Project Information

Bid Title

RFP: Carteret County Solid Waste Program

Issuing Agency

County of Carteret

Location

North Carolina

Published Date

May 15, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP: Carteret County Solid Waste Program
Category:	Public Works
Status:	Open

Description: Carteret County Solid Waste Program – Request for Proposal (RFP) Optional Pre-Bid Meeting: May 27, 2026, at 2:00 p.m. (EST) Carteret County General Services 5231 Business Drive Newport, NC 28570 Proposal Submission Deadline: June 17, 2026, at 3:00 p.m. (EST) Proposals shall be submitted to: Ashley Bennett, Purchasing Agent Carteret County Government 210 Turner Street Beaufort, NC 28516 Communications and Questions All questions regarding this Request for Proposal (RFP) must be submitted in writing via email to: Matt Reynal, Assistant County Manager 210 Turner Street Beaufort, NC 28516 Email: For security reasons, you must enable JavaScript to view this E-mail address. For more details and to view the full RFP, see Related Documents. Publication Date/Time: 5/15/2026 3:00 PM Closing Date/Time: 6/17/2026 1:45 PM Related Documents: Solid Waste RFP 05-14-2026

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REQUEST FOR PROPOSAL

Carteret County Solid Waste Program

Optional Pre-Bid Meeting:

May 27, 2026 at 2:00 PM (EST)

Submission Date:

June 17, 2026 at 3:00 PM (EST)

Carteret County Government

Attn: Ashley Bennett, Purchasing Agent

210 Turner Street

Beaufort, NC 28516

Carteret County Solid Waste Program

NOTICE IS HEREBY GIVEN that Carteret County Government (hereinafter referred to as “the County” or “Carteret

County”) is requesting sealed Proposals to operate the County Solid Waste Convenience Sites and/or provide

transportation of solid waste from those sites.

Optional Pre-Bid Meeting

May 27, 2026, at 2:00 PM (EST)

Carteret County General Services

5231 Business Drive

Newport, NC 28570

Submission Information

Proposals must be received on or before:

June 17, 2026 at 3:00 PM (EST)

All proposals must be sealed and delivered to:

Ashley Bennett, Purchasing Agent

Carteret County Government

210 Turner Street

Beaufort, NC 28516

PROPOSAL REQUIREMENTS

Proposals must be submitted in the following order:

1. Cover Letter

2. Company Qualifications

3. Relevant Project Experience

4. Staffing Plan

5. Equipment List

6. Safety Records (OSHA & EMR)

7. Financial Stability

8. References (minimum of 3–5)

9. Pricing (Attachments)

Proposals must be clearly labeled as follows:

“Carteret County Solid Waste Proposal – [Name of Firm]”

Submission requirements:

Four (4) hard copies and one (1) electronic version in PDF format

Page Limit:

Proposals shall not exceed sixty (60) pages total, double-sided (front and back). The page limit excludes required

forms, attachments, pricing sheets, dividers, and resumes.

Late submissions will not be considered.

EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:

Cost – 40%

Experience & Past Performance – 20%

Operational Approach – 20%

Staffing Plan – 15%

Safety/Compliance – 5%

The County reserves the right to request additional information, conduct interviews, and negotiate with one or more

proposers as deemed in the best interest of the County.

COUNTY RIGHTS AND RESERVATIONS

Carteret County reserves the right to reject any or all proposals; to disqualify incomplete or improper submissions; to

waive minor defects as deemed appropriate; to request additional information from any respondent; to change or

modify the scope of the project at any time without penalty; to negotiate terms with one or more respondents; and to

take any action deemed to be in the best interest of the County.

COMMUNICATIONS AND QUESTIONS

All questions regarding this Request for Proposal (RFP) must be submitted in writing via email to:

Matt Reynal

Assistant County Manager

210 Turner Street

Beaufort, North Carolina 28516

Email: Matt.Reynal@carteretcountync.gov

PROHIBITED COMMUNICATIONS

From the issuance date of this RFP through the date the contract is awarded, each offeror (including its

subcontractors and/or suppliers) is prohibited from having any communications with any person inside or outside the

using agency, issuing agency, other government agency office, or body (including the purchaser named above,

agency head, Board of Commissioners, agency staff), or any private entity, if such communication discusses the

content of the offeror’s proposal or qualifications, the contents of another offeror’s proposal, another offeror’s

qualifications or ability to perform the contract, and/or involves the transmittal of any information that could directly or

indirectly influence the evaluation of proposals and/or the award of the contract.

Offerors not in compliance with this provision shall be disqualified from contract award, unless it is determined that

the best interest of the County would not be served by such disqualification. An offeror’s proposal may also be

disqualified if its subcontractor or supplier engages in any of the foregoing communications during the time that the

request is active (i.e., from the issuance date to the date of contract award).

Only those discussions, communications, or transmittals of information authorized by the issuing agency in this RFP,

or general inquiries to the purchaser regarding the status of the contract award, are exempt from this provision.

CARTERET COUNTY SOLID WASTE PROGRAM

FOREWORD

Carteret County is a moderately fast-growing county on the coast of North Carolina. Stretching from Cedar Island to

Cedar Point the County is almost 100 miles long. The County encompasses the Town of Morehead City, Newport,

Cape Carteret, Cedar Point, Bogue, Peletier, as well as the Bogue Banks Towns of Emerald Isle, Atlantic Beach, Pine

Knoll Shores, and Indian Beach. In addition to the incorporated Towns Carteret County has many unincorporated

communities including; Stella, North River, South River, Mill Creek, Smyrna, Otway, Williston, Stacy, Davis, Atlantic,

and Cedar Island.

Carteret County currently owns or leases twelve (12) convenience sites spread across the County to facilitate the

citizens of the County having appropriate access to dispose of solid waste. The current contract the County has for this

service includes hauling, management, and staffing of the convenience sites. That contract expires on September 14,

2026. The selected contractor shall be mobilized and ready to assume all responsibilities described in the executed

contract on that date. Customer experience and the seamless transition of this service are of the utmost importance to

the Carteret County Commissioners.

The County is a member of the Coastal Environmental Partnership (CEP) which operates a landfill in the Tuscarora

Community in Craven County. CEP also operates a transfer station on Hibbs Rd which is in the beginning phases of

an expansion to modernize the facility consistent with the volume it currently experiences.

PROPOSAL

This Request for Proposal (RFP) requires a single, comprehensive proposal. Cost shall be provided for the full scope

of services described herein.

The selected contractor shall be responsible for furnishing equipment and providing hauling services for solid waste

and recyclable materials collected at twelve (12) convenience sites and various County building locations. In addition,

the contractor shall provide staffing and fully operate these convenience sites, which serve the unincorporated areas

of Carteret County.

Detailed requirements regarding staffing levels, equipment, and operational expectations are provided throughout

this RFP.

DEFINITIONS

Batteries: Lead-Acid automobile batteries.

C&D Waste (Residential Construction and Demolition Waste): Solid Waste resulting solely from remodeling, repair or

demolition by a resident on residential housing in quantities normally associated with residential housing

maintenance. This is expected to be no more than 2 CY in a pickup truck, one load per day. Large truck loads will

be directed to the Regional Transfer Station with disposal to be paid by the hauler.

CPI (Consumer Price Index): The Consumer Price Index referenced in this document will be the index measured by

the United States Department of Labor, Bureau of Labor Statistics, Southern Regional Area - All Urban Consumers

(CPI-U).

CY (Cubic Yard Measure)

Contractor: The firm awarded this contract for solid waste services.

County: North Carolina County of Carteret

CEP (The Coastal Environmental Partnership): Coastal Environmental Partnership (CEP) located in Tuscarora, NC.

They own and operate a Transfer Station located off Hibbs Road in Newport, NC.

Electronic Waste: Electronic items--- computer equipment, televisions, cell phones, and other electronic devices.

Fuel Price Index: The Weekly On-Highway Diesel Prices posted by the U.S. Energy Information Administration for

the Lower Atlantic Region – available at website: www.eia.doe.gov

Household Bulky Items: These items also referred to as “bulk material” include household furniture, mattresses, and

bedding.

Mixed Recyclables: Cardboard, newspapers, glass (brown, green, and clear), aluminum and bi-metal beverage &

food cans, and plastic beverage containers (HDPE & PET).

MSW (Municipal Solid Waste): Any solid waste, garbage and refuse as defined in the Solid Waste Management

Ordinance of Carteret County, resulting from the operation of a residential establishment that would normally be

collected, processed, and disposed of through a public or private solid waste management service.

Net Weight of Container: Net weight is the weight of material and container hauled as determined by the scales at

final destination less the weight of container.

Sites or Convenience Sites: These terms refer to the 12 convenience centers established throughout Carteret County

for the purpose of receiving solid waste and recyclables from county residents. Their locations are shown on a map

in Attachment “E”.

Waste Oil & Filters: This waste is used motor oil resulting from the maintenance of household engines such as

automobiles, trucks, boats and lawn & garden equipment along with oil filters from the same sources.

White Goods / Scrap Metal: These items include inoperative or discarded refrigerators, ranges, water heaters,

freezers, or other similar domestic appliance along with small quantities of metal.

Yard Waste: This is solid waste consisting solely of vegetative matter such as leaves, pine straw, pine cones, grass

trimmings, and small limbs in quantities normally associated with residential yard maintenance. No tree material more

than 6 inches in diameter, or more than 4 feet long. Trailers used by the public for hauling any, and all materials

taken at these sites, shall not be more than 10 feet in length and approximately two (2) CY of material. All larger trees

or blocks of wood will need to go across the scales at the CEP Transfer Station.

Unauthorized Waste: The Contractor will not be required to accept or transport any hazardous waste as defined by

the U.S. Environmental Protection Agency or any other waste that would not be acceptable for disposal at the

Coastal Environmental Partnership Facilities.

SCOPE OF WORK

a. The Contractor shall coordinate with the existing service provider and the County to ensure a seamless transition

of services. The Contractor shall be fully mobilized and operational by the contract start date. No interruption in

service shall be permitted.

Commodity Codes

• NAICS 562111Solid Waste Collection

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