herein are

fully incorporated as part of this RFP.

5. SUBMISSION INSTRUCTIONS: Submission instructions, including number of required copies, can be found in Section VII. Submission

Requirements of this RFP. Failure to submit in the manner prescribed in this RFP may deem your submission non-responsive.

6. QUESTIONS: Please direct all questions (and requests for American Disabilities Act accommodations), in writing to the attention of Patricia

Montenegro, Contract Officer via email to: patricia.montenegro@cityofchicago.org. Questions may be answered at the discretion of the PBC. If

answered, they will be answered via an Addenda posted to the PBC’s website at: www.pbcchicago.com.

7. ADDENDA: An Addendum (or Addenda), issued by the Commission, will be posted only to the Current Opportunities page listed above.

Respondents must acknowledge any Addenda issued and posted to the Current Opportunities page, in the Cover Letter and on any other form

requesting acknowledgement. The Commission is not responsible for a Respondent’s failure to obtain or download any Addenda issued for

this RFP.

8. CONFIDENTIALITY: Respondents may designate those portions of the Proposal, which contain trade secrets or other information the

Respondent deems as proprietary or privileged (including financial information) as confidential. If a Respondent includes data that is not to

be disclosed to the public for any purpose or used by the PBC except for evaluation purposes, the Respondent must clearly demarcate the

bottom of each page containing confidential information as “CONFIDENTIAL.”

9. FALSE STATEMENTS: Any false statement(s) made by the Respondent(s) will void the response and eliminate the Respondent(s) from

further consideration.

10. DEBARMENT: Any firm debarred by the City of Chicago, Sister Agencies, local, state or federal agencies will void the response and eliminate

the Respondent(s) from further consideration.

Date of Issue: October 20, 2025

PBC: RFP for Construction Document Printing and Online Hosting Services_PS3098R

Page 2 of 69

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services

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