Project Information

Bid Title

Willow Avenue Utility Improvements

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Feb 3, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-02

Original Source

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Bid Documents

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Project Description

Bid Number:	26-02
Bid Title:	Willow Avenue Utility Improvements
Category:	City of Wheaton Bids - Building & Construction Improvements
Status:	Open

Publication Date/Time: 2/3/2026 10:00 AM Closing Date/Time: 2/18/2026 12:00 PM Related Documents: 26-02 Willow Avenue Utility Improvements Project Final Willow Ave Utility Improvements_BID MANUAL_Final Willow Ave Utility Improvements_Plans_Final Cost Proposal Workbook IDOT Proposal Sheet

Attachment Preview

Issue Date:

NOTICE TO BIDDERS

INVITATION TO BID #26-02

WILLOW AVENUE UTILITY IMPROVEMENTS

February 3, 2026

Last Date for Questions:

-

Due Date:

No later than February 10, 2026, at 11:00 am (CST)

No later than February 17, 2026, at 11:00 am (CST)

Bid Opening:

February 17, 2026, at 11:00 am (CST) at Wheaton City Hall located at 303 W.

Wesley Street, Wheaton IL 60187 in the Conley Meeting Room (lower level).

Prevailing Wages:

All Contracts for the Construction of Public Works are subject to the Illinois

Prevailing Wage Act (820 ILCS 130/1-12).

☒DOES APPLY ☐DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Bid Bond 10% (Original Required)

 Cost Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors (Exhibit F)

 Low Impact Design - Green Infrastructure Training Form (Exhibit G)

 References Form (Exhibit H)

 Vendor Certification Form (Exhibit I)

 Vendor Information Reporting Form (Exhibit J)

 W-9 Form

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Performance, Payment, and Maintenance Bonds

• Signed Agreement

Page 1 of 1

Notice to Bidders

EXHIBIT A

INVITATION TO BID #26-02 WILLOW AVENUE UTILITY IMPROVEMENTS

INTRODUCTION

The City of Wheaton is soliciting competitive bids for The Willow Avenue Utility Improvements

Project.

PREVAILING WAGE ACT

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act

(820 ILCS 130/1-12). ☒ DOES APPLY ☐DOES NOT APPLY

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

The City encourages minority business firms to submit proposals for the Willow Avenue

Improvements Project. Contractors soliciting subcontractors shall also make a good faith effort

to contract with subcontractors meeting the minority business firm requirements.

PROJECT SCHEDULE

The project schedule will be determined by the City of Wheaton Engineering Department after

the award

SCOPE OF WORK

See attached Special Provisions manual and drawings. Full size drawings have been uploaded as

a separate document.

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski

at asperkowski@wheaton.il.us no later than February 10, 2026, at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this bid will be issued via a written addendum

and published on the City’s website. Each Vendor shall acknowledge receipt of any addenda on

the Cost Proposal form. Each Vendor, by acknowledging receipt of any addenda, is responsible

for the content of the addenda and any changes to the bid. Failure to acknowledge issued

addenda may cause the bid submittal to be rejected.

BID SUBMITTAL

Submittals shall be received no later than February 17, 2026, at 11:00 am (CST). Late submissions

will not be accepted. An original Bid Bond shall be included with each bid submittal. Copies will

not be accepted.

Submit a hard copy bid to:

City of Wheaton

303 W. Wesley Street - 1st Floor Finance Counter

Wheaton, IL 60187-0727

Attn: Tony Sperkowski, Procurement Officer

All hard copy bids shall be submitted in a sealed package marked with the following information:

Page 1 of 3

Invitation to Bid #26-02 – Scope of Services

EXHIBIT A

INVITATION TO BID #26-02 WILLOW AVENUE UTILITY IMPROVEMENTS

• Bid Name & Number

• Bid Closing Date

• Bid Closing Time

• Vendor Name and address

It is the sole responsibility of the Vendor to ensure that their bid is delivered by the stated bid

opening date/time. The City is not responsible for misdirected bid packages.

CONFIDENTIAL INFORMATION

Any BID material that is to be considered as proprietary or confidential in nature must be clearly

marked as such by the propose. Failure to do so may result in information becoming a public

record.

COSTS INCURRED IN RESPONDING

The City will not be responsible for any expenses incurred in preparing and submitting a proposal.

CITY’S CONSTRUCTION SERVICES AGREEMENT (EXHIBIT B)

The attached ‘Draft’ Construction Services Agreement is the City’s standard agreement which

specifically outlines the contractual liabilities and shall be used for this project. In submitting a

bid, the Vendor agrees to enter into an agreement with the City of Wheaton utilizing the City’s

standard Construction Services Agreement.

BONDS

☒ Bid Bond: A Bid Bond/Bid Deposit of 10% of the full contract price is required with your bid

submittal.

☒ Payment Bond: The successful Bidder shall provide an original Payment Bond equal to one

hundred percent (100%) of the full amount of the award.

☒ Performance Bond: The successful Bidder shall provide an original Performance Bond equal

to one hundred percent (100%) of the full amount of the award.

☒ Maintenance Bond: The successful Bidder shall be required to furnish a Maintenance Bond

equal to ten percent (10%) of the final contract price for the faithful performance of the Bidder’s

obligation to maintain and keep in good repair, the work herein contracted to be done and

performed for one (1) year from the date of final acceptance by the City.

The cost of said bonds shall be included in the total bid amount.

INSURANCE REQUIREMENTS (EXHIBIT C)

The Vendor must carry and maintain adequate insurance consistent with the requirements listed

in Exhibit C-Insurance Requirements. Provide a current Certificate of Insurance with bid as proof

of insurance.

Page 2 of 3

Invitation to Bid #26-02 – Scope of Services

EXHIBIT A

INVITATION TO BID #26-02 WILLOW AVENUE UTILITY IMPROVEMENTS

INVOICES

All invoices shall reflect the following applicable information: Agreement number, name of the

Project, name of the Contractor, and the services/deliverables with the price depicted in the

same format as the offer.

Invoices shall be emailed to Accounts Payable at AP@wheaton.il.us.

When contractors file certified payroll with IDOL, they will receive a ‘.pdf confirmation’ copy of

their submission. A copy of this ‘.pdf confirmation’ shall be attached to all invoices. Not attaching

the confirmation page may cause delays in payment.

WAIVERS OF LIEN

• The first Application for Payment shall be accompanied by the General Contractor’s

partial waiver of lien, called Waiver of Lien to Date, for the full amount of payment due.

• Each subsequent Application for Payment shall be accompanied by the General

Contractor’s Waiver of Lien to Date, plus the partial waivers of lien of Labor,

Subcontractors and Material Suppliers who were included in the immediately preceding

Application for Payment to the extent of that payment.

• The final Application for Payment shall be accompanied by the Final Waiver of Lien for

the full amount of the Agreement from the General Contractor, Labor, Subcontractors,

and Material Suppliers, including those who have not previously furnished such final

waivers.

PROJECT CLOSE OUT

• Verification of quality and completion of service.

• Completion of Punch List and all areas of non-compliance or incomplete tasks.

• Review Liquidated Damages.

• Review of Retainage.

• Final Payment: Prior to authorization of Final Payment, the following documents must

be submitted:

o Completed Waivers and Liens.

o Electronic confirmation from the Illinois Department of Labor for each submittal

of Certified Payroll.

o Documented completion of the Punch List.

o Written approval of the City’s Project Manager.

Page 3 of 3

Invitation to Bid #26-02 – Scope of Services

EXHIBIT A

GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF

CONSTRUCTION AND CONTRACTED SERVICES

Solicitations are open to all business firms actively engaged in providing the materials, equipment,

and services specified and inferred. Active engagement will be verified via references. These General

Instructions Regarding the Solicitation of Construction and Contracted Services apply to all

solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the

written and signed Agreement with the successful Bidder along with any addenda items which are

issued, unless otherwise specified.

For solicitations involving the IDOT “Standard Specifications for Road and Bridge Construction”:

Section 102 of the IDOT “Standard Specifications for Road and Bridge Construction,” (the “Standard

Specifications”), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and

contract execution shall not apply to this solicitation and contract. Where these General Instructions

Regarding the Solicitation of Contracted Services (the “Solicitation Instructions”) are inconsistent

with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding

Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.

A. DEFINITIONS:

The following words and phrases, when used in these General Instructions Regarding Solicitations of

Construction and Contracted Services document shall have the meanings as specified herein.

A-1) Agreement: The written contract between the City and the Bidder covering the work or services

to be performed, which includes all other documents that are attached to the Agreement or

incorporated by reference and made a part thereof. It shall be understood that the words

“Contract” and “Agreement” are synonymous in these documents.

A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum

stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be

understood that the words “bid”, and “proposal” are synonymous in these instructions and in

the Invitation to Bid documents.

A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.

A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.

A-5) Offer: A signed Proposal or Bid that is timely delivered to the City.

A-6) Solicitation: The City’s request for an offer from a Bidder for the provision of work, services

and/or goods. It shall be understood that the words “solicitation” and “invitation to bid” are

synonymous in these instructions and in the Invitation to Bid documents.

B. SOLICITATION PROCESS:

The City intends to award a contract to a Bidder who has the experience and equipment to

successfully complete the project or provide the service solicited. The Bidder shall be responsible for

performing all work or services as outlined in the specifications contained within the Invitation to Bid

and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and

transportation services required to perform and complete the required work or service in strict

accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid

for such work or services shall submit a sealed Bid in accordance with these General Instructions

Page 1 of 17

General Instructions Regarding the Solicitation of Construction and Contracted Services

Revised January 2026

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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