Project Information

Bid Title

Master Planning & Architectural Design Services for New Judicial Complex Expansion

Issuing Agency

Hall County

Location

Georgia

Published Date

Mar 25, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

47-008

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	47-008
Bid Title:	Master Planning & Architectural Design Services for New Judicial Complex Expansion
Category:	Bids & Proposals
Status:	Open

Description: Request for Qualifications RFQ# 47-008 Master Planning & Architectural Design Services for New Judicial Complex Expansion Hall County, Georgia (herein “County”), a municipal entity of the State of Georgia, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is seeking qualified Contractors to provide master planning and architectural design services for the construction of a new judicial complex (herein “Services”). Schedule of Events: Bid Post Date : March 25, 2026 Mandatory Pre-Bid Meeting: April 7, 2026, at 2:00pm Eastern Time Bidder’s Questions Due Date: April 17, 2026 Response to Bidder Questions Due: April 22, 2026 Bid Due Date: April 30, 2026 Bidding Process: Hall County is now accepting sealed bids for a Request for Qualifications (RFQ) from qualified architectural firms (herein “Bidder” or “Architect”) for the Services in the County’s Purchasing Division on the fourth (4 th ) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EDT on April 30, 2026. All RFQ packets must be sealed and must be time and date-stamped by the Hall County receptionist on the 4th floor to be considered responsive. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed in the State of Georgia. Mandatory Pre-Bid Meeting: The pre-bid meeting will begin promptly at 2:00 PM EDT and will be held at 2875 Browns Bridge Road, Gainesville, GA 30504, in the Finance Training Room on the 4th floor. Failure to attend the pre-bid meeting will disqualify a bid as non-responsible. Term: The contract term will commence upon issuance of the Notice to Proceed and will continue through substantial completion of the design services and final inspection/acceptance by the County’s Project Manager identified herein. Questions: All communications must be directed solely to Andy Youngblood, Issuing Officer at For security reasons, you must enable JavaScript to view this E-mail address. for questions or clarifications of the RFQ requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County’s website. All addenda must be signed by the Bidder and returned with the bid packet. Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-round process: Round 1 is the “Technical Qualifications Proposal” that outlines the bidding firm’s qualifications, experience, and its approach to deliver the services The highest scoring Bidders will then be “short listed” and invited to Round 2 for an interview and to submit a cost proposal for consideration. Bidders are not to submit a cost proposal until instructed to do so in writing by the County. County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Architects MUST follow all specifications prepared by the County’s consultant, and Architects MUST allow the consultant to inspect the work. Architect will be responsible for working in collaboration with all County consultants and will support the consultants in their engagement with their design and construction specifications, review of design submittals, and field inspections. Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Bonds: Not required for this solicitation. Publication Date/Time: 3/25/2026 1:15 PM Publication Information: The Gainesville Times, Hall County Website, Georgia Procurement Registry Closing Date/Time: 4/30/2026 2:00 PM Submittal Information: See below Bid Opening Information: 4/30/2026 at 2:00pm EST Pre-bid Meeting: April 7, 2026 at 2:00pm EST Contact Person: Andrew Youngblood, [email protected] Download Available: See below Fee: 0 Business Hours: Monday-Friday 8:00am - 5:00pm Qualifications: Bidders must be in the regular business of providing Master Planning, architect, and engineering services for a Judicial Center with parking deck. Related Documents: RFQ 47-008 Judicial Complex Expansion bid packet

Attachment Preview

Client Confidential

Hall County Government

FINANCIAL SERVICES

PURCHASING DIVISION

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

FINANCIAL SERVICES DIRECTOR

Taylor Samples, CPA

ASSISTANT FINANCE DIRECTOR

Elizabeth White

PURCHASING MANAGER

Andrew Youngblood

Request for Qualifications

RFQ# 47-008

Master Planning & Architectural

Design Services for New Judicial

Complex Expansion

Hall County, Georgia (herein “County”), a municipal entity of the State of

Georgia, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is

seeking qualified Contractors to provide master planning and architectural

design services for the construction of a new judicial complex (herein

“Services”).

Schedule of Events:

Bid Post Date: March 25, 2026

Mandatory Pre-Bid Meeting: April 7, 2026, at 2:00pm Eastern Time

Bidder’s Questions Due Date: April 17, 2026

Response to Bidder Questions Due: April 22, 2026

Bid Due Date: April 30, 2026

Bidding Process: Hall County is now accepting sealed bids for a Request

for Qualifications (RFQ) from qualified architectural firms (herein “Bidder”

or “Architect”) for the Services in the County’s Purchasing Division on the

fourth (4th) floor of the Hall County Government Center, located at 2875

Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EDT on April

30, 2026. All RFQ packets must be sealed and must be time and

date-stamped by the Hall County receptionist on the 4th floor to be

considered responsive.

General Qualifications: Bidders must be in the regular business of

providing similar Services. Bidders must be licensed in the State of

Georgia.

Mandatory Pre-Bid Meeting: The pre-bid meeting will begin promptly at

2:00 PM EDT and will be held at 2875 Browns Bridge Road, Gainesville, GA

30504, in the Finance Training Room on the 4th floor. Failure to attend the

pre-bid meeting will disqualify a bid as non-responsible.

Term: The contract term will commence upon issuance of the Notice to

Proceed and will continue through substantial completion of the design

services and final inspection/acceptance by the County’s Project Manager

identified herein.

Client Confidential

Questions: All communications must be directed solely to Andy Youngblood, Issuing Officer at

andrew.youngblood@hallcounty.org for questions or clarifications of the RFQ requirements.

Addenda: If needed and in the best interest of the County, the Purchasing Division may make an

extension of the bidding period by a formal written addendum and publicly posted on the County’s

website. All addenda must be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s

Website at https://www.hallcounty.org/Bids.aspx, then click the link for Master Planning &

Architectural Design Services for New Judicial Complex Expansion and download all required

documents under “Related Documents”. Any addenda will also be posted in this same area.

Bidders are responsible for checking the County’s website for addenda.

Bid Response: The County considers a bid response as an irrevocable offer, valid for a period

of one hundred and twenty (120) days from submission. The County reserves the right to reject

all proposals, full or part, and to negotiate fees, conditions, or other terms with the Bidder(s)

submitting the overall best scored proposal. The County reserves the right to cancel this RFQ in

its entirety if in the best interest of the County. The County may waive nonmaterial irregularities,

informalities, and errors and may seek clarification of such.

Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to

attend but may do so. The Issuing Officer named Herein, or another Purchasing team member,

will open and publicly read all Bidder’s company names and their locations, on the date, time, and

at the address above.

Request for Clarification: The County reserves the right to request clarification or additional

information provided by any Bidder. The County may also request in-person or virtual

presentations, interviews, and may choose to enter negotiations with potential Bidders as needed.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for

one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must

be completed and returned with the bid. The County reserves the right to retain all proposals

submitted and use any idea(s) in a proposal regardless of whether contract award or not. The

County shall have the right to waive any informality or irregularity of immaterial deviation,

omissions and clerical errors in any bid received.

Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal

agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts

are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or

his/her designee, and the awarded Bidder. Fee Proposals and contracts are not part of the Round

1 RFQ. This will be part of Round 2 which will take place after the RFQ has been scored and a

shortlist of firms has been determined.

BID EVALUATION

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official

Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate

proposals using a two-round process: Round 1 is the “Technical Qualifications Proposal” that

outlines the bidding firm’s qualifications, experience, and its approach to deliver the services The

highest scoring Bidders will then be “short listed” and invited to Round 2 for an interview and to

submit a cost proposal for consideration. Bidders are not to submit a cost proposal until instructed

to do so in writing by the County.

Client Confidential

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to

select any Bidder, without liability on part of the County to the Bidder, to complete the described

work. The County intends to award the contract to one (1) company that deems to be the most

responsible and responsive Bidder to perform all the work described herein. Lead times and

length of time to complete the work may also be a factor in award. The County will not make an

award of contract solely based on lowest cost bid, but also on approach, references,

qualifications, and other subjective criteria as the County may deem necessary and determine at

its sole discretion.

Technical Qualifications Evaluation: Bidders must respond to all scored questions included in

Exhibit F – Scored Questions, which are weighted and evaluated by the County’s Evaluation

Committee. The Committee will review each response and assign point values accordingly. The

maximum total score is 1,000 points.

The County has established a 70/20/10 evaluation structure, consisting of:

• Seven hundred (700) points (70%) are allocated to Round 1 Technical Qualifications

• Two hundred (200) points (20%) allocated to the Round 2 interview.

• One hundred (100) points (10%) allocated to the Round 2 cost proposal.

The Bidder achieving the highest total score, approaching the maximum of 1,000 points, will be

identified as the apparent awardee.

Unanswered questions will return to a 0-point score. The Bidder’s response should limit answers

directly to the questions asked. Each answer will be scored on a scale of twenty-five (25)

percentage points as shown:

Excellent = 100%

Good = 75%

Adequate = 50%

Marginal = 25%

Poor = 0%

In addition to the space provided on Exhibit F – Scored Questions, Bidders may expand their

answers to the questions onto separate pages if needed with the question repeated at the top of

each page. Bidders may input “see attached” in the space provided next to each question.

Responses to the questions should be clear and concise. Where appropriate, Bidder’s should

show statistical information in a tabular chart format and textual information in bullet point format.

Summarize key points at the beginning of each answer. All quantitative material should include

complete assumptions and be supported by detailed schedules, evidencing all calculations and

results.

Provide one-sided documents only. Do not include superfluous marketing brochures or

unnecessary promotional materials. These will not be evaluated. Address each specific question

with direct, detailed answers.

BIDDER RESPONSE

RFQ Technical Qualifications: Bidders must submit a total of six (6) hard copy sets of their

technical qualifications: one (1) labeled “Original” and five (5) labeled “Copy.” All six (6) hard-copy

sets must be submitted in sealed envelope(s).

Client Confidential

Digital Response: Bidders must provide their responses on one (1) USB drive.

Validation: Hall County requires that Bidders provide a cover letter with a signature by an officer

of the firm with the submittal to ensure its originality.

Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits

attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive

and the County may not evaluate it for award.

Non-Collusion Requirement (Cone-of-Silence): Bidders must not have contact of any nature

with other Bidders, County staff members (except for the Issuing Officer), elected officials, nor

County Commissioners during the RFQ evaluation process. The County may deem such as

collusion, thus rendering the submission in violation of the Official Code of Hall County, and

therefore the County may deem the proposal as non-responsible and not evaluate the proposal

for an award.

By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall

County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the

contract which may be made under it, or in any expected profits to arise there from.

County Consultants: From time to time, the County may select an outside consultant at its own

discretion who will act under the direction of County’s Project Manager. The consultant will have

full authority to act on behalf of the County; however, the consultant may not solicit goods and

services on behalf of the County without prior written approval from the County. Architects MUST

follow all specifications prepared by the County’s consultant, and Architects MUST allow the

consultant to inspect the work. Architect will be responsible for working in collaboration with all

County consultants and will support the consultants in their engagement with their design and

construction specifications, review of design submittals, and field inspections.

Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder

understands and acknowledges that it is responsible for any sales and use taxes it may incur.

The Bidder will not charge or invoice the County any sales and use tax as a separate line item.

The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption

Certificate.

Bonds: Not required for this solicitation.

Client Confidential

Table of Contents

1.0 INTRODUCTION

2.0 STATEMENT OF NEED

3.0 GENERAL TERMS AND CONDITIONS

4.0 SCOPE OF WORK

5.0 SUBMISSION OF PROPOSALS

6.0 RFQ RESPONSE PREPARATION

7.0 SELECTION PROCESS

8.0 STEPS TO AWARD

9.0 EXHIBITS AND ATTACHMENTS

Commodity Codes

• NAICS 541310Architectural Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.